;

10 results for Administrative Assistant in Florence, KY

Relevance

Date Posted

Create a Job Alert

Email me about new Administrative Assistant jobs in Florence, KY

Are you sure you want to pass on this job?

We are seeking a detail-oriented Administrative Assistant to join our team. The selected candidate will be based in Florence, Kentucky, and will occasionally travel to other offices in the greater Cincinnati area. As an Administrative Assistant, you will be engaging with our clients and their guests regularly, requiring strong communication skills. You will also be handling the administration for several different companies. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Engage in regular interaction with clients and their guests, providing excellent customer service.

• Utilize basic office skills to maintain efficient office operations.

• Handle customer inquiries and resolve them promptly.

• Monitor customer accounts and take necessary actions as required.

• Process customer credit applications accurately and efficiently.

• Maintain accurate customer credit records.

• Manage office equipment such as printers, A/V equipment, and phone systems.

• Carry out receptionist duties, including answering calls and directing them to the appropriate personnel.

• Set up and clean up conference rooms for meetings.

• Use Microsoft Office suite (Excel, Outlook, Word) for various administrative tasks.

• Candidate should have at least 3 years of experience in an administrative role
• Proficiency in basic office skills is necessary
• Ability to perform copying tasks efficiently and accurately
• Excellent customer service skills
• Proficiency in Microsoft Excel is necessary
• Must be able to effectively use Microsoft Office Suite (Word, Excel, Outlook)
• Comprehensive knowledge of Microsoft Outlook for scheduling and email management
• Proven experience with Microsoft Word for document creation and editing
• Experience with receptionist duties, including managing incoming calls and visitor reception
• Must have experience in conference room setup and cleanup, ensuring a detail oriented and organized environment.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

10 results for Administrative Assistant in Florence, KY

Administrative Assistant We are seeking a detail-oriented Administrative Assistant to join our team. The selected candidate will be based in Florence, Kentucky, and will occasionally travel to other offices in the greater Cincinnati area. As an Administrative Assistant, you will be engaging with our clients and their guests regularly, requiring strong communication skills. You will also be handling the administration for several different companies. This role offers a contract to permanent employment opportunity. Responsibilities: • Engage in regular interaction with clients and their guests, providing excellent customer service.• Utilize basic office skills to maintain efficient office operations.• Handle customer inquiries and resolve them promptly.• Monitor customer accounts and take necessary actions as required.• Process customer credit applications accurately and efficiently.• Maintain accurate customer credit records.• Manage office equipment such as printers, A/V equipment, and phone systems.• Carry out receptionist duties, including answering calls and directing them to the appropriate personnel.• Set up and clean up conference rooms for meetings.• Use Microsoft Office suite (Excel, Outlook, Word) for various administrative tasks.

Administrative Assistant We are offering a part time, contract employment opportunity for an Administrative Assistant in Mason, Ohio. Responsibilities: • Serve as the main contact for all office-related tasks such as mailing, equipment management, and bill handling.• Maintain and update office procedures and policies.• Act as a liaison between the Mason office and headquarters.• Respond to internal and external inquiries and information requests.• Manage the office's mailbox and fax, including tax notices, checks, and information requests.• Assist with local and state tax compliance, including submitting information, contacting taxing jurisdictions, and managing invoicing and tax filings.• Process checks from customers and send checks to suppliers.• Archive and organize office documents.• Handle phone calls and correspondence, including emails, letters, and packages.• Maintain effective relationships with suppliers, customers, and colleagues.• Handle personnel documentation, prepare payroll, and review payroll reports and payments.• Provide administrative support, including onboarding assistance, control of employee expense statements, and office accounting and reporting support.

Administrative Assistant We are seeking a detail-oriented, organized, and proactive Administrative Assistant to support the daily operations and administrative functions within a higher education environment. This role requires excellent organizational skills, strong communication abilities, and the capacity to juggle multiple tasks in a dynamic academic setting. As a key contributor to the institution's success, the Administrative Assistant will interact with faculty, staff, students, and external partners to ensure seamless administrative support.Key Responsibilities:Administrative Support:<ul><li>Manage scheduling and calendars for faculty, department heads, or administrators.</li><li>Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle correspondence via email, phone calls, and mail.</li><li>Maintain an organized system for physical and electronic records and files.</li></ul>Student and Faculty Interaction:<ul><li>Provide front-line assistance to students, faculty, and visitors with inquiries.</li><li>Support recruitment and onboarding efforts for new faculty or staff members.</li><li>Assist in maintaining class rosters, scheduling rooms, and updating course materials in systems like learning management platforms.</li></ul>Technology Utilization:<ul><li>Use academic management systems, office software, and collaboration tools to facilitate day-to-day functions.</li><li>Troubleshoot minor IT or equipment issues as needed.</li></ul>Policy Compliance and Updates:<ul><li>Ensure compliance with institutional policies and procedures.</li><li>Stay informed about updates to educational guidelines or administrative protocols. </li></ul>

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in Cincinnati, Ohio. As an Executive Assistant, you will be performing a variety of administrative tasks and support our company's senior-level managers. This role is in the finance industry and will involve working in an office setting. Responsibilities: • Provide comprehensive support to the Founder and other top executives including CEO, COO, and President, which includes managing calendars, scheduling meetings, and handling phone calls. • Ensure smooth operation of the office by managing supplies, organizing files, and maintaining the cleanliness of the office and kitchen. • Handle mail and shipping duties such as receiving and sorting mail and preparing packages for shipment. • Welcome and manage visitors, ensuring their visits are organized and well-coordinated. • Prepare for meetings by setting up the required equipment and materials, researching and gathering data for documents, and ordering lunch when necessary. • Aid in accounting processes by preparing AR invoices, supporting AP and AR processes, making deposits, and categorizing corporate card expenses. • Draft emails, letters, and other documents as needed while also updating the contact database with current information. • Resolve technology issues for Managing Partners, which includes managing email inbox and archiving. • Assist with the employee onboarding process and handle enrollment needs. • Perform other administrative duties as requested.

