SUMMARY DESCRIPTION:
Under general supervision, receives, secures, safeguards, preserves, and disposes of property and evidence items in the Police Department; ensures the safe and careful handling of evidence; maintains and updates records detailing the location or disposition of all evidence; and releases and disposes of evidence and property in compliance with applicable laws, codes, and regulations.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Receive and properly store, secure, preserve, safeguard, and prepare property and evidence items recovered by or submitted to the Police Department.

Ensure that each piece of property and evidence is tagged with the appropriate case number.

Maintain and update accurate records and logs of all property and evidence acquired; record location of property and evidence and date of disposition.

Coordinate the transferring of evidence and property to other facilities or preparation of property and evidence for auctioning; transport evidence to laboratories for examinations or to courtroom for legal proceedings.

Assist Detectives in researching cases to determine ownership of property in order to return property to its rightful owner; dispose of property if no owner is identified including to convert property to City use, auction property, or destroy property; prepare evidence dispositions for proper signature.

Coordinate the destruction and disposal of obsolete and unclaimed property and evidence as authorized; release evidence and property to known owners or other law enforcement staff; ensure compliance with applicable laws, regulations, and standard operating procedures.

Respond to requests from law enforcement personnel, outside law enforcement agencies, and the general public regarding the location and recovery of property and evidence; explain policies and procedures governing the release of evidence.

Testify in court on behalf of the City regarding acquired evidence as necessary.

Perform related duties as required.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Basic operational characteristics, services, and activities of a property and evidence program.
Methods, procedures, principles, practices, and terminology used in property and evidence handling, recording, preservation, storage, and release.
Court procedures regarding the handling and storage of evidence.
Legal guidelines pertaining to the maintenance and control of evidence.
Records management and inventory techniques.
Warehousing and storekeeping principles and practices.
Principles and procedures of record keeping.
Office procedures, methods, and equipment including computers and applicable software applications.
Occupational hazards and standard safety practices.
Pertinent federal, state, and local laws, codes, and regulations including those relating to the safekeeping and disposition of property and evidence.

Ability to:
Perform a variety of technical and specialized clerical duties with speed, accuracy, and efficiency.
Receive, process, store, document, release, and dispose of evidence and property.
Maintain accurate records of property and evidence acquired.
Effectively account for police property and evidence; organize and maintain control systems.
Maintain a current knowledge of evidence and property storage and release procedures.
Apply, explain, and ensure adherence to pertinent laws, rules, regulations, protocols, policies, and procedures related to acquisition, storage, and release of property and evidence.
Understand the criminal and civil judicial systems.
Prepare clear and concise reports.
Operate modern office equipment including computers and applicable software.
Plan and organize work to meet changing priorities and deadlines.
Respond to requests and inquiries from the general public.
Work independently in the absence of supervision.
Work in a team based environment to achieve common goals.
Coordinate multiple projects and complex tasks simultaneously.
Meet the physical requirements to safely and effectively perform the assigned duties.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by specialized training related to area of assignment.

Experience:
Two years of inventory control or storekeeping experience. Some directly applicable experience in evidence processing is desirable.

License or Certificate:
Possession of an appropriate, valid driver's license.
Possession of, or ability to obtain, valid NCIC certification for inquiry.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in an office and storage room setting with some travel to transport evidence to laboratories and court; work in confined spaces; work at heights on ladders; exposure to hazards including bio-hazards such as body fluids, dust, chemicals, ammunition, fireworks, flammables, narcotics, and guns.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and storeroom setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally climb and balance; to lift, carry, push, and/or pull light to moderate amounts of weight; to verbally communicate to exchange information; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to operate a vehicle to travel to various locations.

Local 39 Non-Supervisory
G21
Last Update: 08/2019
JD 11/2018