THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

To apply, complete the online application and attach a cover letter, resume, and names/phone numbers of three current references with current contact details, including email addresses. One reference must be your current or most recent supervisor. Applications will be reviewed as they are received, and position will remain open until filled. For full consideration, please apply by posting end date.

https://www.ohiouniversityjobs.com/postings/52475

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities:

•May supervise or oversee the work of student employees.
•Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge.
•Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues.
•Coordinates special events that require judgment in determining and prioritizing activities to meet desired results.
•Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues.
•Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials.
•Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms.
•Coordinates mass mailing and/or email distribution.
•Creates and oversees departmental files, databases, and reports.
•Maintains office and/or laboratory supplies and inventory.
•Maintains website.
•Sets up accounts, tracks budgets, reconciles accounting statements, and follows up on discrepancies. Prepares purchasing and accounting forms for approval. Processes expenses.

Department Specific Job Responsibilities

The Administrative Services Associate position for Housing and Residence Life provides direct service and support for current students related to key and access management, including financial assessment associated with damage billing, lost keys, confiscated items, Halloween Guest Charges, and miscellaneous charges as determined by departmental leadership. This position also manages and oversees the day-to-day operations of the Welcome Desk at the LLC, including training and evaluation of core responsibilities for Housing Ambassadors who provide front line customer support to residential students. This position will also serve as a member of the Housing and Residence Life team providing administrative support, including mail and storage management. This position will provide support during large annual events including but not limited to fall, spring, and summer openings and closings, Ohio University Admissions recruitment and yield events, Bobcat Student Orientation and Halloween.

Knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 2 years related experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Working knowledge of concepts, practices and procedures and ability to use in varied situations. Vocational or technical training

The starting salary range is $14.65 per hour up to $18.68 per hour. Paygrade: AF3200 – Level 13. Employees enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, counseling and mental health care, access to professional development programs and more. Additional information is available at https://www.ohio.edu/hr/benefits.

March 25, 2025

Monday – Friday 8 am – 5 pm
Evening and Weekends may apply due to department/division needs

Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.