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8 results for Executive Assistant in Norfolk, VA

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Exciting opportunity for an Administrative Assistant in Virginia Beach, Virginia. As an Administrative Assistant, your primary role will be to facilitate daily operations within the office and provide excellent customer support. You will be tasked with managing office procedures, handling customer inquiries, and maintaining office policies.

Responsibilities

• Efficiently process customer credit applications

• Maintain accurate customer credit records

• Act as the point of contact for office administrative duties

• Assist with billing, invoicing, and scheduling meetings and appointments as necessary

• Coordinate with IT department on all office equipment requirements

• Manage contract and price negotiations with office vendors and service providers

• Provide general support to visitors and assist in the onboarding process for new hires

• Liaise with facility management vendors, including cleaning, catering, and security services

• Respond to customer inquiries in a timely and detail-oriented manner, providing accurate information about our products/services

• Resolve customer complaints or issues by identifying the root cause and finding effective solutions

• Organize office operations and procedures to maintain an efficient office environment.

• Minimum of 2 years of experience as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in both inbound and outbound calls
• Strong customer service skills and ability to handle customer inquiries and complaints
• Excellent skills in data entry with a keen eye for detail and accuracy
• Proven experience in answering inbound calls promptly and professionally
• Ability to manage email correspondence efficiently and effectively
• Experience in scheduling appointments, meetings, and coordinating calendars
• Strong interpersonal skills with the ability to communicate clearly and effectively.

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8 results for Executive Assistant in Norfolk, VA

Administrative Assistant Exciting opportunity for an Administrative Assistant in Virginia Beach, Virginia. As an Administrative Assistant, your primary role will be to facilitate daily operations within the office and provide excellent customer support. You will be tasked with managing office procedures, handling customer inquiries, and maintaining office policies. Responsibilities • Efficiently process customer credit applications• Maintain accurate customer credit records• Act as the point of contact for office administrative duties• Assist with billing, invoicing, and scheduling meetings and appointments as necessary• Coordinate with IT department on all office equipment requirements• Manage contract and price negotiations with office vendors and service providers• Provide general support to visitors and assist in the onboarding process for new hires• Liaise with facility management vendors, including cleaning, catering, and security services• Respond to customer inquiries in a timely and detail-oriented manner, providing accurate information about our products/services• Resolve customer complaints or issues by identifying the root cause and finding effective solutions• Organize office operations and procedures to maintain an efficient office environment.

Sr. Administrative Assistant Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. In this role, you will be providing high-level support in the real estate property and facilities management industry, including tasks such as processing and distributing departmental incoming and outgoing mail, coordinating meetings, and handling information requests. Responsibilities: • Efficient handling of incoming calls, screening inquiries, and welcoming visitors • Accurately process, maintain, and update customer credit records • Support the administrative team by stepping in during PTO, illness, and vacancies • Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation • Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others • Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements • Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings • Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others • Maintain and audit file setup and database entries, ensuring all data are organized and up to date • Provide general IT troubleshooting support and order office equipment as required • Serve as the first point of contact for answering calls, screening inquiries, and greeting visitors.

Medical Administrative Assistant Immediate contract opportunity for a Medical Administrative Assistant located in Norfolk, Virginia. In this role, you will be providing essential support to the operations of a laboratory within a medical firm. Your responsibilities will include facilitating the smooth functioning of the laboratory team, managing sensitive documentation, and fostering a positive environment. Responsibilities:• Facilitate the daily operations of the laboratory team by providing comprehensive clerical support to staff, researchers, and leadership• Handle the coordination of schedules, appointments, and meetings for team members, ensuring efficiency and timeliness• Oversee data entry tasks related to lab workflows, supplies inventory, and budget documentation• Assist with the preparation, proofreading, and distribution of lab reports, protocols, and research documents• Ensure the safeguarding and management of sensitive patient-related or research-related documentation, adhering to all confidentiality practices• Serve as the main point of communication for inquiries, correspondence, and announcements• Transcribe and deliver accurate, high-quality written documents from audio recordings. • Maintain and regularly update both electronic and physical filing systems to support audit readiness• Assist with ensuring adherence to organizational, regulatory, and safety compliance requirements in all administrative workflows• Utilize your experience with EHR SYSTEM, Answering Inbound Calls, Authorizations, Charts - Graphs, Data Entry, Meeting Coordination, Microsoft Office, and Medical Transcription to excel in this role.

