5 results for Executive Assistant in Santa Barbara, CA

Administrative Assistant We are offering a contract to permanent employment opportunity for an Administrative Assistant in Goleta, California, 93117, United States. In this role, you will be responsible for handling various administrative duties, including managing inbound calls, customer service, data entry, and email correspondence in a retail setting. Responsibilities: • Proactively manage inbound calls, providing excellent customer service and ensuring all queries are addressed promptly.• Ensure accurate and efficient data entry, maintaining meticulous records for reference and tracking.• Handle email correspondence professionally, responding to queries and forwarding information as necessary.• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit, and manage documents, spreadsheets, presentations, and emails.• Schedule appointments, ensuring efficient time management and coordination.• Undertake filing, scanning, and printing tasks, maintaining an organized and efficient workspace.• Utilize downtime effectively, identifying and undertaking tasks that contribute to the productivity of the team.• Monitor and manage customer accounts, taking appropriate action where necessary.

Administrative Assistant We are in the search for an administrative assistant to join our property management team located in Santa Barbara, California. As an administrative assistant, your main role will be attending to customer needs, processing applications, and managing customer accounts. This offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Address tenant questions related to available units, leasing processes, general office inquiries, move-out guidelines, and resident ledger concerns.</li><li>Provide prompt and effective assistance to walk-in customers seeking help or raising concerns.</li><li>Confirm rental history and employment details as part of the rental application evaluation process.</li><li>Notify rental applicants about their application status, whether approved or denied.</li><li>Draft rental agreements and prepare any required addendums.</li><li>Coordinate lease signings and facilitate smooth resident move-ins.</li><li>Manage and oversee lease transfers, assignments, and subleasing arrangements.</li><li>Administer parking rentals and agreements.</li><li>Make post-move-in follow-up calls to new residents to ensure satisfaction.</li><li>Participate actively in team meetings held on a weekly basis.</li><li>Maintain a tidy, professional workspace and welcoming lobby area.</li><li>Interpret and apply company policies appropriately across various scenarios.</li><li>Work collaboratively and efficiently within a team environment.</li></ul>

Administrative Assistant We are looking for a meticulous Administrative Assistant to provide essential support to our team in Santa Barbara, California. In this Contract-to-Permanent position, you will play a key role in ensuring the smooth operation of daily administrative activities. This is an excellent opportunity for someone who thrives in a dynamic office environment and is eager to contribute to a collaborative team. Responsibilities:• Manage and organize schedules, ensuring all appointments and deadlines are accurately maintained.• Prepare and handle correspondence, reports, and other documentation with a high level of accuracy.• Serve as the primary point of contact for internal and external communications, ensuring timely and precise responses.• Maintain and update records, files, and databases to ensure information is current and accessible.• Monitor office supplies and place orders as needed to maintain a well-stocked and functional workspace.• Support team members with various administrative tasks to ensure operational efficiency.• Handle sensitive information with discretion, maintaining confidentiality at all times.• Identify opportunities to improve administrative processes and implement solutions to enhance productivity.

Administrative Assistant We are looking for an experienced Administrative Assistant to join our team in Westlake Village, California. This Contract position is ideal for a highly organized individual who thrives in a collaborative environment and enjoys providing excellent support in both administrative and customer service roles. The role includes opportunities to work with design tools and contribute to branding efforts, making it a dynamic and engaging position. Responsibilities: • Respond promptly to customer inquiries via phone and email, ensuring a high level of satisfaction and professionalism. • Identify and implement opportunities for improving operational processes to enhance team efficiency. • Collaborate with various internal departments to address client needs and deliver proactive solutions. • Create and refine print-ready materials and digital designs using Adobe Illustrator and Canva. • Maintain consistency in branding across all design assets and marketing materials. • Oversee print production tasks, including file preparation, formatting, and vendor coordination. • Stay updated on design trends and software innovations to improve visual quality and workflow. • Perform general administrative tasks, such as scheduling appointments, data entry, and email correspondence. • Support inbound and outbound communication efforts, ensuring timely and accurate information exchange. • Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to complete daily tasks efficiently.

Legal Secretary Supervisor Case Administrator – Legal Mediation Office Location: 100% REMOTE Robert Half is currently seeking a highly skilled and experienced Case Administrator to join a dynamic and fast-paced law mediation office known for its commitment to excellence and exceptional client service.Key Responsibilities:<ul><li>Mediation Support: Leverage extensive knowledge of the mediation process, backed by 10+ years of experience in a legal environment supporting a mediator or senior partner.</li><li>Complex Scheduling: Manage and coordinate intricate calendars and appointment schedules with precision and efficiency, ensuring seamless mediation session logistics.</li><li>Client Relations: Deliver white-glove service through professional, courteous client interaction—especially via phone—with a focus on responsiveness and discretion.</li><li>Administrative Excellence: Prepare and maintain accurate legal documents, manage e-filing processes, track billable time, and compile comprehensive mediation notebooks.</li><li>Organizational Oversight: Ensure meticulous organization of case files, schedules, and documentation to support smooth and effective operations.</li><li>Team Leadership: Train and mentor new administrative staff, providing consistent support and coverage during absences to maintain operational continuity.</li><li>Professional Presentation: Represent the firm with the utmost professionalism, demonstrating polished communication and a calm, confident demeanor in all interactions.</li></ul>