53 results for General Office Clerk in Woodlands, CA

Office Manager Job OverviewWe are seeking a highly organized, proactive, and detail-oriented Office Manager to support our executive team and ensure the smooth operation of our office. The primary responsibility of this role is to provide comprehensive administrative support to two Executive Vice Presidents (VPs), including scheduling, calendar management, and travel coordination. The Office Manager will also oversee general office operations and be prepared to travel with the team as required. This role requires excellent communication skills, the ability to multitask, and a professional demeanor in a fast-paced environment.Key Responsibilities<ul><li>Executive Support for VPs:</li><li>Manage and maintain the schedules of two Executive Vice Presidents, ensuring efficient use of their time.</li><li>Schedule and coordinate meetings, lunches, and other engagements for the VPs, including securing venues, catering, and necessary materials.</li><li>Act as the primary point of contact for internal and external stakeholders scheduling with the VPs.</li><li>Calendar and Travel Management:</li><li>Oversee and manage complex calendars, resolving scheduling conflicts and prioritizing commitments.</li><li>Arrange domestic and international travel for the VPs and the broader team, including booking flights, hotels, ground transportation, and creating detailed itineraries.</li><li>Ensure all travel arrangements align with company policies and the preferences of the VPs.</li><li>Be prepared to travel with the team as needed to provide on-site support during trips.</li><li>Office Management:</li><li>Oversee daily office operations, ensuring a productive and organized work environment.</li><li>Manage office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and functional.</li><li>Coordinate with building management for maintenance, repairs, and other facility-related needs.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution.</li><li>Assist with onboarding new employees, including setting up workstations and providing office orientation.</li><li>Additional Duties:</li><li>Support the planning and execution of team events, offsites, and other company activities.</li><li>Maintain confidentiality of sensitive information related to the VPs and the organization.</li><li>Perform ad-hoc administrative tasks as needed to support the team and ensure operational efficiency.</li></ul>

Administrative Assistant We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office.Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, and managing correspondence</li><li>Answer and direct phone calls, emails, and other inquiries</li><li>Schedule appointments and maintain calendars</li><li>Assist in preparing reports, documents, and presentations</li><li>Maintain office supplies and equipment, placing orders as needed</li><li>Provide support for special projects as assigned</li></ul>Qualifications:<ul><li>Proven administrative or assistant experience</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent time management and organizational skills</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and prioritize effectively</li><li>High school diploma or equivalent required; additional qualifications a plus</li><li>Experience at a tax firm preferred</li></ul>

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Medical Billing Specialist Job Summary: We are seeking a detail-oriented Medical Billing & Collections Specialist to join our client's team. This role is responsible for processing claims, communicating with patients, government agencies, and third-party payers to ensure accurate reimbursement. The specialist will work closely with internal departments to obtain charge information, coding updates, and appeal claims as necessary. This position requires a strong understanding of billing and collection processes and the ability to resolve unpaid claims efficiently. Key Responsibilities:<ul><li>Review, correct, and submit claims to payers accurately and in a timely manner.</li><li>Communicate with patients, insurance companies, and government agencies to gather and process necessary reimbursement information.</li><li>Identify and resolve unpaid accounts, initiate appropriate collection actions, and ensure follow-up for successful claim resolution.</li><li>Monitor past-due and denied claims, taking corrective actions as needed.</li><li>Calculate write-offs and process debit/credit adjustments in compliance with policies.</li><li>Maintain accurate records and ensure compliance with billing regulations.</li><li>Provide general office support and perform other related duties as assigned.</li></ul>

Medical Billing Specialist Job Summary:We are seeking a detail-oriented Medical Billing & Collections Specialist to join our client's team. This role is responsible for processing claims, communicating with patients, government agencies, and third-party payers to ensure accurate reimbursement. The specialist will work closely with internal departments to obtain charge information, coding updates, and appeal claims as necessary. This position requires a strong understanding of billing and collection processes and the ability to resolve unpaid claims efficiently. Key Responsibilities:<ul><li>Review, correct, and submit claims to payers accurately and in a timely manner.</li><li>Communicate with patients, insurance companies, and government agencies to gather and process necessary reimbursement information.</li><li>Identify and resolve unpaid accounts, initiate appropriate collection actions, and ensure follow-up for successful claim resolution.</li><li>Monitor past-due and denied claims, taking corrective actions as needed.</li><li>Calculate write-offs and process debit/credit adjustments in compliance with policies.</li><li>Maintain accurate records and ensure compliance with billing regulations.</li><li>Provide general office support and perform other related duties as assigned.</li></ul>

