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67 results for Accounts Payable Specialist in Carlsbad, CA

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Robert Half is assisting a highly reputable company in Carlsbad, CA with a critical search for an Accounts Payable Specialist. This role is ideal for someone who is adaptable, detail-oriented, and can navigate the complexities of AP workflows with precision and accuracy.

Key Responsibilities:

Verify and process invoices, ensuring all documentation is accurate and complete.
Match purchase orders and receipts to invoices while resolving discrepancies.
Ensure timely payment of vendor invoices through checks, ACH transfers, or wire payments.
Maintain detailed records of accounts payable transactions and reconcile vendor accounts.
Prepare weekly or monthly AP aging reports for management review.
Support year-end audit preparation by providing accurate AP records and documentation.
Collaborate with other departments to address inquiries and vendor payment issues.

Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent work experience).
2–3 years of experience in accounts payable roles.
Proficiency in accounting software such as QuickBooks, SAP, or Oracle.
Advanced Microsoft Excel skills (e.g., formulas, sorting/filtering data).
Strong organizational skills with exceptional attention to detail.
Excellent communication and problem-solving abilities.
Ability to handle sensitive information with confidentiality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

67 results for Accounts Payable Specialist in Carlsbad, CA

Accounts Payable Specialist Robert Half is assisting a highly reputable company in Carlsbad, CA with a critical search for an Accounts Payable Specialist. This role is ideal for someone who is adaptable, detail-oriented, and can navigate the complexities of AP workflows with precision and accuracy. Key Responsibilities:<ul><li>Verify and process invoices, ensuring all documentation is accurate and complete.</li><li>Match purchase orders and receipts to invoices while resolving discrepancies.</li><li>Ensure timely payment of vendor invoices through checks, ACH transfers, or wire payments.</li><li>Maintain detailed records of accounts payable transactions and reconcile vendor accounts.</li><li>Prepare weekly or monthly AP aging reports for management review.</li><li>Support year-end audit preparation by providing accurate AP records and documentation.</li><li>Collaborate with other departments to address inquiries and vendor payment issues.</li></ul>

Accounts Payable Specialist valued client of Robert Half is seeking an experienced Accounts Payable Specialist to join their dynamic team. As an Accounts Payable Specialist, you will oversee all aspects of the accounts payable process, ensuring accuracy and alignment with corporate policies. You’ll play a key role in maintaining the financial integrity of the organization by processing invoices, reconciling accounts, and fostering robust vendor relationships. Key Responsibilities:<ul><li>Process high volumes of vendor invoices while verifying accuracy, coding, and approvals.</li><li>Prepare and process payments (checks, EFTs, wire transfers) in a timely manner.</li><li>Reconcile accounts payable transactions and resolve discrepancies effectively.</li><li>Ensure compliance with accounting standards and company policies.</li><li>Maintain vendor files and ensure vendor communications are timely and professional.</li><li>Collaborate with the finance team to improve AP systems and workflows for greater accuracy and efficiency.</li><li>Generate month-end AP reports and assist with audit preparation.</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team in the service industry located in VALLEY CENTER, California. This role offers a long term contract employment opportunity and involves processing customer applications, maintaining customer records, and resolving customer inquiries. Responsibilities: • Manage the processing of invoices on a weekly basis. • Process expense reports as part of the job function. • Conduct weekly check runs to ensure financial accuracy. • Prepare limited journal entries as part of the accounting procedures. • Utilize accounting software such as Abila MIP and Microix for various tasks. • Maintain proficiency in Excel for basic functions and spreadsheet management. • Review own functions for any necessary reconciliations. • Do not prepare AP Accruals, nor post to the general ledger.

