Job Description

Senior Clerk

Position Title:                       Senior Clerk

Department:                        City Clerk

Employment Status:           UFCW Administration, Non-Exempt; Full-Time

Salary:                                    Grade A03, Step 1, Starting at $18.88 per hour

Licenses/Certifications:      N/A

SUMMARY

The City of Chicopee's City Clerk's Office is hiring a Senior Clerk who is responsible for supervising the receipt, recording, indexing, and issuing of all vital records and marriage notices. The Senior Clerk also prepares and issues marriage licenses and supervises the issuing of copies of all records. Extensive clerical duties, which include, typing, researching, filing, recording, computerizing, reviewing, balancing, and processing various functions.

ESSENTIAL DUTIES INCLUDE

Prepare supplies, machine, and vault, etc. for the start of the business day.
Update City Code Book. Assist employees from other departments with printing, researching, and updating the City Code Book. May answer questions show how to use the program. May troubleshoot if needed or refer to the MIS Department.
Make various forms for the office, and Excel spreadsheets per City Clerk.
Receive meeting notices, ensure that they are valid (original signatures, 48-hour notice, etc.) and post in the office log and on the public board and webpage.
Assist customers with their family tree by search through records and know different spelling of surnames. Know the laws that pertain to public records.
UniBank liaison, dealing with bank personnel and on-line requests of the City Clerk's Office.
Assist in the maintaining and updating of the webpage.
Records and indexes vital records and sends reports of vital records to Boston.
Processes affidavits of corrections and depositions for amending or correcting vital records.
Other duties as assigned by the City Clerk.

QUALIFICATIONS

To be minimally qualified for this position, one must meet the following criteria:

High School diploma OR Equivalent or one to three months related experience and/or training; or equivalent combination of education and experience.
Ability to work with the public and under pressure.
Preparation and Knowledge of Election Procedures and Programming
Good typing and telephone skills.
Excellent computer knowledge.
Genealogy experience.
Minimum of 5 years customer service experience.
Must be able to attend evening City Council meetings occasionally and work overtime hours around election times.

COMPENSATION, SCHEDULE, & BENEFITS

The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package which include  Medical, Dental, Vision, Sick-Time, Life Insurance, Holiday Pay, Personal Time, Vacation Time, Retirement Saving Plans, a Pension Plan, Employee Discounts, and more.

This is a full-time position, 35 hours per week with a schedule Monday - Friday, 9:00 AM - 5:00 PM.

This role is classified as a Grade A03, Step 1, with a minimum starting pay of $18.88 per hour, with periodic step and pay increases upon continuous completion of employment with the City of Chicopee.

How To Apply

If this opportunity aligns with your skills, experience and career goals, apply today by either sending your resume to: resume@chicopeema.gov, or go to www.chicopeema.gov/jobs.aspx