Part-Time Office Assistant We are seeking a reliable and organized Part-Time Office Assistant to join a team. This position provides critical support to the office by ensuring smooth day-to-day operations, handling administrative tasks, and maintaining an efficient work environment. The ideal candidate is detail-oriented, a strong communicator, and possesses the ability to multitask effectively.Key Responsibilities:Administrative Support:<ul><li>Assist with filing, data entry, and maintaining office records (Source: RH Acronym Guide.docx).</li><li>Handle phone calls, emails, and routine correspondence to ensure timely follow-ups.</li></ul>Office Maintenance:<ul><li>Manage office supplies inventory and place orders as needed.</li><li>Ensure communal areas, such as conference rooms or break areas, remain tidy and organized.</li></ul>Document Preparation:<ul><li>Assist in preparing reports, presentations, and other office documents.</li><li>Print, photocopy, and scan documents as required.</li></ul>Client and Candidate Interaction:<ul><li>Greet visitors, clients, and candidates professionally upon arrival.</li><li>Provide general information to walk-ins and callers, directing inquiries appropriately to staff.</li></ul>Miscellaneous Task Support:<ul><li>Handle mail distribution and package deliveries.</li><li>Perform other clerical duties, such as typing forms or assisting with minor errands.</li></ul>

Office Coordinator We are offering a long-term contract employment opportunity for an Office Assistant within the Manufacturing industry located in Butler, Kentucky. This role involves managing office tasks, facilitating smooth communication, and ensuring efficient office operations. Responsibilities:• Efficiently process and update purchase orders• Provide clerical support to ensure smooth office operations• Handle inbound calls, managing switchboard with 1-10 lines• Perform data entry tasks meticulously • Maintain and manage billing functions• Keep customer credit records up-to-date and accurate• Respond to and resolve customer inquiries promptly and professionally.

part time data entry clerk We are offering a short term contract employment opportunity for a part time Office Assistant in the manufacturing industry, based in Norwood, Ohio. As an Office Assistant, you will be primarily responsible for supporting the company's growth through data management, document handling, and administrative tasks. Responsibilities:• Efficiently handle data entry tasks, ensuring accuracy and timeliness.• Provide back office support to maintain seamless operational flow.• Assist in mailings and correspondence, ensuring effective communication channels.• Undertake document scanning tasks to maintain digital records.• Perform filing tasks to keep all necessary documents organized and easily accessible.• Provide support as a part-time receptionist, acting as a point of contact for internal and external stakeholders.

Legal Assistant Our client is seeking a proactive and detail-oriented Legal Assistant to join their legal team. This is an excellent opportunity to provide direct support to attorneys and legal professionals in a fast-paced and rewarding environment. The ideal candidate will be skilled at multitasking, managing legal documentation, and delivering exceptional administrative assistance to ensure efficiency in legal processes.Key Responsibilities:<ul><li>Prepare, file, and manage a variety of legal documents, including correspondence, contracts, affidavits, and pleadings.</li><li>Maintain organized case files and documentation to ensure accuracy and easy retrieval.</li><li>Manage and coordinate schedules, arrange meetings, and help plan travel or logistical requirements for attorneys.</li><li>Monitor court deadlines, filing obligations, and compliance standards, ensuring no deadlines are missed.</li><li>Conduct basic legal research using Westlaw, LexisNexis, or other legal databases and summarize findings for attorneys.</li><li>Interface professionally with clients, witnesses, outside counsel, and court officials as required.</li><li>Answer phones, direct calls, and assist with general office administrative needs.</li><li>Track billable hours, generate invoices, and maintain proper documentation for billing and accounting purposes.</li></ul>

Legal Assistant We are looking for a Legal Assistant to join our team in Milford, Ohio. In this role, you will be providing invaluable support to our legal team, focusing on various administrative and legal tasks in the Civil Litigation industry. Responsibilities: • Assisting the attorney in drafting legal documents • Managing e-filing systems effectively • Taking charge of scheduling commitments and appointments • Providing support to the attorney as needed • Overseeing and managing customer credit applications • Ensuring customer credit records are maintained accurately • Monitoring customer accounts and initiating appropriate actions • Handling customer inquiries and providing solutions promptly.

Project Assistant We are in the process of recruiting a Project Assistant for our operations in Milford, Ohio, United States. The Project Assistant will play a crucial role in our team, focusing on the management of incoming product, repackaging for marketing purposes, and maintaining organization within the workplace. This role offers a short term contract employment opportunity. Responsibilities: • Overseeing the unpackaging and repackaging of products for marketing needs. • Utilizing Microsoft Excel, PowerPoint, Word, and Outlook to manage timelines and track progress. • Providing customer service, resolving inquiries, and processing applications. • Carrying out data entry tasks to maintain accurate records. • Implementing shipping functions as required. • Organizing and managing files for efficient workflow. • Scanning documents for digital record keeping.

TalentMatch®

10 results for Administrative Assistant in Florence, KY

TalentMatch^®