22 results for Front Deskreceptionist Recent Grad Encouraged Apply in Palo Alto, CA

Front Desk/Receptionist - Recent Grad Encouraged to Apply A Front Desk Coordinator plays a critical role in ensuring an exceptional client and visitor experience while maintaining efficient office operations. Responsibilities include greeting and directing visitors, managing incoming calls, scheduling appointments, and coordinating administrative tasks to support daily business activities.

Front Desk Receptionist We are offering a contract, potentially contract to hire, employment opportunity for a full time Receptionist in our property management client located in Fremont, California. The front desk administrator will be the first point of contact for clients and visitors and will also provide administrative support across the organization. The role includes a variety of tasks such as answering incoming calls, scheduling meetings, and maintaining inventory. This position is fully onsite and the work schedule is Monday to Friday, 9AM to 4PM. Responsibilities: • Engage in greeting and directing visitors promptly and professionally upon their arrival at the office• Manage the sign-in process for clients and visitors• Handle moderate volume of incoming phone calls and redirect them as necessary• Schedule and attend meetings, ensuring all necessary arrangements are made• Maintain and restock office supplies as needed• Provide administrative assistance• Manage the reception area and maintain a professional image• Ensure friendly customer service is provided to all visitors and callers• Handle customer inquiries and resolve them efficiently

Front Desk Coordinator The Receptionist serves as the first point of contact for the public and visitors. This position is responsible for greeting visitors, answering incoming calls, providing general information, and performing a variety of clerical and administrative duties to support the office’s daily operations.Key Responsibilities:<ul><li>Greet and assist visitors in a professional and courteous manner</li><li>Answer and direct incoming phone calls to the appropriate personnel</li><li>Respond to general inquiries regarding office hours, procedures, and services</li><li>Maintain visitor logs and ensure all guests follow security protocols</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Perform general administrative tasks such as data entry, filing, scanning, and photocopying</li><li>Assist with maintaining office supplies and placing orders when needed</li><li>Support administrative staff and deputies with various clerical tasks</li><li>Maintain confidentiality and follow departmental procedures and policies</li></ul>

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities: • Manage the booking requests for 25 office spaces using Manhattan One. • Greet and receive partners or clients, ensuring reservation details are accurate. • Handle room configurations and setups for different occasions. • Oversee catering or food ordering for office events and meetings. • Maintain up-to-date schedules and calendars, ensuring efficient office operations. • Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times. • Accept and sort mail, as well as handle deliveries. • Handle sensitive and/or confidential documents and information with discretion. • Communicate with managers and clients on job or deadline issues. • Take on additional projects as assigned, exhibiting adaptability and initiative.

Weekend Receptionist We are looking for a dedicated Weekend Receptionist to join a nonprofit organization in South San Francisco, California. This is a contract position requiring availability on Saturday and Sunday during the day shift. The role involves providing exceptional front desk and administrative support while contributing to the organization's mission of serving the community. Responsibilities: • Welcome and assist visitors, including performing temperature checks as required. • Manage front desk operations, ensuring a detail-oriented and friendly environment. • Process incoming packages and distribute mail efficiently. • Handle data entry tasks with accuracy and attention to detail. • Provide support during staff breaks and lunches. • Assist clients with accessing medication and restocking day room supplies. • Conduct client check-ins and check-outs, ensuring proper documentation. • Perform facility rounds both inside and outside, maintaining a safe and orderly environment. • Enforce facility rules and issue notices when necessary. • Coordinate food deliveries and organize donations.

Front Desk Coordinator Reception and Greeting:<ul><li>Serve as the first point of contact for clients, visitors, and employees, providing excellent customer service.</li><li>Greet and direct visitors in a courteous and professional manner.</li><li>Maintain a clean, organized, and welcoming reception area.</li></ul>Communication Management:<ul><li>Answer and direct incoming phone calls to appropriate personnel or departments.</li><li>Respond to emails or inquiries in a timely, professional manner.</li><li>Handle mail distribution, courier services, or package deliveries.</li></ul>Administrative Support:<ul><li>Assist with scheduling and coordinating meetings or events.</li><li>Maintain and update filing systems, databases, and records where needed.</li><li>Order and manage office supplies, ensuring inventory is stocked appropriately.</li></ul>Coordination:<ul><li>Serve as a liaison between departments, helping streamline communication and coordination.</li><li>Monitor visitor access and manage security protocols, such as visitor sign-ins.</li><li>Confirm appointments and manage calendars for executives or teams.</li></ul>

