Job Description

Business Office Manager

Full Time Sunday-Thursday

Want to know what makes our employees eager to go to work every day? The people we serve. Being a part of Maplewood requires passion & a desire to help others. Each employee has the ability to touch the hearts of all our seniors & be a part of something bigger than themselves. It?s not just a job. It?s an extraordinary life.
Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider.  We offer a home-like, luxury environment for our residents, allowing them to live "the good life" in a safe environment.  As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each & every day. As we continue to grow, we are seeking a Business Office Manager to become part of our family.  We invite you to take your first step toward a rewarding career with us!

What we offer
Competitive wages
Flexible shifts
Paid training & uniforms
Growth opportunities
Bonus & incentive programs
Competitive Benefits Package: including medical, dental, vision, 401K match, company-paid time-off, life insurance policy, insurance deductibles, & voluntary Aflac insurance for our full-time employees.

The Business Office Manager is responsible for supporting the Executive Director & Management Company with the financial duties & human resources of the community, working h& in h& with the management or higher teams. The Business Office Manager supports associates to ensure a rewarding workplace.  S/he may manage other administrative associates & administrative functions such as reception.  This is a department manager role & may require travel as appropriate (to the Home Office, training courses, etc.). Under HIPPA, every practice or healthcare organization must designate a Privacy Officer. In terms of HIPPA compliance, the privacy officer shall oversee all ongoing activities related to the development, implementation, & maintenance of the organization?s privacy policies in accordance with applicable federal & state laws.

Primary Responsibilities
Oversee the department, including front desk associates.
Manage day-to-day operations in the community related to accounting, human resources, & billing.
Recruit, interview, hire, & train new associates.
Work directly with the Home Office to ensure accounts payable & accounts receivable processing is timely & accurate.
Serve as Community Privacy Officer.
Process community payroll.
Manage associate benefits, including the enrollment process.

Education/Experience/Licensure/Certification
High School graduate or equivalent certificate; associate's degree preferred.
Successful completion of bookkeeping/accounting courses is helpful.
3 to 5 years of progressive experience in large office management (100+ employees) is a must.
Knowledge of Microsoft Office (Word, PowerPoint, Excel, & Outlook) as well as familiarity with the Internet & its search tools.
Strong organizational, oral & written communication skills.
Knowledge of Ultimate software payroll system preferred.
Knowledge of basic GL & Accounts Payable systems.
Knowledge of office equipment & ability to troubleshoot problems.

Maplewood Senior Living conducts pre-employment screening, including background checks, drug screening, & reference checks.
Due to Department of Public Health requirements, all candidates will be required to show valid proof of full vaccination for COVID-19 (1st vaccine, 2nd vaccine, & booster) before commencing work unless they receive an approved exemption from Maplewood.  Those who do not obtain full vaccination & booster within that time frame without an approved exemption will be terminated.