Customer Service Rep III We are offering a long term contract employment opportunity for a Customer Service Rep III in Sacramento, California. This role involves providing support to customers through service inquiries and problems, and taking appropriate corrective action to initiate repair return or field servicing. You will be working independently under limited supervision in a dynamic and fast-paced environment. Responsibilities • Handle customer inquiries, service problems and initiate corrective action as necessary • Establish and update company guidelines on servicing and repairs • Manage and maintain logs, records, and files on repairs • Escalate complex issues as required for resolution • Communicate with contacts typically on the same project to obtain or provide information • Apply a basic understanding of all aspects of the job and their practical application to complex problems • Use discretion within normal operating procedures to solve problems or improve effectiveness • Work towards achieving day-to-day objectives that consist of non-routine activities and have significant impact on work output.

Assistant Controller Amanda Warren is seeking an Assistant Controller to join a fantastic multi family property management company. The Assistant Controller will be responsible for overseeing the accounting department, maintaining financial records and performing customer service functions. The role will also involve regular interaction with other operational departments within the organization. Responsibilities: • Oversee the training and supervision of all accounting department personnel• Review and approve monthly financials prepared by general ledger accountants• Supervise, manage, and coach a group of general ledger accountants• Schedule external audits and assist property accountants with follow-ups• Serve as the main owner accounting contact to assure all client accounting needs are being met• Utilize knowledge and experience of all accounting functionality within Yardi Voyager 7.0, Entrata, and RealPage• Support and communicate with operational departments within the organization to meet owner accounting cut off and report deadlines• Enforce community rules and regulations consistently and fairly• Maintain a detail-oriented image and conduct when communicating with employees, residents, prospective residents, clients, vendors, and guests• Assist with special projects as directed by the supervisor• Meet all training requirements for the position.

AP Clerk We are seeking an organized Accounts Payable Clerk to join our team on a contract basis. This is a great opportunity for someone looking to develop their accounting career in a collaborative and supportive work environment. Job Responsibilities:<ul><li>Process invoices, verify accuracy, and match them with purchase orders.</li><li>Ensure timely and accurate entry of invoices into the accounting system.</li><li>Prepare and process check runs, wire transfers, and ACH payments.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Assist with month-end closing and accruals.</li><li>Maintain organized and up-to-date accounts payable records.</li><li>Communicate effectively with vendors and internal departments to address payment inquiries.</li><li>Ensure compliance with company policies and accounting procedures.</li></ul>

Accounts Receivable Clerk Robert Half Contracts Finance and Accounting division is seeking an Accounts Receivable Specialist to join a well-established and vastly growing oil and petroleum company in Sacramento! This Accounts Receivable Specialist would be working directly with the Credit Manager and playing an essential role within the company. Review credit applications to confirm they are complete and available to process.Run Credit reports for potential customers.Confirm all tax certs are completely correct. Filing and maintaining all certs.Setting up new customers in PDSMaintain credit folder files as well as scans into cloud.Setting customers up on OctaneTaking overflow inbound callsResearching payment discrepancyCross train and coverage of Specialist desk (This wouldn’t be right away)Closing accounts in system This is a full-time position that would be fully onsite. The ideal candidate would be self-motivated, detail oriented, and be eager to learn and grow within the company.

Accounts Payable Clerk Robert Half has an immediate opportunity for an Accounts Payable Clerk to join our Full Time Engagement Team here at Robert Half. Perform projects in a variety of industries as a full-time employee and enjoy fortune 500 benefits plus pay between projects!! To apply, please find Tawnia Kirshen on LinkedIn and share your resume there. Thank you! Primary responsibilities will include:· Handle the administrative and clerical needs of the AP/Finance Department· Provide customer service to internal business partners· Provide internal and external audit assistance as required· Open, sort, and distribute daily department mail· Sort, log, photocopy, and file invoices, checks, and other documents· Verify, log, and mail checks, including expediting special handling· Perform special projects as assigned

