21 results for Accounts Payable Specialist in Jupiter, FL

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Delray Beach, Florida. This is a Contract-to-permanent position within the real estate development industry, offering an excellent opportunity to grow and contribute to a dynamic organization. The ideal candidate will have a strong background in accounts payable and the ability to manage high volumes of invoices while maintaining precision and efficiency. Responsibilities: • Process an average of 100 to 150 accounts payable invoices daily with accuracy and consistency. • Utilize utility databases and portals to enter invoices into the New Star system. • Assist with additional tasks such as scanning documents and handling various types of invoices as needed. • Ensure proper account coding and adherence to organizational policies during invoice processing. • Collaborate with team members to resolve discrepancies and ensure timely payments. • Maintain organized records and support auditing processes as required. • Leverage ERP and accounting software systems to streamline workflows and improve efficiency. • Contribute to the overall success of the accounts payable team by taking on diverse responsibilities as needed.

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our client's team in West Palm Beach, Florida. In this role, you will play a key part in maintaining accurate financial records, processing vendor transactions, and supporting overall accounting operations. The ideal candidate is efficient, organized, and capable of managing multiple tasks with precision. Responsibilities:• Process vendor invoices and credits promptly, ensuring proper classification and obtaining necessary approvals.• Monitor and record credit card transactions to maintain accurate financial data.• Address and resolve vendor inquiries related to accounts payable.• Complete and submit credit applications for new vendors as required.• Schedule and post accounts payable payments while maintaining accurate records.• Create, update, and manage vendor profiles, ensuring all changes are properly documented.• Maintain financial records in NetSuite, ensuring accuracy and compliance.• Generate accounts payable reports to support audits and financial reviews.• Collaborate with international subsidiaries to maintain consistent accounting practices.• Assist with general accounting tasks to support the department’s overall objectives.

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join a manufacturing team in Pompano Beach, Florida. In this position, you will play an integral role in managing vendor relationships, processing invoices, and maintaining accurate financial records. This is an excellent opportunity to contribute your expertise in accounts payable within a dynamic and fast-paced environment. Responsibilities: • Process approximately 200 invoices weekly, ensuring accuracy and adherence to a three-way matching system. • Collaborate with internal teams to resolve purchase order and non-purchase order discrepancies. • Manage accounts payable workflows across multiple entities, including manual data entry and invoice scanning. • Handle weekly check runs, processing up to 75 invoices per week. • Assist with sales tax reporting by understanding vendor-specific systems and ensuring compliance. • Input invoices into specialized accounting systems such as Databasics, with training provided. • Communicate with vendors to ensure timely payments and resolve any payment-related issues. • Maintain accurate records for auditing purposes and support accrual accounting processes. • Utilize ERP systems and other accounting software to streamline accounts payable operations.

Accounts Payable Clerk We are offering an exciting opportunity for an Accounts Payable Specialist in Boca Raton, This is an opportunity to showcase your skills in managing financial operations in a collaborative and fast-moving environment. This position requires strong organizational abilities, sharp attention to detail, and a proactive mindset to oversee critical accounting processes.In this pivotal role, you’ll handle end-to-end accounts payable. You will review and approve invoices, monitor payment schedules, and ensure coding accuracy. You’ll also assist employees with expense reports, reconcile corporate credit card transactions, and propose actions for outstanding balances. We are looking for: <ul><li>Hands-on experience in accounts payable and receivable (minimum 2 years required).</li><li>Strong analytical skills—paired with the ability to handle confidential information professionally.</li><li> bachelor’s degree in Accounting or a related field is preferred not required</li><li>Proficiency in Microsoft Excel and Outlook, with excellent communication skills.</li><li>A problem-solving attitude, flexibility to adapt to a growing organization, and a willingness to take on new challenges.</li></ul> This position is for someone who thrives in a fast-paced environment and enjoys taking ownership of their work. You’ll have plenty of opportunity to collaborate across departments, shape procedures, and mentor others—all while driving critical financial processes. Please call Julie Kirvin @ 561-232-2142 or connect with me on Linked In.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in West Palm Beach, Florida. In this role, you will be responsible for managing the full accounts payable cycle, ensuring accuracy and efficiency in processing invoices and payments. This is an excellent opportunity to contribute your expertise in a dynamic and fast-paced environment. Responsibilities: • Manage the full accounts payable cycle, including review, approval, and payment processing. • Accurately enter invoices into the accounting system, ensuring all data is complete and error-free. • Perform three-way matching of purchase orders, invoices, and receipts to verify accuracy. • Reconcile vendor accounts and resolve discrepancies in a timely manner. • Process check runs and electronic payments while adhering to company policies. • Ensure proper coding of invoices to the appropriate accounts and cost centers. • Maintain organized and up-to-date records of all accounts payable transactions. • Utilize accounting software such as Oracle, SAP, or QuickBooks for daily tasks. • Collaborate with other departments to address and resolve invoice or payment-related issues.

