Job Listing
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| Job ID: 13879854 |
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| Job Location: |
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Public Transportation is Available.
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | General Management Assistant (Part-Time, Hybrid) |
| Work Type: | Work Days: Tuesday, Wednesday, Thursday, Friday, Work Vary: No , Shift: First (Day), Hours Per Week: 25, Work Type: Regular |
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| Salary Offered: | $17.63 - $21.78 Hourly |
| Benefits: | Sick Leave or PTO |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | |
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| Experience Required: | Unspecified |
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| Required Skills: | ESSENTIAL KNOWLEDGE AND QUALIFICATIONS
• Administrative experience required. Theater experience and/or legal experience is a plus. AEA, SDC, and USA collective bargaining agreements knowledge and experience is also a plus.
• Proficient with Microsoft Office 365 (Outlook, Word, Excel, and Power Point) and Google Docs. Experience with Microsoft Teams is a plus.
• Experience exercising professional discretion and confidentiality.
• Skill in writing, proof-reading, and editing to send out error-free communication.
• Skill in time management and planning to handle multiple demands.
• Experience with and commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class, and immigrant status. |
| Preferred Skills: |
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| Job Description: |
Reports to: Company Manager
Compensation: $17.63 – $21.78 per hour
THE ORGANIZATION
The Guthrie Theater engages exceptional theater artists in the exploration of both classic and contemporary plays connecting the community we serve to one another and to the world. Through its extraordinary artists, staff and facility, the Guthrie is committed to the people of Minnesota, and from its place, rooted deeply in the Twin Cities, influences the field as a leading 21st century arts organization.
Every year more than 500 people, both on stage and off, help ensure our success in creating and supporting the highest level of theater. As an organization, we are committed to our values of Artistic Excellence; Community; Diversity, Equity, Inclusion and Accessibility; and Fiscal Responsibility.
LAND ACKNOWLEDGMENT
The Guthrie Theater would like to acknowledge that we gather on the traditional land of the Dakota People and honor with gratitude the land itself and the people who have stewarded it throughout the generations, including the Ojibwe and other Indigenous nations.
THE POSITION
The General Management Assistant supports the General Manager and the Guthrie’s administrative and artistic operations by drafting, tracking, and implementing contracts and invoices for payment; providing information and answering questions for colleagues; and providing backup for key administrative functions. All employees are expected to center, model and champion the Guthrie’s core values of Artistic Excellence, Community, Diversity, Equity, Inclusion and Accessibility; and Fiscal Responsibility.
This position is part-time and non-exempt. Compensation for this position is $20.32 – $25.45 per hour. Hours are reflective of the dynamic schedule of the theater, but your typical schedule would be working 20-25 hours per week, daytime hours from Tuesday – Friday.
The Guthrie is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, People of Color, women, transgender and non-binary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
PRIMARY DUTIES AND RESPONSIBILITIES
1. Contracts
• Assist the General Manager in director/designer/actor and other creative team contracting, and track correspondence with agents regarding agreements.
• Accurately and quickly process contracts for season programming and timely payments.
• Assist in play title licensing and reconciliation.
• Assist in the processing and tracking of new play commissions and workshops.
• Maintain accurate records for all AEA, SDC and USA health, pension, and media payments.
• Assist in reporting to AEA, SDC and USA.
2. Rental inquiry Assistance
• Assist Events Production Manager with review of rental inquiries.
• Review appropriate calendars and space availability to accommodate inquiry requirements.
• Respond and provide details to inquiries in a timely manner.
• Create and maintain inquiry and response tracking system.
• Facilitate handoff of viable potential rentals to Events Production Manager with necessary details and documentation.
3. Administration
• Assist General Manager in reconciliation of all programming and events.
• Process a wide variety of invoices accurately and quickly.
• File and maintain departmental records as they relate to all contracting.
• Collaborate with or assist General Manager in coordinating rental and catering needs with the operations of the theaters.
• Collaborate with the Facilities team to coordinate the needs for special requests.
• Serve as backup to Senior Team Executive Assistants as needed.
• Complete special projects and provide backup to the General Manager.
THE LOCATION
The Guthrie Theater is located in the historic Mill District along the Mississippi River in Minneapolis, Minnesota. As the largest city in the state, Minneapolis offers a large variety of parks, lakes, great food, festivals, malls and more.
WHY SHOULD I APPLY?
Be a part of a leading non-profit organization that is committed to serving not only the local Twin Cities community but the industry as a whole. In addition to a competitive pay rate, the Guthrie offers top-notch employee perks.
A NOTE FROM HUMAN RESOURCES
Applicants must submit a resume to be considered for the position.
Apply online here: https://recruiting.ultipro.com/GUT1000/JobBoard/47c392e4-6d7f-1e47-226b-ee862ea48cfb/OpportunityDetail?opportunityId=0752a1e9-ea9f-4fda-a5ad-ce81e7768650
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