Accounts Payable Specialist Robert Half is seeking an experienced and detail-oriented Accounts Payable Specialist to join a dynamic, fast-paced organization. This position offers an exciting opportunity to contribute to the financial success of a leading company while growing your expertise in accounts payable processes. Responsibilities:<ul><li>Verify, code, and process invoices with attention to accuracy and timeliness.</li><li>Reconcile vendor statements and resolve invoice discrepancies.</li><li>Prepare and execute payment runs, including checks, ACH, and wire transfers.</li><li>Maintain accurate records of accounts payable transactions and update vendor profiles.</li><li>Respond promptly to vendor inquiries and communicate effectively with internal teams.</li><li>Assist in month-end close activities, including accruals and reporting.</li><li>Ensure compliance with company policies and procedures.</li><li>Support audits by providing documentation and answering inquiries.</li></ul>

Accounts Payable Specialist Temporary Accounts Payable Specialist – Solana Beach Real Estate Firm Are you a meticulous and driven Accounts Payable professional? Join our client, a dynamic real estate team in Solana Beach for a temporary contract! We're looking for someone who thrives in a fast-paced environment and takes pride in ensuring accurate and timely payment processing. In this role, you will:<ul><li>Manage the full cycle of accounts payable, processing 300-400 invoices and checks efficiently.</li><li>Serve as the primary point of contact for AP inquiries through our dedicated email inbox.</li><li>Ensure timely and accurate utility autopayments.</li><li>Participate in check runs and utilize Yardi for mail preparation.</li><li>Prepare and post minimal journal entries.</li><li>Apply your expertise in account coding, accrual accounting, auditing, and ERP systems (Yardi, Concur, ADP) to maintain financial integrity.</li><li>Maintain detailed and organized records, ensuring compliance with all accounting standards.</li></ul>

Accounts Payable Specialist Our client, a leading construction firm, is seeking an Accounts Payable Specialist to join their growing team. In this role, you'll manage the accounts payable lifecycle by processing invoices, ensuring compliance, and fostering positive vendor relationships. If you're looking for a position that offers growth opportunities with a dynamic and fast-paced company, we’d love to hear from you! Key Responsibilities:<ul><li>Process, match, and code a high volume of purchase orders, invoices, and credit card transactions accurately and in a timely manner.</li><li>Verify and reconcile vendor statements to ensure completeness and accuracy of payments.</li><li>Respond to vendor inquiries and resolve discrepancies while maintaining strong relationships.</li><li>Prepare and perform payment runs, including checks, ACH transfers, and wire payments.</li><li>Support month-end and year-end close processes, ensuring all A/P data is accurate and updated.</li><li>Assist in maintaining compliance with company policies, tax regulations, and audit requirements.</li><li>Collaborate with internal teams such as procurement and project management to address issues and improve workflow efficiency.</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to be a part of our team located in Orange, California. The specialist will be tasked with the responsibility of managing accounts payable transactions, maintaining compliance with financial regulations, and collaborating effectively with vendors and internal teams. Responsibilities • Accurately and efficiently review, process, and code invoices, ensuring compliance with our company policies and approval workflows. • Act as a liaison between our company and vendors, addressing inquiries, resolving discrepancies, and nurturing strong relationships. • Keep abreast of vendor payments, ensuring they are processed accurately and in a timely manner. • Assist in setting up vendors and preserving the necessary documentation. • Oversee company credit card accounts, including monitoring balances and limits. • Review and process employee expense reports in compliance with our company policies. • Prepare and process payments through different mediums like checks, ACH, and wire transfers. • Manage the reconciliation of vendor statements and preservation of precise accounts payable records. • Monitor and manage the accounts payable aging report. • Contribute to month-end closing activities, which include accruals and account reconciliations. • Prepare and issue 1099 forms in accordance with reporting requirements. • Identify opportunities for improving processes and contribute to best practices. • Ensure adherence to internal controls and provide assistance with audits when needed.

