Position Overview: The Administrative Assistant is responsible for providing administrative support to the organization. This includes managing office operations, organizing files and records, setting up meetings, preparing documents, and providing general customer service. The Administrative Assistant should possess excellent organizational skills, be able to multitask and prioritize tasks, and have strong communication and interpersonal skills. The ideal candidate should also be proficient in Microsoft Office and other computer software programs. This position requires a high degree of accuracy and attention to detail to ensure tasks are completed in a timely and efficient manner.
Essential Job Functions:
Answer and direct phone calls
Organize and schedule meetings and appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Assist members with creating/renewing/troubleshooting membership records.
Comfortable answering and researching member inquiries, using the most appropriate communication method.
General office duties related to processing mail, receiving deliveries, and welcoming visitors to the office.
Write and send acknowledgment letters to donors.
Other duties as assigned.
Required Skills:
Excellent communication, organizational, and interpersonal skills
Proficiency in Microsoft Office Suite
Ability to multi-task and prioritize in a fast-paced environment
Strong problem-solving skills
Strong attention to detail
Self-starter
Our office is accessible by St. Louis Metrolink, in the Union Station complex. Parking is also available. Full benefits package available.
To apply, submit your cover letter, resume, and the names/contact information for three professional references to Jacques deMoss at jacques.demoss@uschess.org
Applications accepted until the position is filled.