Accounts Payable Clerk We are looking for an Accounts Payable Clerk to join our team Boca Raton, Florida. In this role, you will be responsible for managing vendor records, processing payment requests, and ensuring timely and accurate responses to inquiries. This position requires strong organizational skills, effective communication, and the ability to handle multiple tasks efficiently. Responsibilities:• Create, update, and maintain vendor files by processing new vendor setups, reactivations, and modifications to existing records.• Ensure all vendor setup requests are complete, obtaining necessary signatures and verifying accuracy before entry into the tracking system.• Input data from source documents into the system, verifying accuracy and resolving any errors promptly.• Review and assess payment requests to confirm appropriateness and compliance with company policies.• Collaborate with internal teams and vendors to address and resolve inquiries in a timely and thorough manner.• Determine the most suitable payment methods, such as P-Cards or company payments, for each request.• Assist field teams with inquiries related to preferred vendors and payment procedures.• Organize, file, and scan vendor-related documents, ensuring accurate records are maintained.• Perform additional clerical duties, including typing and document organization, as needed.• Support other tasks and responsibilities as assigned by management.

Accounting Clerk We are offering an employment opportunity for an Accounting Clerk in the hospitality industry, based in West Palm Beach, Florida. As an Accounting Clerk, you will be expected to perform a range of tasks, including managing calls and emails, scheduling, and processing service orders, while also handling administrative tasks. Responsibilities:• Efficiently process service orders and schedule electricians• Manage communication channels such as calls and emails • Assist with administrative tasks as directed by management• Handle tasks related to QuickBooks, including invoice processing, timecard management, and assistance with payroll• Maintain and track budget records, ensuring accurate data entry• Order office supplies and maintain an organized workspace• Prepare permit applications, contractor billings, and process registrations• Use Microsoft Excel for various tasks, including job costing• Assist with Account Reconciliation, Accounts Payable (AP), and Accounts Receivable (AR)• Familiarity with AIA Billing will be an added advantage.

Purchase & Sales Specialist We are in the process of recruiting a Purchase & Sales Specialist who will be based in Stuart, Florida, United States. This role is central to our operations, with a focus on maintaining a smooth flow of purchasing and sales activities. The successful candidate will be involved in a variety of tasks, including corresponding with contractors, sourcing materials, and providing customer support. Responsibilities:• Engage in regular correspondence with contractors to ensure smooth operations• Source materials from other locations as necessary to fulfill orders• Conduct data entry tasks related to billing information to maintain accurate records• Facilitate order processing to ensure timely delivery and customer satisfaction• Provide customer support, responding to inquiries and resolving issues promptly• Assist with the execution of purchasing functions to ensure cost-efficient operations• Utilize Accounting Software Systems and ERP Solutions for efficient management of accounts• Oversee accounts payable processes to ensure accurate and timely payments• Utilize effective communication skills to interact with various stakeholders• Participate in buying processes, ensuring all purchases align with company needs.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join our team in Stuart, Florida. In this role, you will assist with a variety of accounting functions, including accounts payable, accounts receivable, payroll, and cost accounting. The ideal candidate will have a strong analytical mindset, excellent organizational skills, and the ability to work effectively as part of a team. Responsibilities: • Process accounts receivable by preparing invoices, reviewing aged receivables reports, and following up on outstanding payments. • Support accounts payable tasks, including credit card reconciliations, invoice entries, and vendor information updates in Viewpoint. • Review aged payables reports and ensure unapproved invoices are addressed promptly. • Assist the payroll team with data entry and timecard tracking to ensure accurate payroll processing. • Analyze job costs by comparing actual expenses to billed amounts and making necessary adjustments in Viewpoint. • Create and maintain detailed spreadsheets for data comparison and identification of missing job costs. • Review and evaluate monthly work-in-progress reports to ensure accuracy and completeness. • Collaborate with accounts receivable to manage job cost transfers during progress billings. • Handle general accounting tasks, including contract reviews and preparation of lien releases. • Organize and manage both paper and electronic documentation for all accounting areas.

