Job Listing
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| Job ID: 14046898 |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Executive Receptionist |
| Work Type: | Work Days: Weekdays, Work Vary: No , Shift: First (Day), Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | 401(k) or other retirement, Dental Insurance, Health Insurance, Holidays, Sick Leave or PTO, Vacation or PTO, Vision Plan |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | |
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| Experience Required: | Unspecified |
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| Required Skills: | Bachelor’s degree, or equivalent combination of education, training
4+ years’ experience in administrative role reporting directly to upper management
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences |
| Preferred Skills: |
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| Job Description: |
At OATI, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations
Objectives of this Role:
With a primary responsibility of supporting the President & CEO as well as certain Executive Vice Presidents, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
Executive reception duties
Maintain internal processes that support to the highest-ranking executives company-wide
Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities:
Manage professional scheduling for senior executives’, including agendas, email, phone calls, travel arrangements, client management, and other company logistics
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
Perform administrative and support, spreadsheet creation, and maintenance of electronic filing system and contact database, document creations, etc.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Attends executive meetings as needed, taking notes, and distribute notes after the meeting
Skills and Qualifications:
Preferred Qualifications:
Experience overseeing budgets and expenses
Experience developing internal processes and filing systems
Acceptable background investigation report
U.S. Citizen or Lawful Permanent Resident
Local to MN
Refer to ID when applying |
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