Part-Time - Accounts Payable (AP) Clerk Are you looking to jump-start your career in accounting? We have an exciting opportunity for a Part-Time - Accounts Payable (AP) Clerk to join our client in Discovery Bay ! This role is perfect for someone eager to gain hands-on experience in accounting and finance, and to grow their career in a supportive and dynamic environment. Key Responsibilities:<ul><li>Process invoices and expense reports accurately and efficiently.</li><li>Review and verify invoices and check requests.</li><li>Assist with month-end closing tasks and account reconciliations.</li><li>Maintain accurate and organized financial records.</li><li>Communicate with vendors and internal teams to resolve any discrepancies.</li><li>Assist with data entry and other administrative tasks as needed.</li></ul>

Accounts Payable Clerk Amanda Warren with Robert Half is looking to bring on board an Accounts Payable Clerk in Woodland, California. This role will involve handling various tasks related to accounts payable, account reconciliation, data entry, and invoice processing. The hired individual will play a crucial part in maintaining our financial records and ensuring our financial transactions are accurate and up-to-date. Responsibilities: • Manage the accounts payable function by processing vendor invoices and payments• Conduct account reconciliation to ensure accurate reporting and ledger maintenance• Regularly perform check runs to ensure timely payments• Code invoices accurately to enable effective record keeping and proper cost allocation• Perform data entry tasks related to accounts payable, ensuring all financial data is entered and maintained effectively• Process invoices efficiently, ensuring all invoices are recorded and paid in a timely manner• Utilize Microsoft Excel to maintain financial data and generate reports• Work with Oracle for various accounting functions and data management• Use QuickBooks to perform various accounting tasks, including invoicing and financial reporting• Handle tasks related to SAP, including data entry, invoice processing, and financial reporting.

Accounts Receivable Clerk We are offering a position for an Accounts Receivable Clerk to join our team in the Non-Profit sector located in Martinez, California. As an Accounts Receivable Clerk, you will be primarily involved in posting cash to customer accounts in the clients financial software and using Microsoft Excel for various functions. This role offers a short-term 3-4 month contract employment opportunity. Responsibilities:• Efficient management of customer service tasks and inquiries• Processing and maintaining accurate customer credit applications• Using Microsoft Excel for various functions related to accounts receivable• Monitoring customer accounts and taking appropriate actions when necessary• Posting systems and maintaining accurate customer credit records• Ensuring the accuracy and efficiency of cash applications.

File Clerk Robert Half is recruiting Court Runners for a long-term, part-time contract opportunity. Ideal candidates will have an associates or bachelor’s degree and an interest in the legal field. Those earning currently earning their degree are also encouraged to apply! This position will involve visiting local courts daily or multiple times a week and review court filings. Court Runners will collect legal documents based on requirements established through training on the key filings, rulings, and data. They will scan the documents into a database for client access. Court Runners will be interacting with key court personnel to ensure getting appropriate and speedy access to relevant documents. Project Details:• Hourly pay rate: $21/hour• Start Date: April 2025• Location: onsite in Yuba City, CA• Duration: 1+ year, with the possibility of extension• Work Hours: Monday – Friday, part-time varied hours/week during first shift business hours Requirements:• Associates Degree, Bachelor’s degree, paralegal certificate/degree (completed or in progress)• 2+ years of experience in a professional office environment• Experience with Outlook, Excel, and scanning documents• Strong communication skills to meet with court personnel For immediate consideration, please apply now!

Accounts Payable Clerk Lisa Cole with Robert Half is in search of a meticulous and efficient Accounts Payable Clerk to join our client based in Sacramento, California. In this role, you will be tasked with handling all aspects of accounts payable, including processing invoices, maintaining accurate records, and ensuring all financial transactions are carried out in a timely and accurate manner. If you are interested in this position, please reach out to Lisa Cole at Robert Half at 916-649-0832. Responsibilities: • Accurately input all accounts payable details into the accounting system, including vendor invoices, client advances, and employee expense reimbursements.• Distribute the Daily Receipts to pertinent team members, such as Partners, Firm Administrator, Controller, and Accounts Receivable Clerk.• Prepare checks for daily check requests, ensuring all documentation and authorization requirements are met.• Ensure all Not-To-Exceed checks are prepared in accordance with documentation and authorization requirements.• Carry out account reconciliations and maintain accurate records of all financial transactions.• Utilize Accounts Payable (AP) and coding invoices skills to ensure all financial data is accurately recorded and maintained.• Conduct regular check runs to ensure all payments are made in a timely manner.• Perform data entry tasks related to financial transactions and maintain accurate records of all data entered.