Office Manager We are looking for an organized and proactive Office Manager to join our team on a contract basis in Boca Raton, Florida. In this role, you will oversee administrative operations, including contract creation and data management, while ensuring the smooth functioning of the office. This position requires a detail-oriented individual with strong multitasking abilities and a willingness to learn new systems, such as Procore. Responsibilities: • Prepare and manage subcontractor and client contracts using Procore software, with training provided if necessary. • Perform daily administrative tasks, including data entry and maintaining organized office records. • Support licensing processes and ensure compliance with required documentation. • Handle accounts payable and accounts receivable tasks efficiently. • Manage inbound calls and provide timely responses to inquiries. • Assist with scheduling and coordinating office activities to maintain productivity. • Utilize accounting and CRM software to support financial and customer relationship processes. • Ensure the office environment is well-maintained and supplies are adequately stocked.

Accounting Clerk We are looking for an Accounting Clerk to join our team in Boca Raton, Florida. This position offers an excellent opportunity to contribute to a well-established company with over 100 years of success in the industry. The role involves a variety of accounting and administrative tasks, providing room for growth and development with a focus on attention to detail. Responsibilities:• Process accounts receivable transactions, including posting payments and managing collections.• Handle search fee checks by batching, entering them into the system, and preparing them for shipment.• Post search fees and reconcile accounts using Ramquest software.• Manage invoice processing and ensure timely payment entries.• Perform data entry duties with accuracy, including financial and client information.• Follow up on incoming checks and ensure proper documentation and system entry.• Assemble and deliver escrow documents as required.• Utilize accounting tools such as QuickBooks, Oracle, and SAP to manage financial data.• Respond to inquiries regarding financial transactions and provide accurate information.• Maintain detailed records and ensure compliance with company procedures.

Full Charge Bookkeeper We are looking for a skilled Full Charge Bookkeeper to join our team in Delray Beach, Florida. This role is ideal for someone with a strong background in construction accounting who thrives in a fast-paced environment. The successful candidate will play a key role in managing financial operations, ensuring accuracy, and supporting the company's overall financial health. Responsibilities: • Oversee accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timeliness. • Handle AIA billing and lien releases to support construction project requirements. • Perform month-end close procedures, reconciling accounts and preparing financial statements. • Utilize the Vista ViewPoint software to manage financial data and reporting. • Maintain accurate records for all construction-related accounting activities, including job costing and project budgets. • Collaborate with project managers to ensure alignment between financial records and project goals. • Monitor and manage compliance with industry-specific accounting standards and practices. • Assist with transitioning financial data from previous systems to Vista ViewPoint as needed. • Generate detailed reports for senior management to support decision-making and financial planning.

Bookkeeper We are looking for a skilled Bookkeeper to join our team on a contract basis in Jupiter, Florida. In this role, you will handle a variety of accounting tasks to ensure accurate financial record-keeping and reporting. This position is ideal for someone with strong attention to detail, construction industry experience, and proficiency in financial software. Responsibilities: • Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions. • Prepare and analyze profit and loss statements to support financial decision-making. • Post payments to the general ledger and perform journal entries as needed. • Perform month-end and year-end closings, maintaining organized and accurate records. • Reconcile bank accounts and other financial statements to ensure accuracy. • Create invoices and process payroll using QuickBooks and other accounting tools. • Utilize Microsoft Excel for data analysis, including pivot tables and formulas. • Implement BuildPro software training to optimize workflow efficiency.