Front Desk Coordinator We are looking for a detail-oriented and customer-focused Front Desk Coordinator to join our team in Menlo Park, California. In this Contract to permanent position, you will play a vital role in ensuring smooth day-to-day operations by managing front desk activities and providing exceptional support to both clients and staff. This role is ideal for someone with strong organizational skills and a passion for delivering excellent service. Responsibilities: • Serve as the first point of contact by greeting visitors and clients in a courteous and welcoming manner. • Answer and manage a multi-line phone system, directing calls to the appropriate departments or individuals. • Provide concierge-level assistance to clients and staff, addressing inquiries and resolving issues promptly. • Perform data entry tasks with accuracy and maintain organized records and filing systems. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, to create documents and manage communications. • Coordinate and schedule meetings or appointments, ensuring all necessary arrangements are handled efficiently. • Maintain the reception area and conference rooms to uphold a detail-oriented and orderly environment. • Collaborate with team members to support administrative functions and improve operational processes. • Handle incoming and outgoing correspondence, including mail and packages. • Leverage Google Suite tools for document sharing, scheduling, and communication.

Receptionist - On Call Note: this position is on-call, part-time. Hours can vary per week. The primary role of the Receptionist is to provide high-level administrative support through tasks such as conducting research, managing information requests, and performing various clerical duties. This position requires excellent multitasking, organizational, and customer service skills. Job Responsibilities:<ul><li>Visitor Management: Greet and direct visitors, ensuring a positive first impression while maintaining a visitor log and providing security passes or badges.</li><li>Telephone Handling: Answer and manage incoming calls using a telephone or console switchboard, providing accurate information.</li><li>Courier Services: Receive and send packages via couriers, ensuring timely delivery.</li><li>Boardroom Scheduling: Maintain boardroom schedules and ensure equipment is managed appropriately for meetings and events.</li><li>Administrative Support: Perform general clerical duties such as typing, filing, photocopying, binding books, and preparing mailers. Additional administrative tasks may be assigned as needed.</li></ul>

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently. Responsibilities:• Handle copy, print, and scan jobs, ensuring efficient and accurate completion • Crosstrain in various areas to diversify skillset and enhance service provision • Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers • Collaborate with a small team to ensure smooth operations at the site • Report to the supervisor, maintaining open and detail-oriented communication • Utilize digital and paper-based systems for reprographic and mail services • Support in hosting events, ensuring detail-oriented presentation and organization • Adhere to and implement back-office procedures to maintain client satisfaction • Handle sensitive and confidential documents and information with care and discretion • Solve problems independently, escalating to a supervisory level when necessary • Work well in a fast-paced environment, managing time effectively to meet deadlines • Maintain a positive, can-do attitude, contributing to a harmonious team environment.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate. In this role, you will be responsible for a variety of office duties including hospitality, reception, and repro mail. You will also be expected to provide excellent customer service, maintain accurate records, and handle office equipment effectively. Responsibilities: • Manage reception duties such as answering phone calls and interacting with customers • Oversee office services including copy, print, scan, and binding repro • Handle food setup in conference rooms and kitchen, ensuring cleanliness and order • Ensure that dirty dishes are placed in the dishwasher at the end of the day and are taken out the next morning • Manage postage on mail, coordinating delivery and pickup with FedEx • Travel for assistance when required • Maintain a detail-oriented demeanor under pressure and exhibit a proactive approach in interactions • Ensure customer-oriented service and presentability during interactions • Ensure the office environment is kept organized and efficient • Maintain accurate logs and records of office activities and customer interactions.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Palo Alto, California. This role functions within a detail-oriented office environment where you will be performing various office services duties, including but not limited to, reprographics, mail services, hospitality, and reception. Responsibilities: • Execute copy and scan requests efficiently and accurately • Maintain detailed records of all office services work • Prioritize workflow and ensure all tasks are completed in a timely manner • Assist in managing office facilities and provide hospitality services as needed • Act as a point of contact for reception duties • Utilize effective problem-solving skills to troubleshoot basic equipment issues • Adhere to office procedures and policies to maintain client satisfaction • Display good written and verbal communication skills while interacting with clients and team members • Handle sensitive and confidential documents with utmost care and discretion • Show initiative and good judgement in making independent decisions that align with business needs.

