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Assistant Director for Student Organizations and Programming

Position Details

Position Information

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Assistant Director for Student Organizations and Programming
Position Number A01605
FLSA Exempt
Scheduled Hours Per Week 35
Department Student Activities
Campus Rose Hill
Location Onsite
Hybrid Policy: Please review the Hybrid Policy here.
Position Summary
Within the Office for Student Involvement, the Assistant Director for Student Organizations and Programming advises the 150+ clubs and organizations that currently reside on the Rose Hill Campus. They are also responsible for ensuring that all clubs and organizations follow the policies set forth by the University and by the Office for Student Involvement.

The Assistant Director will also serve as advisor to the United Student Government Budget Committee and as advisor to the Campus Activities Board. Throughout the year, the Assistant Director will also serve as primary administrator for the SalesForce platform, ensuring that user access and settings are continually updated as needed.
Essential Functions
  • Primary departmental contact and advisor to 170 student clubs and organizations.
  • Maintains budgets and expenses for clubs using Salesforce Service Cloud and serves as liaison to the University Finance Office in regards to club expenses.
  • Advises the Campus Activities Board which includes 10 sub-committees and a General Board of approx. 40 students. Meets weekly with CAB Executive Board and each committee to supervise program planning, development and execution of a well-rounded and full calendar of events for both weekdays and weekends.
  • Serves as the lead coordinator, in collaboration with CAB, for large scale annual events such as Welcome Week, Family Weekend and Spring Weekend.
  • Oversees the event registration process for student clubs and organizations. Meets with student event planners and coordinate event management procedures for pre-event planning, event set-up and break-down and event execution. The Assistant Director for Student Organizations and Programming communicates with the Assistant Director for Campus Center Operations and the Reservations Coordinator concerning setup and security needs.
  • Maintains event records including: required legal documents (i.e. contracts, waivers), space reservation requests, performance contracts, security requests and other event management documentation for student clubs planning events.
  • Compiles assessment data as related to student organizations.
  • Facilitates training for student organization leaders, including an annual club leader training, as well as ongoing monthly development opportunities throughout the academic year.
  • Advises the United Student Government Budget and Operations Committees (includes the new club application process).
  • Chaperones and supervises weekly late-night and weekend programming.
  • Serves as primary administrator for Rams Involved, the club management platform (currently based in Salesforce software), which is used to house all information regarding clubs and events.
  • Supervises the Graduate Intern for Programming and one full time staff member (Student Organizations Specialist).
  • Coordinates Club Fair in the beginning of both the fall and spring semesters with the USG Operations Committee.
  • Supports other Student Involvement areas on large-scale events such as campus-wide social events, new student orientation, commuter student programs, senior class events and other major programs.
  • Participates in and collaborates on University-wide events such as Homecoming, Commencement and Admissions Open Houses.
  • Performs other assignments as deemed necessary by the Assistant Dean for Student Involvement.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Additional Functions
Required Qualifications: Education and Experience
  • Bachelor’s degree in a related field.
  • Minimum two years of experience in the area of event planning, budget management and student programming.
Required Qualifications: Knowledge and Skills
  • Exceptional interpersonal communication skills, with experience in facilitating workshops, teaching and training.
  • Demonstrates knowledge of program development and implementation, advising, and group dynamics as necessary to perform the duties designated by this position.
  • Computer literate.
  • Demonstrates professional maturity, excellent interpersonal and decision-making skills.
  • Ability to work both independently and within a highly consultative work environment.
  • Flexibility with work hours (night and weekend work required).
  • Availability to attend to emergent situations on campus as needed.
Preferred Qualifications
  • Pursuit of a Master’s Degree in Student Personnel Administration, Counseling or related area.
  • Experience with Salesforce.
Minimum Starting Salary $59,900 (plus on-campus housing)
Maximum Starting Salary $62,500 (plus on-campus housing)
Note Salary is commensurate with qualifications, experience, and skills.
Is this a Union position? No
Posting Detail Information

Posting Number A580P
Number of Vacancies 1
Start Date ASAP
Posting Date 02/16/2024
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
 
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Sitting Often
Repetitive Hand Motion (such as typing) Often
Hearing, Listening, Talking Often
Standing Often
Walking Often
Bending, Stooping, Kneeling, squatting, Crouching, Crawling Seldom
Climbing stairs Often
Climbing ladders Not Required
Reaching overhead Seldom
Pulling, pushing Seldom
Shoveling Not Required
Lifting – up to 20 pounds Seldom
Lifting – up to 50 pounds Not Required
Lifting – over 50 pounds Not Required
Work Environment

Work Environment Office Environment:  Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

  1. Do you have a bachelor's degree?
    • Yes
    • No
  2. Do you have a minimum of two years of experience in the area of event planning, budget management, leadership, and student programming?
    • Yes
    • No