Accounting Specialist We are looking for a detail-oriented and proactive Accounting Specialist to join our team in Riviera Beach, Florida. This is a Contract to permanent position offering an excellent opportunity to contribute to financial operations and grow within the organization. The ideal candidate will bring strong accounting expertise, familiarity with financial systems, and a positive, collaborative attitude. Responsibilities: • Manage accounts receivable processes, ensuring timely invoicing and payment collection. • Prepare and analyze financial reports to support organizational decision-making. • Utilize Excel for data analysis, including creating pivot tables and performing VLOOKUPs. • Assist with accounts payable tasks, ensuring accuracy and compliance with company policies. • Leverage ERP systems, such as Great Plains Dynamics, to streamline accounting operations. • Collaborate with the AR Manager to address discrepancies and maintain accurate financial records. • Support payroll functions using tools like ADP to ensure timely and accurate processing. • Contribute to billing activities, ensuring adherence to deadlines and accuracy. • Provide insights and recommendations to improve financial processes. • Maintain compliance with accounting standards and company policies.

Accounting Specialist We are offering an Accounting Specialist in the non-profit industry based in Boca Raton, Florida. The role involves managing various accounting functions, utilizing different accounting software systems, and maintaining financial records. Responsibilities• Utilizing Microsoft Dynamics CRM and Microsoft Dynamics 365 Business Central for various financial functions• Managing Accounts Payable (AP) and Accounts Receivable (AR) operations• Conducting regular auditing to ensure the accuracy of financial data• Performing billing functions and ensuring timely payments• Utilizing Accounting Software Systems for efficient financial management• Interacting with ADP - Financial Services and Ceridian for financial operations• Using Concur for expense management• Implementing ERP - Enterprise Resource Planning for better resource management• Processing and inputting P/O into the system.

Bookkeeper We are looking for a detail-oriented and tech-savvy Bookkeeper to join our growing team in Boca Raton, Florida. This Contract-to-Permanent position offers the opportunity to play a key role in both financial and administrative operations, while also contributing to the automation and optimization of processes. The ideal candidate will bring a proactive approach, a strong aptitude for technology, and the ability to support various business functions in a dynamic work environment. Responsibilities: • Oversee day-to-day bookkeeping activities, including managing accounts payable and receivable. • Perform month-end close processes to ensure accurate and timely financial reporting. • Maintain vendor relationships and handle vendor account maintenance. • Assist in preparing revenue analyses and other financial reports, with training provided as needed. • Support the creation of new accounts and handle related paperwork efficiently. • Contribute to onboarding and HR-related tasks as required. • Manage administrative projects, including maintaining and updating standard operating procedures (SOPs). • Utilize Sage Intacct software to manage financial records and processes. • Collaborate with the team to identify opportunities for automation and process improvements. • Occasionally work on-site in Boca Raton, Florida, as needed.

Accounts Receivable Specialist We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Beach Gardens, Florida. In this contract role, you will play a critical part in managing and optimizing the accounts receivable process, ensuring timely payments and efficient financial operations. This position is ideal for a detail-oriented individual with a strong background in accounting and ERP systems. Responsibilities: • Process and reconcile accounts receivable transactions with accuracy and efficiency. • Monitor and manage B2B collections to ensure timely payments from business clients. • Utilize accounting software and ERP systems to maintain accurate financial records. • Perform account coding to classify transactions appropriately. • Coordinate and oversee Automated Clearing House (ACH) transactions as part of payment processing. • Analyze and resolve discrepancies in accounts receivable records. • Prepare regular financial reports related to accounts receivable activities. • Collaborate with internal teams to streamline accounting processes and improve workflow. • Ensure compliance with company policies and accounting standards. • Assist in the implementation and optimization of financial software tools.

