Job DescriptionExecutive Administrative Assistant 3
BCforward is currently seeking a highly motivated Executive Administrative Assistant 3 for an opportunity in Redmond, WA-Hybrid!
Position Title: Executive Administrative Assistant 3
Location: Redmond, WA-Hybrid
Anticipated Start Date: ASAP
Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.
Expected Duration: 01+ Month
Job Type: [FULL TIME [CONTRACT], [Hybrid]
Pay Range:[$35] - [$45]
Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Requirement:
1. Minimum 5 years' experience with calendar management.
2. Minimum 5 years experience with facilitation and planning events and meetings.
3. Minimum 5 years experience with Microsoft Office (PowerPoint, Outlook, Excel).
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
* Proactive calendar management for complex and changing calendars to ensure accurate scheduling across multiple time zones.
* Work in partnership with the leader to make decisions regarding schedule prioritization.
* Provide end-to-end travel planning including flights, visas, accommodations, ground transportation, meetings, and processing expense reports.
* Manage team discretionary budget and spending.
* Help drive the ROB (Rhythm of Business) with scheduling, team calendar items, and executing meetings.
* Manage and maintain team aliases to support efficient and appropriate internal communication.
* Coordinate planning and logistics for team events and offsites including booking space, meeting support, meals/catering, material preparation, etc.
* Use discretion with confidential team and business information.
* Partner with the team's Business Manager to effectively support the organization.
* Manage team office space on client campus in Redmond, WA, ensuring monitors and desks are working properly, maintaining cleanliness of the space, and restocking supplies.
* Provide backup coverage for team admins as needed.
Skills:
* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
* Ability to work independently and manage one's time.
* High attention to detail and care for accuracy.
* Ability to keep information organized and confidential.
* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
* Education/Experience:
* High school diploma or GED required.
* 5-7 years experience required.
* Experience working with executives highly preferred.
Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
Keywords:
#AdministrativeAssistant #Calendar #Travel #EventsPlanning #MicrosoftOffice
About BCforward:
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Of