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PS Administrative Assistant

Announcement

Details

Open Date 03/24/2025
Requisition Number PRN41493B
Job Title PS Administrative Assistant
Working Title PS Administrative Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area U of U Health - Academics
Department 00847 - Hematology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.19 to 28.08
Close Date 05/05/2025
Priority Review Date (Note - Posting may close at any time) 03/24/2025
Job Summary
The Division of Hematology and Hematologic Malignancies is a division of the Department of Internal Medicine at the University of Utah. The scientific focus of our Division is the study of blood and bone marrow in health and disease. Our physicians treat patients with blood cancer, such as leukemias and lymphomas, clotting disorders such as hemophilia, and diseases of iron metabolism such as hemochromatosis. We are looking for a self-motivated, well organized, outgoing person to join our team as an Administrative Assistant. This position will provide direct faculty support. This job will be located at the Huntsman Cancer Institute. Ability to communicate in writing and verbally is essential. Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital. Relationship management is a key element.
Responsibilities
1. Administrative Support: The incumbent will work with a team of office professionals to provide support for the Division of Hematology and will act as a liaison for the Division with the Huntsman Cancer Institute. This individual will be responsible for overseeing specific components of daily activities, including: managing faculty calendars and scheduling, organizing travel, tracking faculty leave time and discretionary account balances, updating CVs in the online system, U-CV, and providing customer service to division faculty and staff.
2. Financial: Process travel, expense reimbursement, and purchasing requests in accordance with University policies. Invoice tracking and payments.
3. Office Maintenance: Mail, Division voicemail, key requests, general supplies.
4. Education: Coordinate meetings and events.
5. Additional support related duties as needed and assigned, commensurate with the position.

Disclaimer: Specific job duties are subject to change depending on individual experience and needs of the Division.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
· Prior University and Huntsman Cancer Institute experience preferred, but all applicants are encouraged to apply.
· Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
· Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred.
· Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow through with a diverse set of responsibilities. Should be punctual, professional, and a team player.
· Also, should be able to work independently under the supervision of the Administrative Manager.
Type Benefited Staff
Special Instructions Summary
Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  2. * Do you have three or more years of clerical/administrative experience?
    • Yes
    • No
  3. * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  4. * Do you have previous work experience in a college/university environment?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
  2. Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only