Accounts Payable Specialist Are you an experienced Account Specialist looking to take your career to new heights? A client located in beautiful La Jolla, CA, is actively seeking a detail-oriented and proactive Account Specialist to join their growing organization! Key Responsibilities:<ul><li>Efficiently manage accounts payable and accounts receivable processes.</li><li>Maintain accurate financial records and ensure timely processing of invoices and payments.</li><li>Build and manage strong client relationships, providing exceptional service to internal and external stakeholders.</li><li>Assist with reconciliations, expense reports, and month-end closing activities.</li><li>Collaborate with cross-functional teams to streamline processes and improve accuracy in financial reporting.</li><li>Respond to inquiries from clients, vendors, and team members regarding account details.</li></ul>

Accounts Payable Clerk An established engineering contractor is seeking a versatile Accounts Payable Specialist to join their operations team. This dynamic role combines accounts payable (AP) duties with front desk responsibilities and general administrative tasks, requiring someone who can confidently adapt and handle a variety of assignments with accuracy and professionalism. If you have experience in the construction or contractor industry, thrive in a fast-paced environment, and enjoy working on multiple projects, this position could be a great fit for you! Responsibilities: Handling the accounts payable for several entities and vendors using accounting software and other programs. Establishing and fostering relationships with both new and existing vendors. Ensuring that all bills are settled in a timely and accurate manner, adhering to established departmental procedures. Processing invoices that are due for payment. Comparing purchase orders, prices, terms of payment, and other charges. Carrying out transactions and performing other accounting duties such as maintaining accounts, recording entries, and reconciling books of accounts. Opening and sorting incoming mail. Answering and routing incoming calls. Performing any other duties as required or assigned.

Accounts Payable Clerk We are searching for an experienced Accounts Payable Clerk to join our organization in the restaurant industry. Based in Irvine, California, this role plays a crucial part in our accounting team, dealing with a high volume of invoices and expense reports, and maintaining vendor relationships. This role offers an exciting opportunity to contribute to our organization's financial efficiency and profitability. Responsibilities: • Manage the processing and auditing of invoices and expense reports, ensuring accuracy and timeliness. • Support entry level Accounts Payable accountants, offering guidance and assistance when necessary. • Collaborate with cross-functional teams to resolve discrepancies in invoices. • Communicate regularly with suppliers about the status of invoice payments to maintain good relationships. • Investigate and rectify past invoice discrepancies. • Use various software, including Microsoft Excel, Oracle, and QuickBooks, to perform data entry and invoice processing tasks. • Utilize your account reconciliation skills to ensure accurate financial records. • Conduct check runs and code invoices as part of the Accounts Payable processes. • Use your knowledge of SAP to contribute to the efficiency of our accounting operations. • Play a part in driving the Key Performance Indicators (KPIs) within the company.

Accounts Payable We are offering a long-term contract employment opportunity for an Accounts Payable role in Irvine, California, 92626, United States. As an Accounts Payable, you will be tasked with the efficient and accurate processing of field invoices for specific projects and divisions on a monthly basis. You will also be required to assist in reviewing check runs weekly to meet set deadlines. Responsibilities:• Efficiently process monthly field invoices for specific projects and divisions• Assist in reviewing weekly check runs to meet set deadlines• Utilize Microsoft Excel and Microsoft Office Suites effectively for various tasks• Use Oracle and Concur software systems as needed• Maintain open lines of communication, demonstrating good communication skills• Stay organized and detail-oriented in all tasks• Follow instructions as given by the team or management• Adapt to any additional responsibilities as needed.

Accounts Payable We are in the market for a dedicated Accounts Payable to join our team. Situated in Pleasanton, California, the role will center around managing customer applications, upholding precise customer records, and resolving customer inquiries. The role also involves overseeing customer accounts and taking necessary action. Responsibilities: • Accurately processing monthly field invoices for specific projects and/or divisions • Assisting in reviewing check run to meet weekly deadlines • Maintaining precise records of customer credit • Proficiently using Microsoft Office, especially Excel, for various tasks • Utilizing Oracle and Concur, with emphasis on Accounts Payable • Ensuring effective communication and following instructions diligently • Maintaining an organized and detail-oriented work ethic • Willingness to work onsite and adapt to different working hours. This role offers a long-term contract employment opportunity.