Administrative Front Desk Coordinator We are looking for a skilled Administrative Front Desk Coordinator to join our team in San Bruno, California. In this long-term contract role, you will provide vital administrative and clerical support to ensure smooth day-to-day operations. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining excellent customer service. Responsibilities: • Manage incoming calls by providing information or routing them to the appropriate contacts. • Support the Finance Department by entering invoices, processing payroll and timesheets, and handling purchase requisitions. • Operate office equipment and maintain functionality as needed. • Respond to inquiries from employees, citizens, and external stakeholders, directing them to the appropriate departments when necessary. • Prepare, track, and monitor work orders to ensure seamless project execution. • Handle incoming and outgoing mail, including compiling data for reports and maintaining accurate records. • Coordinate travel arrangements and manage electronic filing systems, ensuring efficient organization. • Maintain office supply inventory and assist with procurement of materials as needed. • Assist with scheduling and managing public works-related administrative tasks. • Ensure all administrative tasks are completed accurately and in a timely manner.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Alameda, California. As an Administrative Assistant, your main role will be to assist with front desk, reception, and administrative duties. You will be required to display a high level of energy, attention to detail, and accuracy while performing your duties. Responsibilities:• Provide efficient and courteous customer service through phone and email• Collaborate with the team while also managing individual tasks effectively• Use Microsoft Office – Word, Excel, and PowerPoint for various administrative tasks• Exhibit strong communication skills, both written and verbal• Demonstrate meticulous attention to detail and organizational skills• Handle inbound and outbound calls professionally• Schedule appointments as required• Maintain and manage customer service records• Ensure accuracy and efficiency in processing customer credit applications.

Dental Receptionist We are a patient-centered dental practice dedicated to providing exceptional care in a friendly and detail oriented environment. We are currently seeking a reliable, organized, and personable permanent Dental Receptionist to join our team and serve as the face of our office. Position Summary: As the Dental Receptionist, you will be responsible for managing front office operations, providing excellent customer service to our patients, and supporting the clinical team with administrative duties. The ideal candidate is friendly, detail-oriented, and thrives in a fast-paced environment.

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Administrative Assistant Robert Half has an exciting opportunity with a local Government agency on the coast. Our client is in need of administrative support asap. If interested please see the details below and apply now. Do not wait for this opportunity to pass you up, apply now! Job Duties:<ul><li>Receives calls and complaints from the public and property owners; prepares work orders for water and street department, such as water leaks, broken mains, sewer problems, low pressure, plugged meters, street signs, plugged storm drains, chuck holes, snow removal, etc</li><li>Issues permits and licenses; makes appointments and arranges meetings, meets callers; records transactions</li><li>Monitors reports: makes preliminary determinations regarding emergency status and apprises department supervisors; follows established procedures in the event of emergency and maintains incident documentation; follows up on activities to assure completion</li><li>Reviews employee time cards and submits to personnel for processing; maintains record of starting and quitting dates for part-time personnel; monitors employee leave accrual and use to assure accurate leave accounting; prepares and distributes timecards monthly</li><li>Monitors accounts payable and prepared invoices; mails invoices to contractors and citizens for excess water usage (fire hydrant use, filling swimming pools, damaged city signs, etc</li><li>Collects data from various departmental divisions and programs; organizes information into reports and various informative documents; maintains records and report files; maintains schedules and checks; performs general bookkeeping; maintains office inventory, orders supplies</li></ul>

Administrative Assistant Job Description Summary Contract/Contract to Hire Opportunity The Procurement Officer provides expert purchasing support to company, a Department of Defense (DoD) sponsored bioindustrial Manufacturing Innovation Institute (MII). The Procurement Officer is responsible sourcing suppliers for goods and services, negotiating contracts and managing vendor relationships from generation of Requests for Information, Request for Proposals, Competitive Sourcing, negotiation of contract terms and management of procurements through the entire lifecycle.

Nonprofit Admin Assistant Are you passionate about nonprofits? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be an Administrative Assistant with Robert Half! We work with top clients in the Oakland area and we have multiple opportunities. We are seeking candidates with administrative experience who are available immediately to take the next step in their careers. Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of office</li><li>Answer phone calls, schedules meetings and greet visitors</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Polite and professional communication via phone, e-mail, and mail</li><li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies</li></ul>

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.