Accounting Clerk Amanda Warren is offering an exciting opportunity for an Accounting Clerk in Sacramento, California. The role involves managing invoicing, accounts payable, and vendor communications in a dynamic environment. Responsibilities • Manage and process student tuition invoices and tuition assistance, ensuring accuracy and timeliness.• Handle incoming payments and update parent accounts as necessary.• Respond to parent inquiries and provide regular reports to the management team.• Prepare necessary documents for the collection agency when required.• Oversee accounts payable by processing invoices and ensuring prompt, accurate vendor payments.• Adhere to internal controls, approval processes, and accounts payable procedures for compliance.• Allocate expenses to appropriate accounts and cost centers by analyzing invoice and expense reports.• Prepare accounts payable checks and ACH batches for processing.• Engage with vendors to resolve any payment or invoice discrepancies.• Monitor accounts payable aging report and address outstanding invoices promptly.• Prepare and process electronic payments and checks for signature.• Reconcile bank statements and manage petty cash effectively.• Prepare 1099 forms as part of the role.• Deposit checks following cash receipt policies.• Provide additional support for accounting and finance functions as needed.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the construction/contractor industry. Based in Brentwood, California, this role involves a range of responsibilities from processing and reconciling accounts payable to handling inventory and performing other administrative tasks as required. Responsibilities:• Efficiently process and code credit applications from customers• Handle account reconciliations and ensure the accurate maintenance of customer credit records• Carry out check runs and invoice processing in accordance with company policies• Utilize Microsoft Excel for sales tax calculations and to provide budgetary support• Oversee the receipt of inventory and supplies, ensuring accuracy of deliverables and proper storage• Audit purchase orders for accuracy, labeling items, and notifying the recipient as necessary• Perform a range of flexible duties as required, which could include tasks such as kitchen stocking• Adhere to all company procedures and policies, including those related to safety and data entry.

Data Entry Clerk Job Summary:We are seeking a detail-oriented Data Entry Clerk to assist with a short-term project. The role involves accurately inputting, updating, and maintaining legal data and documents into our database system. This position requires efficiency, confidentiality, and a strong focus on accuracy to support our legal team during this temporary assignment.Key Responsibilities: <ul><li>Enter and update client information, case details, and legal documents into the firm's database. </li><li>Review and verify data for accuracy and completeness. </li><li>Organize and digitize physical documents as needed. </li><li>Maintain confidentiality of sensitive legal information. </li><li>Assist with basic administrative tasks related to the project as directed.</li></ul>Qualifications: <ul><li>Proven experience in data entry or a similar role (prior law firm experience a plus). </li><li>Excellent typing speed and accuracy</li><li>Familiarity with database software (e.g., MS Excel, legal management systems). </li><li>Strong attention to detail and organizational skills. </li><li>Ability to handle confidential information with discretion. </li><li>High school diploma or equivalent; additional clerical training preferred.</li></ul>

Accounting Clerk We’re looking for a detail-oriented Accounting Clerk to manage financial records across diverse industries. If you have experience with at least two accounting ERP systems and intermediate Excel skills, this could be the perfect opportunity for you! To apply- please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Key Responsibilities:<ul><li>Process accounts payable and receivable, ensuring accurate payments and collections.</li><li>Enter and verify invoices, receipts, and payment requests in the accounting system.</li><li>Investigate and resolve financial discrepancies.</li><li>Maintain organized and up-to-date financial records.</li><li>Communicate with vendors, clients, and internal teams on financial matters.</li><li>Provide support to the accounting team and management as needed.</li></ul>

Accounts Receivable Clerk Emily Krous with Robert Half is working with a client who is offering an exciting opportunity for an Accounts Receivable Clerk in Rancho Cordova, California. In this role, you will be responsible for managing customer accounts, processing payments, and collaborating with the team to ensure accurate billing processes. Responsibilities• Efficiently process credit applications from customers• Collaborate with project managers and other team members to maintain accurate documentation of project-related costs • Verify incoming payments and promptly address any discrepancies or issues • Maintain comprehensive records of all transactions, ensuring contractual obligations are met • Generate insightful billing reports to assist in financial decision making • Liaise with clients and contractors on all billing-related matters to ensure seamless communication and high client satisfaction • Manage and maintain all construction project billing processes, including the preparation and submission of invoices and related documents • Utilize software tools such as Microsoft Excel and QuickBooks to track and analyze financial data • Oversee cash collections and applications to ensure timely and accurate processing.