Accounting Manager/Supervisor We are looking for a skilled Accounting Manager to lead the daily accounting operations of a dynamic service and distribution organization in Jupiter, Florida. This role is pivotal in ensuring accurate financial reporting, managing accounts payable and receivable, and maintaining strong internal controls. The ideal candidate will collaborate with leadership to provide insightful financial analysis and drive operational efficiencies. Responsibilities: • Oversee daily accounting functions, including general ledger maintenance, journal entries, and account reconciliations. • Prepare and review financial statements on a monthly, quarterly, and annual basis, ensuring compliance with established standards. • Manage accounts payable and receivable processes to ensure timely invoicing, collections, and vendor payments. • Monitor and improve inventory accounting practices, including valuation, reconciliation, and cost analysis. • Conduct budgeting and forecasting activities to support financial planning and decision-making. • Perform variance analysis to evaluate actual performance against budget expectations and identify key insights. • Develop and enforce accounting policies and procedures to maintain compliance with internal controls and industry regulations. • Supervise and mentor accounting staff, fostering a culture of accuracy and efficiency in financial operations. • Collaborate with cross-functional teams, including sales, operations, and supply chain, to align financial objectives with business strategies. • Support external and internal audits by providing accurate financial reporting and ensuring tax compliance.

Full Charge Bookkeeper We are seeking a Full Charge Bookkeeper to work on-site in Delray Beach, Florida, United States. The successful candidate will be proficient in Sage, with experience in construction and payroll. This position offers a contract to permanent employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications. • Maintain and update customer credit records in a timely and accurate fashion. • Respond to and resolve customer inquiries related to their accounts. • Monitor customer accounts and take appropriate action when necessary. • Perform accounting functions using Accounting Software Systems and Microsoft Excel. • Utilize ADP - Financial Services for managing financial tasks. • Handle Microsoft Office Suites and Microsoft Outlook for day-to-day operations. • Manage Accounts Payable (AP) and Accounts Receivable (AR) effectively. • Conduct regular Bank Reconciliations to ensure financial accuracy. • Carry out Billing Functions as per the company's policies and procedures.

Accounts Receivable Specialist We are on the hunt for an Accounts Receivable Specialist to join our team located in Riviera Beach, Florida. As an integral part of our financial team, you will be entrusted with handling customer applications, maintaining precise customer records, and addressing customer inquiries. In addition, you will be tasked with keeping an eye on customer accounts and taking appropriate action when necessary. Responsibilities:• Ensure accurate and efficient processing of customer credit applications.• Maintain and update customer credit records regularly.• Utilize Accounting Software Systems and ADP - Financial Services for processing and recording transactions.• Leverage CRM and Epic Software for customer relationship management and data tracking.• Apply ERP - Enterprise Resource Planning strategies for effective resource management.• Oversee accounting functions to ensure financial transparency and accuracy.• Handle accounts receivable tasks, including invoicing, collections, and reporting.• Carry out billing functions, including preparing bills, issuing invoices, and recording payments.• Monitor cash activity and ensure accurate recording and reporting.• Manage cash handling processes, ensuring accuracy and adherence to financial policies.

Bilingual Accounts Receivable Specialist We are offering a permanent employment opportunity for a Bilingual Accounts Receivable Specialist in our Wholesale Distribution - Non-Durable industry, located in Pompano Beach, Florida, 33069, United States. This role involves maintaining detailed records, processing applications and managing customer inquiries in a bilingual setting. Responsibilities: • Efficient management and processing of customer credit applications. • Keeping detailed and accurate records of customer credit. • Ability to handle customer inquiries and provide appropriate resolutions. • Proactively monitor customer accounts and take necessary actions. • Utilize Accounting Software Systems and ADP - Financial Services for various tasks. • Conduct collections calls as required. • Proficiency with CRM, Epic Software and ERP - Enterprise Resource Planning. • Perform high-level data entry tasks. • Post payments as needed. • Handle cash activity and cash handling functions. • Execute billing functions and manage Accounts Receivable (AR).