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Temporary Administrative Assistant

Job Locations US-NY-Hawthorne
Requisition ID
2025-11834
Position Type
Part-Time
Schedule Shift
1
Hours Per Week
7
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

The Department of Obstetrics and Gynecology at New York Medical College is seeking a part-time Temporary Administrative Assistant, “Assistant”. The ideal candidate is a highly organized and collaborative professional who excels in communication and problem-solving. This role involves working closely with faculty, staff,  and students to support departmental operations, particularly in the areas of research administration and event coordination. The Assistant will report to the Senior Administrator and dotted line to Academic Administration, and will provide crucial administrative and research support to ensure the smooth functioning of department activities. This is a limited term role. 

Responsibilities

General Administrative Support:

  • Provide administrative assistance to the Senior Administrator and departmental leadership.
  • Manage departmental communication, including answering phones, responding to emails, and handling inquiries from the department’s general email accounts.
  • Schedule and coordinate meetings, prepare mailings, update department contact lists, and manage mail and fax distribution.
  • Handle logistics related to purchase requisitions, travel reimbursements, office supply orders, space/food reservations, and equipment maintenance.
  • Collaborate with NYMC administrative and academic offices to support OBGYN initiatives and special events.
  • Support special projects involving the department's Chair and Associate Chairs.
  • Assist with committee meetings, including preparation of meeting materials and minutes.

Research Administration:

  • Provide administrative support for student and faculty research activities within the department.
  • Reimburse study participants as needed.
  • Support Collaborative Institutional Training Initiative (CITI) certification processes and ensure compliance with institutional research guidelines.

Student Development:

  • Coordinate student involvement in department initiatives, including research projects and educational activities.
  • Provide administrative support for student mentorship programs and assist in organizing student-centered events.

Other duties as assigned by Dean’s Office and Department

Qualifications

Education requirement: Bachelor’s degree required. Master’s degree preferred.

 

Licenses or certifications: Collaborative Institutional Training Initiative (CITI) certifications preferred (but can be obtained through NYMC).

 

Technical/computer skills:

  • Experience using data management systems and tools to support multi-site, multi-mode research studies.
  • Proficiency in software programs such as MS Word, Excel, and other office-related tools.

Prior experience:

  • Experience in research coordination and administrative support preferred.
  • Strong organizational and multitasking abilities with the capability to handle multiple projects simultaneously.

Physical demands: Ability to perform typical office tasks, including sitting for extended periods and working on a computer.

Minimum Salary

USD $12,000.00/Yr.

Maximum Salary

USD $15,000.00/Yr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.