The Department: The Caroline County Detention Center ensures the safety of the public by
detaining pre-trial and adjudicated inmates in a safe, secure, and humane environment. It is a 125-
bed facility situated on the Choptank River, and located in the Denton Historic District. In addition
to traditional incarceration, the Detention Center operates a strong community corrections program
which includes community service, home detention, work release, and partnerships with allied
County and State agencies.

About the Position: The Executive Office Manager position blends executive-level administrative
support, supervisory oversight, audit compliance, and special duties. An employee holding this
position is the primary point of contact for the Administration and Command Team of the Caroline
County Detention Center, and for the NCIC/CJIS terminals and training center. The position
serves as an air traffic controller for the command staff of the Detention Center, providing
schedule coordination, document preparation, report writing, and financial record management.
Additionally, this position oversees the Records-Clerk Officer, and directly interacts with the
Circuit Court, District Court, and other judicial entities.
The Executive Office Manager works under the routine supervision of the Warden, however, an
employee in this position works with a modest degree of supervision and exercises a high level of
independent judgment. The employee sets daily assignments, deadlines, plans, and performs work
autonomously, deferring to the Warden when matters are unclear or require management-level
guidance. Work in this class is characterized by a variety of assignments requiring knowledge of
the overall organization of Caroline Countys criminal justice system, inmate matters under the
Wardens jurisdiction, and the FBI requirements for NCIC/CJIS.

Duties:
Provides clerical support to one or more officials, administrators, or administrative staff.
Types, correspondence, reports and other documents on a personal computer.

Interprets administrative decisions and policies to staff and transmits instructions with the
authority of the administrative staff.
Acts as an intermediary for the supervisor maintaining frequent contacts with public and
private executives, professional staff and other officials.
Relieves the supervisor of operational details by assembling, compiling and summarizing
data into a concise form and preparing reports.
Drafts routine and complex correspondence.
Receives telephone calls and visitors and arranges for appointments and interviews.
Provides information to callers in regard to laws, rules, regulations, operations and
procedures governing the agency's operations.
Obtains material from a variety of sources to be used for articles, reports and speeches.
Maintains important and confidential records, schedules, expense accounts and office
supplies.
Reads reports and summarizes information to facilitate the supervisor's review.
Composes and proofreads outgoing correspondence and reviews records for
completeness and accuracy.
Prepares and maintains statistical and numerical reports and records.
Develops special forms and summaries using a variety of records in order to secure
complete and accurate information.
Develops, revises and implements office procedures.
May use word processing, database, spreadsheet or desktop publishing computer software
applications in order to prepare reports, charts, graphs or other documents.

Required Knowledge and Skills:
Knowledge of Maryland public records law, and of state statutes, laws and ordinances.
Knowledge of Maryland Corrections laws, standards, and procedures.
Ability to supervise clerical staff along with daily work assignments and duties.
Ability to complete accurate work under stress.
Ability to acquire information from the judicial system rapidly and accurately.

Preferred Experience and Education:

High school or GED required and a minimum of five years general administrative experience with
at least three years of experience in law enforcement, corrections, or the courts.

Or

Any combination of education, training and experience which provides the required knowledge,
skills and abilities to perform the listed examples of work.

Annual Salary: $51,856 to $69,338 May vary based upon experience
Deadline to Apply: April 26, 2024
Upon an employment offer, applicants must submit to a substance abuse test and complete
criminal background check. EOE

How to Apply: Apply online at https://www.carolinemd.org/671/9167/Caroline-County-Online-
Job-Application OR Submit a resume and completed county application to: Caroline County
Office of Human Resources, 602 Crystal Ave. Denton, Maryland 21629. Call 410.479.4105 to
receive an application by fax or email. Applications can also be downloaded by
http://www.carolinemd.org/DocumentCenter/View/1801. Save and complete application and
email to: hrposting@carolinemd.org