AR/Collections Specialist We are offering a contract to permanent employment opportunity for an AR/Collections Specialist in South Orange County, California. As an AR/Collections Specialist, you will be instrumental in managing and collecting customer balances, executing credit and collections policies, as well as processing and applying incoming payments to outstanding customer invoices. Responsibilities:• Efficiently and accurately process incoming payments and apply them to outstanding customer invoices• Proactively manage and collect outstanding customer balances to ensure timely and accurate payment to the company• Execute the company's credit and collections policies as per established guidelines• Handle daily invoicing tasks with precision and timeliness• Diligently follow up on disputes, deductions, and late payment issues that delay the payment of invoices• Participate in end-of-month activities and tasks as required• Provide recommendations for continuous improvement and implement upon management approval• Perform other duties as assigned by management, including backup support to A/P when needed.

Financial Reporting Manager • We are seeking an experienced Reporting Manager with 4+ years of experience in real estate or investment management whose strengths lie in financial analysis and reporting• Ability to prioritize and handle multiple tasks with flexibility to adapt and adjust on an ad hoc basis, as needed• Excellent organizational and communication skills, both written and oral• Team player with a collaborative approach• Bachelor’s Degree in Accounting or Finance required• CPA required• Strong, general, full-cycle accounting experience, preferably in real estate• Big 4 and/or with industry experience preferred• IFRS experience preferred Responsibilities:• As a member of the Finance & Accounting team, you will interact with management• Duties include, but are not limited to, maintaining and analyzing accounting and reporting records, reviewing quarterly financial reports, preparing interim and year-end audit work papers, submitting lender and tax compliance reports, as well as other financial reports to management and/or owners, under specific deadlines• This is a permanent position, hybrid role, daily hours of 9:00 a.m. to 5:00 p.m.• Provide regular reporting regarding financial and operating trends and metrics, as well as analyze and benchmark performance of assets, and progress of ad-hoc business and digital transformation projects to the Director of Accounting and Reporting• The position is based at the Company’s Costa Mesa offices and reports to the Director of Accounting and Reporting

Bookkeeper We are in search of a Bookkeeper to join our team, based in Santa Ana, California. As a Bookkeeper, you will be playing a critical role in managing the financial operations of our company in the construction industry. Responsibilities: • Efficiently process Prelims & Release Waivers for customers • Accurately maintain and update weekly reports such as backlog, job log & inventory costing • Handle account reconciliation and data entry tasks • Manage accounts payable and accounts receivable • Conduct bank reconciliations as part of bookkeeping duties • Set up jobs in QuickBooks Enterprise and handle month-end close activities • Prepare and dispatch weekly invoices to customers • Ensure timely follow-ups with customers regarding payments • Process time sheets for hourly employees and manage payroll • Utilize Microsoft Excel for various accounting tasks

Accounting Assistant Robert Half is working with a cutting-edge technology company to seek a detail-oriented and resourceful Accounting Assistant. This role is a fantastic opportunity for accounting professionals looking to grow their skills and gain experience in the fast-paced and innovative technology sector. Responsibilities:<ul><li>Assist in maintaining accurate financial records, including accounts payable and accounts receivable.</li><li>Perform data entry and update accounting software with invoices, expense reports, and payments.</li><li>Reconcile bank accounts, credit card statements, and other financial documents to ensure accuracy.</li><li>Prepare and process checks, payment batches, and electronic fund transfers.</li><li>Support month-end and year-end closing processes by gathering financial data and creating reports.</li><li>Help generate financial statements and summaries for management review.</li><li>Communicate with vendors, suppliers, and internal teams to resolve accounting or billing discrepancies.</li><li>Assist accounting and finance teams with ad hoc tasks, projects, and administrative functions as needed.</li></ul>

Bookkeeper We are offering a short term contract employment opportunity for a Bookkeeper in San Marcos, California. This role is within our accounting team where you'll be responsible for handling various bookkeeping tasks, maintaining accurate financial records, and resolving related inquiries. Responsibilities: • Accurately and efficiently process accounting tasks for related entities. • Compile and present accurate financial records by performing journal entries. • Carry out bank and general ledger reconciliations to ensure financial accuracy. • Oversee and reconcile investment accounts including Tbills, JPMorgan Asset Accounts, Merril Lynch, Stiffel. • Manage inter-company accounts reconciliation. • Aid in the update of amortization schedules. • Utilize Microsoft Excel for data entry and financial computations. • Handle month-end close procedures ensuring financial reports are timely and accurate. • Manage Accounts Payable (AP) and Accounts Receivable (AR) to ensure all financial transactions are accurately recorded. • Utilize QuickBooks for payroll processing and other financial transactions.

