WI3667998

1

Vocational Degree

Associate Degree

$47000 + yearly

First Shift (Day)

40

JOB REQUIREMENTS: Job ID: 20807 ATTENTION: The Office of the Provost at
the University of Wisconsin-Whitewater seeks an Executive Assistant II
(AD011). JOB DETAILS: This position provides executive administrative
assistance and managerial office support for the Office of the Provost.
This Academic Staff position provides regular in-person administrative
support, and reports, to the Associate Vice Chancellor for Academic
Affairs. RESPONSIBILITIES: Job Responsibilities: - Schedules logistics
for meetings, conferences, and travel and organizes schedules for
associate provost, and provost as needed. - Compiles, screens, and
evaluates correspondence; reports and recommends actions. - Including
requests to be absent and other reporting from academic affairs
leadership - Independently interpret, review, edit and prepare reports
for UW System - Develops and facilitates communications of varying
complexity between multiple internal and external stakeholders. -
Including, but not limited to, Academic Affairs Awards selection
process, Regent\'s award, promotions, tenure decisions, leaves of
absence, sabbaticals, and tuition reimbursement. - Manages the
organization, auditing, security, and confidentiality of personnel
matters records and files. - Manage all personnel transactions including
monitoring hire forms for documentation of teaching qualifications;
maintain confidential records; keep detailed records for reference and
historical purposes; maintain physical personnel files in adherence to
Universities of Wisconsin Policy. - Manage processes for faculty
promotion, tenure, and employee relations such as post-tenure review,
academic staff promotions, sabbatical processing, academic affairs
leadership comprehensive evaluations, tuition reimbursement. - Monitors
budgets, reviews, and approves expenditures. - Provide planning and
support for Provost Office events. - Create and manage webpage updates,
announcements, and invitations. - Reserve rooms and assist with
accommodations, order catering and work with catering on final
presentation. - Organize and assemble event awards and gifts. - Provide
planning and support for Provost Office and other Academic Affairs
hiring searches following established Human Resources processes. -
Assist with other projects and activities as deemed necessary and
appropriate for successful operation of the office; coordinate with
other office staff to assure uninterrupted service. TO ENSURE
CONSIDERATION: Applications received by May 26th, 2024, are ensured full
consideration. Applications received after that date may be given
consideration at the discretion of the search committee. The most
qualified applicants will be invited to participate in the next step of
the selection process. If you have questions regarding this recruitment
or if you are unable to complete the application online due to a
disability or system problem, please contact us at (262) 472-1024 or
hrstudent@uww.edu. For questions regarding this position, please
contact: Becky Pfeifer 262-472-1055 pfeiferm@UWW.edu TO APPLY: Only
complete application packages will be considered. This includes online
submission of the following documents: - Cover Letter - Resume - Name
and contact information for three professional references \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: Minimum
Qualifications: - Associate degree or comparable experience. - Knowledge
of and experience with standard office methods and procedures. -
Excellent oral and written communication skills, reflective of an
executive office in higher education. - Ability to use personal computer
and software packages (e.g., MS Word, Excel, PowerPoint, Outlook) to
schedule and organize events and meetings and create spreadsheets,
reports, and presentations. Desired Qualifications: - Bachelor\'s
Degree - Experience in an office at an executive or leadership level. -
Ability to work as part of a collaborative team. - Ability to organize
complex tasks and manage multiple tasks effectively. - Ability to build
strong working relationships with both internal and external
constituents including a diverse staff and student population. - Ability
to work flexibly as a positive teammate in a collaborative work
environment. - Ability to work independently, setting own priorities to
meet the demands of the position. - Ability to work non-traditional
hours (evening, weekend) as needed. Knowledge, Skills, and Abilities: -
Ability to interact respectfully with people from diverse socioeconomic,
cultural and ethnic backgrounds. - Willingness and ability to be an
active participant in following applicable safety rules and regulations
including necessary training and drills. \*\*\*\*\* APPLICATION
INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu