Document Controller (CAD Experienced)

Toledo, OH

Full Time

Mid Level

Job Summary:

The Document Controller will be an integral part of Nexus Engineering Group, positioned directly within the refinery environment to support the document control team. The role's primary purpose is to manage and ensure the integrity of engineering documents, using CAD systems, throughout the project lifecycle. The Document Controller will facilitate efficient document handling and control to meet the requirements of various stakeholders, including engineering, construction, and operations teams within the refinery.

Accountabilities:

Maintaining and enforcing the document management system's processes and procedures to ensure information accuracy and security.
Keeping a thorough audit trail of all engineering documents and drawings.
Ensuring all CAD drawings and documents are up to date and correctly stored in line with company and refinery standards.
Collaborating with different departments to confirm that all technical documents such as drawings, reports, and specifications are collected, distributed, and stored.
Providing full document control support to the project teams, ensuring prompt distribution of documents to internal and external stakeholders.

Responsibilities:

Oversee the daily management of documents using CAD and document management systems to register documents, maintain databases, and produce logs/reports.
Process incoming and outgoing documents including revision control, distribution, and ensuring approval/sign-offs.
Liaise with engineers, contractors, and operations staff to ensure documents are kept current and are comprehensively archived and easily retrievable.
Train and support team members in document control procedures and CAD system use.
Implement and monitor compliance with Nexus Engineering Group's documentation and CAD standards.
Perform quality check on all documents and drawings to ensure they meet the technical and regulatory standards.
Prepare document status reports and metrics for management.
Ensure confidentiality and secure storage of proprietary and sensitive information.

Qualifications:

A minimum of 3 years' experience in document control, preferably within an engineering, refinery, or similar industrial environment.
Proficiency in CAD software and understanding of engineering drawing principles.
Strong knowledge of document control practices and standards.
Excellent organizational skills with the ability to handle multiple tasks in a fast-paced environment.
Demonstrated ability to work independently as well as part of a team.
High level of attention to detail and commitment to accuracy.
Strong communication and interpersonal skills to liaise with various levels of the organization.
Proficient in MS Office and familiar with document management systems.
Relevant certification in document control and/or CAD is highly desirable.

The successful candidate will be someone who thrives in a dynamic, collaborative environment and is passionate about contributing to the success of the Nexus Engineering Group and its refinery clients through excellent document management and control practices.

About Nexus

Nexus Engineering Group is a full-service, independent engineering firm focused on supporting clients’ specific project goals from concept to startup. With more than a dozen years of proven engineering and design successes, Nexus is the preferred engineering firm of choice when seeking integrity and expertise.

Nexus performs best when faced with complex and demanding projects in the refining, petroleum midstream, chemical, and manufacturing industries. Our teams have the talent and moxie to tackle all sizes of projects for local and international clients seeking to design, build, and construct highly technical and functional facilities. With more than 200 professionals that you’ll genuinely like working with, Nexus is more than just your typical engineering firm. Clients come to us for our expertise, creativity, passion, and relentless focus on their goals.

Apply for this position

Required*

Apply with

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

Who referred you to this position? Enter their first and last name here.

Do you have a valid driver's license?

Are you willing to relocate?

What's your citizenship / employment eligibility?*

What's your highest level of education completed?*

College or University

GPA

LinkedIn Profile URL:

What languages do you speak fluently?

Desired salary

Earliest start date?

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!

150

References: Please enter names and contact information:

Are you authorized to work in the United States?*

What is your employment eligibility in the US?*

If hired, can you present evidence of your identity and legal right to live and work in the USA?*

Are you able to perform the essential job functions of this position for which you are applying with or without reasonable accommodation?

Note: We comply with the Americans with Disabilities Act and consider reasonable accommodation that may be necessary for qualified applicants/employees to perform essential job functions.*

Do you have relatives working for Nexus Engineering Group?*

If yes, please provide the name(s) and relationship. If no, please put N/A.*

Are you willing and able to work offsite or at various locations outside of and in addition to Nexus Engineering Group's main office locations?*

Applicant Authorization

I understand that if I am selected for hire, it will be necessary for me to undergo a background check in order to be considered for employment with Nexus Engineering Group.*

Applicant Authorization

I hereby authorize Nexus Engineering Group to thoroughly investigate my references, work record, education, and other matters related to my suitability for employment and, further, authorize the prior employers and references I have listed to disclose to Nexus Engineering Group any and all letters, reports, and other information related to my work records, without giving me prior notice of such disclosure. In addition, I hereby release Nexus Engineering Group, my former employers, and all other persons, corporations, partnerships, and associations from any and all claims, demands, or liabilities arising out of or in any way related to such investigation or disclosure.*

Applicant Statement:

In the event of my employment with Nexus Engineering Group, I understand that I am required to comply with all rules and regulations of Nexus Engineering Group.

If hired, I understand and agree that my employment with Nexus Engineering Group is at-will, and that neither I, nor Nexus Engineering Group is required to continue the employment relationship for any specific term. I further understand that Nexus Engineering Group or I may terminate the employment relationship at any time, with or without cause, and with or without notice. I understand that the at-will status of my employment cannot be amended, modified, or altered in any way by any oral modifications.*

Applicant Statement:

I understand that the safety of employees, contractors, interns, staff, and clients is extremely important to Nexus Engineering Group and that Nexus Engineering Group is committed to ensuring a safe working environment. I understand that I, and every employee or otherwise, have a responsibility to prevent accidents and injuries by observing all safety procedures and guidelines and following the directions of my site supervisor or manager. I understand and agree to comply with federal, state, and local regulations related to on-the-job safety and health.

I hereby certify that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. I understand that any omission or misstatement of material fact on this application or on any document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.

I understand that if I am selected for hire with Nexus Engineering Group, it will be necessary for me to provide satisfactory evidence of my identity and legal authority to work in the United States, and that federal immigration laws require me to complete an I-9 Form in this regard.

I understand that if any term, provision, or portion of this Agreement is declared void or unenforceable, it shall be severed and the remainder of this Agreement shall be enforceable.*

Highest level of education attained*

Are you willing to relocate?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application