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ACADEMIC ADVISOR
 

ACADEMIC ADVISOR
Req #: 244049
Department: UW TACOMA
Appointing Department Web Address: https://www.tacoma.uw.edu/business
Job Location: Tacoma Campus
Posting Date: 03/18/2025 
Closing Info: Open Until Filled 
Salary: $5,226 - $5,463 per month 
Other Compensation:  
Shift: First Shift 
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.

The Academic Advisor at the Milgard School of Business serves as a member of a professional team managing undergraduate admission processes for admission to the Bachelor of Arts in Business Administration (BABA) for incoming and continuing students, in collaboration with the Office of Admissions. This team provides comprehensive advising services for undergraduate students admitted into BABA as well as advising prospective UW Tacoma students, and current students referred by the University Academic Advising office. As part of the Milgard staff team, this position has regular collaborative interactions with other staff, faculty and the leadership team, including the Dean. The Academic Advisor will also collaborate with the campus community including but not limited to the Office of Admissions, University Academic Advising, and academic advisors from other schools and programs and campus committees.

This position requires an individual with excellent communication and organizational skills, being adept at communicating with students and colleagues (both staff and faculty), having well-rounded leadership abilities, and the capacity to work well as part of a team. This position also requires acquisition of knowledge of existing and emerging program/course changes, policies and procedures. This position will play a key role in developing and implementing assessment measures to inform policies and procedures that ensure effective support and advising for students.

The Academic Advisor will use prior professional advising experience to empower students to identify interests and match personal strengths with educational and career opportunities. Important aspects of the work include learning-centered advising, attention to detail, frequent contact with the University’s administrative system, and active engagement with faculty and staff. This individual will also participate in the admissions review process, and lead and/or participate in the planning of student events including orientations and new student welcome sessions. Being part of the student support team, this position will support Milgard’s recruitment efforts and participate on campus and school committees and workgroups. Occasional night and weekend hours may be required.

As a school with a core mission of social justice, diversity, equity, and inclusion and a deeply diverse student body, we seek candidates who have experience with, knowledge of, and sensitivity to the needs of students from culturally diverse and marginalized communities.

DUTIES AND RESPONSIBILITIES

Provide one-on-one advising for individual students 80%

  • Advise current business students on major courses of study, career options, academic planning, program eligibility requirements, degree/graduation requirements, assist them in identifying pathways to graduation, and opportunities that enhance their education (e.g., internship, study abroad, student clubs and organizations).
  • Advise UW Tacoma pre-major students on admission requirements and general information about the Milgard School of Business. Students may be referred by the University Academic Advising Office or may request to meet directly.
  • Evaluate Bachelor of Arts Business Administration (BABA) application files, review student transcripts, make admission decisions, or refer for additional review.
  • Assist students in the interpretation of program and university requirements and policies.
  • Assist students in navigation of University’s administrative policies, procedures and processes.
  • Monitor quarterly registration, following up with students who have not registered.
  • Follow up with students experiencing academic difficulty.
  • Refer and support students in connecting with resources to support their personal and educational needs.
  • Offer advising opportunities in different modalities to serve diverse needs of the student body (online drop-in, remote advising, canvas site, etc.).

    Collaboration and Program Support 20%

  • Collaborate with Milgard School centers to promote their minors and cocurricular experiences.
  • Serve as ad-hoc member of the Milgard Undergraduate Program Committee (UPC).
  • Work with the BABA team to provide recommendations to UPC that promote student success.
  • In collaboration with BABA team, provide recommendations for annual course offerings, identifying courses that may create registration and resolve graduation timing issues for students.
  • Establish and maintain working relationships with pre-major advisors and Milgard team members and campus colleagues (e.g., Undergraduate Academic Advising, Student and Enrollment Services, Equity and Diversity, International Student Services, Global Honors, Study Abroad, etc.) to offer joint programs which help students integrate their academic, career and personal goals.
  • Serve on Milgard and university committees as needed.
  • Assist with editing and maintenance of BABA canvas site.
  • Coordinate and participate in events promoting admission to the business major.
  • Participate in Milgard and campus events.
  • Other duties as assigned.

    MINIMUM REQUIREMENTS

  • Bachelor’s degree in Business, education, social sciences or a related field and at least 3 years’ experience in admissions, recruitment, academic advising, student services, or student counseling in a higher education setting.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    ADDITIONAL REQUIREMENTS

  • Attention to detail, and excellent written and verbal communication skills including presentation skills.
  • Ability to understand, apply, and communicate school and University policies.
  • Ability to work independently and as part of team.
  • Approachable, with a desire to support and enhance the student body within the Milgard School of Business.
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

    DESIRED QUALIFICATIONS

  • Master’s degree in Student Development Administration, Counseling, Higher Education Administration, Business or a related field.
  • Demonstrated ability to work within the administrative structure of a multi-campus university.
  • Strong technological skills and experience with multiple software platforms, including degree audit systems, and student information systems.

    Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.