We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs. Where it’s not just about a job, but a career and a community.
Now, our Gifts & Records team is looking for a Gift Accounting Manager who will is responsible for is responsible for managing the gift processing functions for the department.
Gifts & Records at Boston University
The office of Gifts & Records optimizes and maintains data integrity for the biographical records of its constituencies (over 3.5M records) and manages the recording of gifts (an average of 60,000 transactions a year) for the Office of Development and Alumni Relations (DAR).
This position will organize and assign gift accounting responsibilities daily and will evaluate, recommend changes and enforce gift procedures to ensure effective and efficient operations. This position oversees the gift receipting process daily and annually, in accordance with applicable IRS regulations. They are also responsible for reconciling gift entry with gift deposits in coordination with the Cashier’s office, updating donor records based on supporting gift documentation, and transforming data received through data loads from various on campus.
In addition, this position will work with various university departments, including payroll and cashier services, and maintain data on constituent contact preferences, alumni activities, foreign gifts, and various other data points to ensure successful engagement, participation, and fundraising outcomes.
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Manage daily delegation of work among Data Specialists. Prepare, triage and assign gift processing duties daily based on the volume of gift processing requests in the daily queue. Review and prioritize gift processing requests based on donor priority and assign to staff accordingly to ensure timely processing by Gifts & Records team. Review entry to ensure accuracy and efficiency in process. Reconcile gift batches with separate merchant service accounts and amounts received at the bank.
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Review Gifts & Records procedures to ensure as volume increases during certain times of the year, the team is able to meet target goals for daily processing and ensure an efficient operation including ensuring gift receipts are processed by the team on schedule
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In collaboration with the Assistant Director of Gifts & Records, provide training recommendations for staff and facilitate trainings for the Gifts & Records team in proper gift processing procedures. Evaluate procedure and incorporate changes as needed to ensure efficient and accurate entry.
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Maintain comprehensive electronic gift back up in an organized and accessible manner.
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Identify gift discrepancies and assign integrity projects (correcting recognition credits, standardizing attribute fields, pledge application/adjustments, updating appeal codes).
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Oversee the receipting process for all donations to the University. This includes daily review of receipt production, regular review of receipt templates, and approval of any templates produced by other departments for online gifts.
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Scan checks to deposit directly to the bank; prepare cash and foreign check deposits for the bank and process related batches.
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Provide timely and accurate gift processing. Handle complex donations including stocks, wire transfers, planned gifts, Donor Advised Fund gifts, matching gifts and other transaction types as needed. Manage the payroll deduction process, in coordination with the Payroll Office.
Advancement and Donor Relations Services