Accounts Payable Clerk Shantel Poole with Robert Half is on the hunt for a meticulous Accounts Payable Clerk to become a part of her client's team. In this role, you will be entrusted with the task of handling customer applications, managing precise customer records, and addressing customer inquiries. You will also be tasked with overseeing customer accounts and taking relevant action when needed. Responsibilities:• Accurately and efficiently handle the processing of customer credit applications.• Ensure the maintenance of precise customer credit records.• Regularly monitor customer accounts and take necessary action based on the account status.• Take charge of the account reconciliation process to ensure all financial records are accurate.• Manage the accounts payable function, ensuring all financial transactions are properly recorded.• Organize and carry out check runs to ensure timely payment of invoices.• Take responsibility for coding invoices to ensure they are accurately classified in the financial system.• Handle data entry tasks related to the accounts payable function.• Be involved in the processing of invoices to ensure they are paid in a timely manner.• Utilize Microsoft Excel and QuickBooks for financial management and reporting purposes. If you are interested in this role, please reach out to Shantel Poole via LinkedIn or at 916-649-0832

Accounts Payable Clerk We are seeking a Part-Time Accounts Payable Clerk to support our finance team on a contract basis. This role is ideal for a detail-oriented professional looking for flexible hours while ensuring accurate invoice processing and vendor payments. Key Responsibilities:<ul><li>Process invoices, verify accuracy, and ensure timely payments.</li><li>Maintain and reconcile accounts payable records.</li><li>Assist with vendor communications and resolve discrepancies.</li><li>Support month-end closing by preparing reports and reconciling accounts.</li><li>Ensure compliance with company policies and accounting standards.</li></ul>

Accounting Clerk Robert Half Contracts Finance & Accounting is seeking a strong Accounting Clerk who has worked in construction before to join a great construction team in Sacramento! This Accounting Clerk would be joining a fast-growing team and handling tasks ranging from: AP Administrator to liaise with vendors, process AP invoices, matching to PO’s, process weekly (and ad-hoc) check runs, process credit card transactions, and reconcile these accounts to the GL.A plus would also be to have experience in Contract Admin and/or Payroll to help with all billing, cash collection, and updates the Compliance portals that many of our customers and assist with certified payroll. The ideal candidate would have 2-3 years of accounting experience, construction experience and would be able to work in a fast-paced environment. SAGE software is also a huge plus! If you feel this is the job for you, apply today!

Order Entry Clerk We are offering a contract to permanent employment opportunity for an Order Entry Clerk in Petaluma, California. As an Order Entry Clerk, you will be integral to our team, ensuring accurate and efficient processing of customer orders and maintaining detailed records. This role is situated within our dynamic and fast-paced environment where your skills in Accounting Software Systems, CRM, ERP Solutions, and Inside Sales will be utilized. Responsibilities: • Accurately and efficiently process customer credit applications to ensure smooth operations. • Ensure the integrity of customer credit records through diligent maintenance and updating. • Handle customer inquiries promptly and professionally, providing detailed and accurate responses. • Monitor customer accounts regularly and take appropriate action when necessary. • Prepare and print pick tickets, ensuring all necessary details for efficient order fulfillment are included. • Invoice Pick Tickets and print slips for in-house orders to facilitate accurate documentation. • Process Credits, rebills, and RMAs with precision and timeliness, ensuring smooth workflow. • Complete change orders, maintaining the integrity of data throughout the process. • Locate and correct data entry errors with meticulous attention to detail. • Select materials needed for work assignments, ensuring smooth workflow and efficient operations. • Maintain confidentiality of sensitive information at all times. • Contribute to overall team success by performing other related duties as assigned.

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