Administrative Assistant I, Institute for Lasers Photonics and Biophotonics
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Posting Details
Position Information
Fiscal Year | 2023-2024 |
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Position Title | Administrative Assistant I, Institute for Lasers Photonics and Biophotonics |
Classification Title | Administrative Assistant I |
Department | Institute for Lasers Photonics and Biophotonics |
Posting Number | R230266 |
Posting Link | https://www.ubjobs.buffalo.edu/postings/46522 |
Employer | Research Foundation |
Position Type | RF Clerical/Technical |
Type | Full-Time |
Appointment Term | |
Salary Grade | N.6 |
Posting Detail Information
Position Summary | The Institute for Lasers Photonics and Biophotonics (ILPB) and its constituent units guide and support the University’s research enterprise as well as its economic development and entrepreneurial activities. The Administrative Assistant I provides administrative support to senior leadership in ILPB, with primary support provided to the Executive Director. The incumbent is responsible for maintaining the calendars of the Executive Director, making travel arrangements and reimbursements, providing support for meetings, and general administrative duties, as assigned. In addition, the position is responsible for editing documents and presentations, and managing special projects. This position will work closely with the ILPB’s executive officer, coordinating operations and providing back-up support as needed. Primary Duties and Responsibilities include, but are not limited to:
The Administrative Assistant I must be eager to learn, detail-oriented and comfortable handling multiple assignments for various staff members in a fast-paced environment. They must be flexible, have strong communication and interpersonal skills, and be comfortable working as part of a team. The ability to switch between projects and adapt to changing priorities is critical, since the incumbent will be working with multiple staff members on potentially competing projects and deadlines. The Administrative Assistant I will interact with faculty, business professionals and community leaders as well as their administrative professionals on a daily basis, requiring discretion and tact. Knowledge of business protocol is essential, while experience with university practices and policies also is beneficial. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. |
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Minimum Qualifications |
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Preferred Qualifications |
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Physical Demands | |
Salary Range | $22.50 per hour |
Additional Salary Information | The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. |
Work Hours | 40 hours per week Monday – Friday 9:00 a.m. – 5:00 p.m. |
Campus | North Campus |
Posting Alerts | |
Special Instructions Summary | |
Is a background check required for this posting? | No |
Background Check Notification |
Contact Information
Contact's Name | Timothy Cryan |
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Contact's Pronouns | |
Contact's Title | Executive Officer |
Contact's Email | tmcryan@buffalo.edu |
Contact's Phone | 716-645-4159 |
Posting Dates
Posted | 11/16/2023 |
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Deadline for applicants | Open Until Filled |
Date to be filled |
References
Number of references required | 3 |
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Reference Cutoff Date | |
Instructions to Applicant |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Please indicate your current employment affiliation with the University at Buffalo.
- Faculty
- Faculty Student Association (FSA)
- Research Foundation Employee
- State Classified
- State Professional
- UB Foundation
- TA/GA
- Student
- No Current Employment Affiliation
- *
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Documents Needed To Apply
Required Documents
- Cover Letter
- Resume