Accounts Receivable Supervisor/Manager We are seeking an Accounts Receivable Supervisor/Manager to join our team based in Orange, California. The chosen candidate will play a crucial role in managing all aspects of accounts receivable tasks, providing administrative support, and executing related accounting functions. Responsibilities: • Oversee the distribution, retrieval, and reconciliation of progress billings to ensure accuracy. • Establish and maintain comprehensive accounts receivable files and other financial records for ease of reference. • Supervise and execute billing functions to ensure all billings are done in a timely manner. • Handle cash receipts and credit balances, ensuring all transactions are recorded accurately. • Address queries and make calls regarding overdue bills and billing problems to maintain good customer relations. • Reconcile and adjust accounts as necessary to keep accounts up-to-date. • Analyze past due accounts and initiate collection efforts verbally or in writing to maintain a healthy cash flow. • Prepare invoices for data processing and ensure they comply with financial policies and procedures. • Monitor customer account details for non-payments, delayed payments, and other irregularities to ensure financial stability. • Participate in month-end closing activities to ensure all financial transactions are recorded accurately for the month. • Train staff on accounts receivable processes and procedures to ensure consistency and accuracy. • Review and oversee new procedures to improve efficiency and effectiveness. • Manage online billing platforms and verify payments on various platforms for ease of transactions. • Understand and oversee the extra work ticket process and system to ensure all extra work is billed accurately. • Manage meetings to discuss progress, address issues, and plan for future activities. • Post receipts of checks paying outstanding billings to keep a record of all payments received.

Accounting Assistant Company Overview: Join a leading defense contractor committed to excellence in serving our nation's security needs. We pride ourselves on fostering a collaborative environment where innovation and dedication thrive. Position Overview: We are seeking a detail-oriented Accounting Associate to join our finance team on a temp-to-hire basis. This role will primarily support our accounting operations using QuickBooks, focusing on full-cycle accounts payable, accruals, and fixed assets management. Key Responsibilities:<ul><li>Manage full-cycle accounts payable processes, ensuring accurate and timely payments.</li><li>Perform monthly accruals and assist in financial statement preparation.</li><li>Maintain fixed asset records and reconcile related accounts.</li><li>Assist with month-end and year-end closing procedures.</li><li>Collaborate with cross-functional teams to support financial reporting requirements.</li></ul>

Accounts Receivable Specialist Are you a detail-driven professional with experience in Accounts Receivable? Our client in Carlsbad, CA, a growing company in the real estate industry, is seeking a skilled AR Specialist to come aboard. This is an excellent opportunity to apply your financial expertise while working in the fast-paced and rewarding world of real estate accounting. Key Responsibilities:<ul><li>Manage and process invoices related to tenant payments, rental income, and property receipts.</li><li>Track outstanding balances and oversee collections efforts, including resolving tenant disputes with diplomacy.</li><li>Accurately prepare monthly aging reports and communicate results to management.</li><li>Collaborate with property managers and tenants to ensure accounts are up to date.</li><li>Help support financial reporting efforts to comply with real estate company policies and procedures.</li><li>Assist with reconciliations and audits related to AR and general ledger accounts.</li></ul>

Accounts Receivable Specialist We are in search of a dedicated Accounts Receivable Specialist to join our team in San Diego, California. This role is pivotal in the healthcare software solutions sector, offering a contract to permanent employment opportunity. As an Accounts Receivable Specialist, you will have the responsibility of managing B2B collections, maintaining billing records, updating aging reports, and communicating effectively with vendors. Responsibilities: • Managing business-to-business collections efficiently • Overseeing billing activities and ensuring accuracy • Keeping aging reports updated regularly • Establishing effective communication with vendors • Applying knowledge of Salesforce to streamline processes • Utilizing Microsoft Excel for various accounting functions • Handling accounts receivable activities diligently • Monitoring cash activities and ensuring proper records are maintained.

