Job Description**This role is REQUIRED to be in Amazon Corporate offices, 3-5x per week. Please refer to locations within the posting.**
The M&E Global Business Operations Coordinator will play a vital role on the Meetings & Events team. In this role you will work cross functionally to support operational excellence initiatives in support of the M&E infrastructure. This role is responsible for the day to day coordination of new hire activations, offboarding, maintenance of the M&E staffing model, document retention and system permissions.
As an ideal candidate you are an analytical thinker and detail oriented who thrives in a fast-paced and constantly evolving environment. A goal oriented high achiever who understands the importance of working backwards to exceed expectations.
Key Responsibilities
Maintains folder / file structure for Workdocs, Smartsheet, and Quip
Logs and maintains access tracker for Workdocs Smartsheet, and Quip.
Maintains Teams permissions and updates
Coordinates new hire activation and engagement by ensuring the appropriate permissions, systems, tools, trainings, 1:1's and resources are scheduled/granted for each new hire according to departmental guidelines.
Coordinates offboarding by ensuring appropriate permissions, systems, tools and trainings are deactivated
Maintains role description matrix and organizational charts
Maintains calendar for all new hire start dates to ensure timely onboarding readiness.
Maintains and updates onboarding/offboarding templates.
Helps create access management procedures.
Overflow support for M&E Operations.
Provides support of the overall M&E and operational excellence strategies
Assist with other related tasks as assigned
Basic Qualifications
2+ year college degree or equivalent work experience
3+ years' experience in event coordination or event administrative support
High level of accuracy and attention to details
Excellent interpersonal and communication skills
Ability to work independently, at times, with little direction
Strong analytical and problem-solving skills
Demonstrated ability to prioritize multiple/competing projects and timelines
Strong communication skills verbal and written
Working knowledge of operational excellence methodologies
Experience maintaining documentation/retention
Preferred Qualifications
2-4-year college degree or equivalent work experience
1+ years in a meeting and event or travel program role
Familiar with meeting planning or corporate business travel programs
3rd-Party meeting management vendor/agency operations, consulting and/or training experience a bonus
Experience working in project management technology e.g. Asana, Smartsheet, Jira or equivalent
Experienced creating process flows in a diagramming software e.g. Visio
Experience communicating with all levels of stakeholders
Demonstrated track record of cultivating strong working relationships and driving collaboration across multiple teams/stakeholders
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.