Administrative Assistant in Customer Service Immediate contract to permanent opportunity for an Administrative Assistant in Customer Service department located in Virginia Beach, Virginia. This role entails a variety of responsibilities primarily centered around administrative support tasks. Responsibilities: • Accurately and efficiently inputting customer orders and quotes into our system. • Keeping a close eye on late purchase orders and taking necessary actions. • Verifying and confirming purchase orders and inventory levels. • Ensuring all necessary documents are electronically filed and up to date. • Stepping up to provide support for phone call handling as and when required. • Acquiring the necessary skills and knowledge for backup responsibilities within the Customer Service Representative (CSR) team. • Utilizing skills in Administrative Assistance, Customer Service, and SAP to maintain customer satisfaction

Administrative Assistant Opportunity for an Administrative Assistant in the Construction industry in Suffolk, Virginia, United States. The Administrative Assistant will play a crucial role in managing customer interactions, handling data entry tasks, and ensuring the smooth operation of office activities. Responsibilities:• Answering inbound and outbound calls, providing excellent customer service.• Scheduling appointments and coordinating with the project managers.• Accurate data entry into Microsoft Excel and other software.• Maintaining and setting up files for project managers.• Ensuring the efficient scanning and filing of important documents.• Handling email correspondence with proficiency in Microsoft Outlook.• Utilizing Microsoft Word for various administrative tasks.• Independently managing tasks and responsibilities with minimal supervision.

Legal Assistant My client's personal injury law firm, located in picturesque Gloucester County on the Chesapeake Bay, is looking for an experienced Personal Injury Legal Assistant/Paralegal to join their dedicated team. If you excel in a fast-paced environment and enjoy providing compassionate support to individuals affected by car, truck, or motorcycle accidents, we encourage you to apply! Key Responsibilities:<ul><li>Document Preparation & Management: Draft, review, and track legal documents and correspondence.</li><li>Client & Court Interaction: Communicate effectively with clients, courts, and other parties.</li><li>File Maintenance: Organize and maintain both electronic and physical case files.</li><li>Intake Support: Conduct initial intake interviews with new clients.</li><li>Office Operations: Manage a multi-line phone system and provide administrative support.</li><li>Attorney Assistance: Collaborate with two attorneys and other team members to ensure efficient case handling.</li></ul>Why Join?This firm offers a welcoming and supportive environment where collaboration and autonomy go hand in hand. Here, you'll find a team genuinely dedicated to helping one another succeed and delivering outstanding results for our clients. The firm prides themselves on maintaining a strong track record of excellence—not just in serving their clients but also in fostering loyalty and care for employees. If you're looking for a place where your contributions are valued and your professional growth is supported, this is the team for you. Benefits<ul><li>Paid Time Off (PTO).</li><li>Retirement Plan.</li><li>Comprehensive Medical, Dental, and Vision Insurance.</li></ul>

Administrative Coordinator Exciting opportunity for an Administrative Coordinator in Smithfield, Virginia. As an Administrative Coordinator, you will serve as a critical point of contact for our visitors, employees, and stakeholders. Your role will also involve the management of sensitive documents within the Human Resources and Finance departments. Responsibilities:• Facilitate a welcoming and detail-oriented environment at the central office, serving as the initial contact for all visitors, employees, and stakeholders.• Manage sensitive documents relating to Human Resources and Finance functions, ensuring all information is organized, filed, and maintained appropriately.• Ensure all visitors adhere to the necessary security protocols and direct them to the relevant departments or personnel.• Oversee the switchboard, answering incoming calls in a timely manner, routing calls to the relevant staff or department, and providing accurate message relay and general information about office operations and services.• Maintain a high level of confidentiality and security when handling documents containing sensitive information, adhering strictly to privacy laws, district policies, and security protocols.• Support the front desk of the Administrative Offices, which may involve handling inquiries, corresponding with community members, and directing visitors.• Carry out additional administrative tasks as required, based on the departmental workload.

Administrative Coordinator Immediate long term Administrative Coordinator position available in Chesapeake, VA. The selected candidate will play a crucial role in managing a variety of administrative tasks, including waste and recycling coordination, emergency response, and handling of maintenance requests. Responsibilities: • Accurately process and maintain a database of call history information for stores within assigned states using internal Computerized Maintenance Management Systems (CMMS).• Respond to building emergencies such as fires, floods, power outages, weather-related hazards or alerts, liquid spills, and plumbing issues.• Assist with daily facility changes or needs as requested by department managers.• Handle routine inquiries on basic facility needs and field phone calls/emails for maintenance requests.• Coordinate all waste and recycling issues for stores in assigned states.• Develop and manage relationships with vendors to ensure the best pricing and service for the stores.• Utilize Microsoft Excel and other administrative tools to manage and track various administrative tasks and projects.

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8 results for Executive Assistant in Norfolk, VA

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