Accounts Receivable Specialist Are you ready to take your Accounts Receivable expertise to the next level? Our client, a growing manufacturing company in Vista, CA, is seeking an experienced and detail-oriented AR Specialist to join their accounting team. This is a fantastic opportunity to work in a dynamic industry while honing your skills in managing the full-cycle accounts receivable process. Key Responsibilities:<ul><li>Process and reconcile invoices, payments, and credit memos for customers in a fast-paced manufacturing environment.</li><li>Monitor and maintain the accuracy of customer accounts, including aging reports and collections efforts.</li><li>Prepare monthly AR reports and provide insights to management regarding outstanding balances and cash flow.</li><li>Work collaboratively with sales and production teams to resolve discrepancies or invoice disputes.</li><li>Ensure compliance with company policies and procedures while adhering to financial standards.</li><li>Assist with end-of-month and end-of-year close processes as required.</li></ul>

Accounting Manager/Supervisor We are inviting applications for an Accounting Manager/Supervisor to join our team based in Irvine, California. The role encompasses a variety of responsibilities within the accounting functions, including but not limited to overseeing accounts payable and receivable, general ledger management, and bank reconciliations. Your role will also involve preparing and reviewing financial statements and ensuring compliance with accounting principles. Responsibilities: • In charge of the general accounting functions, with specific focus on managing accounts payable, accounts receivable, and bank reconciliations. • Accurate preparation and analysis of financial statements, ensuring compliance with GAAP/IFRS accounting principles. • Develop and enforce accounting policies and procedures to enhance efficiency and ensure adherence to regulations. • Oversee cash flow management, budgeting, and forecasting activities. • Assist in both internal and external audits by providing necessary documentation and detailed explanations. • Ensure tax compliance by preparing and reviewing tax filings, including payroll taxes, sales taxes, and corporate tax returns. • Lead and mentor the accounting team, providing guidance, training, and performance evaluations. • Actively collaborate with other departments to support financial decision-making. • Utilize various accounting software and tools to streamline financial processes. • Identify cost-saving opportunities and financial risks, providing recommendations to management.

Accounts Receivable Specialist A valued Robert Half client is actively seeking an experienced Accounts Receivable Specialist to join their team. This is a fantastic opportunity to join a reputable organization and make a meaningful contribution to their finance department. As an Accounts Receivable Specialist, you will be responsible for ensuring the accurate and efficient handling of all receivables processes, safeguarding cash flow integrity, and maintaining excellent relations with customers. Your ability to multitask, problem-solve, and maintain accuracy is essential to your success in this role. Key Responsibilities:<ul><li>Prepare, post, verify, and reconcile customer payments and invoices.</li><li>Generate accurate invoices for clients and follow up on outstanding payments.</li><li>Proactively monitor accounts to identify overdue balances and perform collections activities.</li><li>Resolve billing discrepancies, handle payment-related queries, and collaborate with internal departments to ensure accurate reporting.</li><li>Produce monthly AR aging reports and assist with month-end close processes.</li><li>Maintain organized and up-to-date customer records and financial documentation.</li><li>Support process-improvement initiatives to enhance receivables workflows and cash application efficiency.</li></ul>

Accounts Receivable Specialist Robert Half is seeking a motivated and detail-focused Accounts Receivable Specialist to join an innovative organization in need of skilled talent. If you thrive in a structured environment and enjoy managing financial transactions, reconciling accounts, and building strong customer and vendor relationships, this opportunity is tailor-made for you. Responsibilities:<ul><li>Process and track incoming payments promptly and accurately.</li><li>Manage account reconciliations to maintain accurate records of receivable transactions.</li><li>Investigate and resolve payment discrepancies, working closely with customers and internal teams.</li><li>Generate customer invoices and follow up on outstanding payments to ensure timely collection.</li><li>Prepare periodic reports on accounts receivable status, aging schedules, and cash flow forecasts.</li><li>Respond to customer inquiries regarding invoices, payments, and account details.</li><li>Support month-end and year-end financial close processes.</li></ul>

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