Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo

The agency in which the vacancy exists.AgencyEmpire State Development, NYS

The job title for the vacancy.TitleProject Associate, Capital Access, SSBCI

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitNone listed

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $55000 to $68000 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5:30 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County New York

The street address where the vacancy is located. Street Address 655 Third Avenue

The city where the vacancy is located. City New York

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code10017

The duties that the incumbent of the vacancy will be expected to perform. Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:
Work directly with the SVP to support all aspects of his daily work routine. Assist in the implementation and administration of new and existing programs relating to the Capital Access Team, such as preparation and organization of important strategic/project materials and plans; support of internal and external meetings to ensure they run efficiently and preparation of materials for these meetings; assistance with project management; online research; payment processing; program reporting, and other duties as assigned.

WORK PERFORMED:

For the Senior Vice President (SVP):
• Work directly with the SVP to support all aspects of his daily work routine.
• Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements (including process reimbursements).
• Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.
For the Capital Access Team:
• Support access to capital programs and other small business programs, including securing internal approval of program loans and grants, ensuring participating lenders adhere to all aspects of written agreements, tracking and reporting on program activity, and providing support to program participants, as needed.
• General support of a portfolio of 80-100 active grants and some loans, including review of applications, management of approval and funding process, preparation of Grant Disbursement Agreements, compiling and reviewing information, and preparing directors approval documents and contracts.
• Coordinate with internal contacts (Origination, Finance, Design & Construction, Contractor and Supplier Diversity, Legal) in preparation of board of directors’ approval materials, contracts, project status reports, and other documents appropriate for the review/management of projects.
• Review requests for disbursement, perform desk audits, and manage grant disbursements, including coordination with internal contacts and grantees.
• Attend meetings, as needed, with lenders, small businesses and other relevant players.
• Create and maintain project tracking database and other tracking systems.
• Assume a variety of Department-wide responsibilities as assigned, such as conducting research, ensuring compliance with funding requirements, and managing data.
• Assists in the development of program criteria, operating procedures, reporting mechanisms, and other procedures to insure the efficient and productive operation of programs.
• Prepare reports, spreadsheets and analysis of data collected regarding program information.
• Assist in preparing annual reports as prescribed by statute and regulation.
• Assist with the vendor payment process and coordinating with teams, such as Accounts Payable, Contract Administration and Treasury.
• Learn the basic information on a portfolio of programs under the Department and be ready to speak about them on calls, outreach, and public events.
• Other tasks as assigned when they arise.

The minimum qualifications required for this vacancy. Minimum Qualifications Education Level required: Bachelor’s degree in business, public administration, accounting, or another business-related field or an Associate’s degree with 7 years, direct relevant experience may substitute.

Relevant experience required: Familiarity with small business issues, interest in entrepreneurship, knowledge of community development financial institutions, or community development, and/or nonprofit management or government programs and policies.

Knowledge required: Excellent written and verbal communication skills, strong organization, problem solving, time management, and analytical skills. Ability to efficiently manage multiple projects/tasks simultaneously, take initiative, and works independently. Familiarity with business, not-for-profit, and governmental agencies, and general knowledge.

Additional comments regarding the vacancy. Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Jane Martinez – HR Trainer/Talent Acquisition Specialist

The telephone number to use for questions about this vacancy. Telephone N/A

The fax to use for this vacancy. Fax N/A

Email address for emailing applications, or to ask questions about this vacancy. Email Address resumes@esd.ny.gov

Address

The street address of the contact for this vacancy. Street 655 Third Avenue

The city for the contact for this vacancy. City New York

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 10017

Instructions for potential applicants.Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY