8 results for Executive Assistant in Coral Gables, FL

Executive Assistant Robert Half is partnering with a prestigious company located in Miami, seeking a highly skilled and professional Executive Assistant to support their executive team. This is a fantastic opportunity for a proactive individual with exceptional organizational skills and a strong background in executive-level assistance. Candidates must be bilingual in English and Spanish to effectively communicate with a diverse team and client base. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports in both English and Spanish.</li><li>Act as a liaison between executives, clients, and other stakeholders, ensuring seamless communication.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Coordinate and schedule meetings, conferences, and events, ensuring all logistics are in place.</li><li>Manage email communications for executives, prioritizing and responding as appropriate.</li><li>Organize and maintain files, records, and office systems to ensure efficiency.</li><li>Assist in preparing executive-level documents and presentations for meetings and board discussions.</li><li>Perform general office tasks as needed to support the overall team.</li></ul>

Administrative Assistant We are offering a contract to hire employment opportunity for a Jr. Administrative/Personal Assistant in the computer software industry. The role will be based in Fort Lauderdale, Florida, and requires a valid driver's license and car. This role involves a range of administrative duties, including task-oriented and managerial responsibilities, within a fast-paced work environment. We are looking for at least 1-2 years of recent administrative or personal assistance experience on your resume. Responsibilities:• Perform administrative duties as assigned by the Senior Executive Administrator and Chief Administrative Officer.• Manage complex and highly confidential information with strict professionalism.• Display a high degree of personal organization and self-management, adjusting quickly to changes in task demands.• Maintain a friendly and professional demeanor while interacting with staff.• Handle tasks related to both work and personal matters.• Conduct local tasks as required, hence must be located within the Greater Ft. Lauderdale area.• Utilize skills such as answering inbound calls, providing customer service, data entry, email correspondence, scheduling appointments, and booking travel arrangements.• Complete expense reports accurately and efficiently.• Utilize Microsoft Office applications including Excel, Outlook, PowerPoint, and Word effectively.

Administrative Assistant Our client, a dynamic and growing company located by the beach, is looking for a highly organized and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to work in a relaxed, yet professional environment while contributing to the smooth running of the office. Job Description: As an Administrative Assistant, you will support day-to-day operations by managing schedules, organizing meetings, and performing administrative tasks as needed. This role is perfect for someone who thrives in a fast-paced environment and enjoys working in a collaborative team setting. Key Responsibilities:<ul><li>Provide administrative support to executives and team members.</li><li>Answer phones, take messages, and direct calls to appropriate parties.</li><li>Maintain calendars, schedule appointments, and coordinate meetings.</li><li>Prepare correspondence, reports, and presentations.</li><li>Organize office supplies and maintain an orderly workspace.</li><li>Handle travel arrangements and itineraries for staff as required.</li><li>Manage incoming and outgoing mail and packages.</li><li>Assist with other office tasks as needed.</li></ul>

Administrative Assistant Robert Half is partnering with a well-established company in Miami. This is a fantastic opportunity to join a professional team in an exciting and fast-paced environment. Our client is seeking a highly organized and proactive Administrative Assistant to provide support in a variety of office functions. The role requires strong communication skills and a bilingual candidate (English and Spanish) to support the diverse client base. Key Responsibilities:<ul><li>Manage office operations, including answering phones, responding to emails, and handling in-person inquiries.</li><li>Schedule and coordinate appointments, meetings, and travel arrangements for team members.</li><li>Prepare and edit correspondence, reports, and presentations in both English and Spanish.</li><li>Assist with the management of files, records, and documentation, ensuring proper organization.</li><li>Handle confidential and sensitive information with the highest degree of professionalism.</li><li>Support the team with project management, ensuring tasks are completed in a timely manner.</li><li>Coordinate and manage office supplies and equipment, maintaining an efficient and organized work environment.</li><li>Provide general administrative support to other departments as needed.</li></ul>

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will be responsible for performing various administrative tasks, including scheduling, correspondence, document preparation, and supporting the overall efficiency of our office operations. This is an excellent opportunity for someone with strong organizational skills and a desire to contribute to the smooth running of an office environment. Key Responsibilities:<ul><li>Perform general office duties such as filing, answering phones, and handling correspondence</li><li>Schedule appointments, meetings, and conference calls</li><li>Prepare and proofread documents, reports, and presentations</li><li>Maintain office supplies and ensure proper inventory levels</li><li>Assist with the preparation of presentations and meetings</li><li>Coordinate travel arrangements and itineraries for employees</li><li>Handle incoming and outgoing mail and packages</li><li>Support other departments with administrative tasks as needed</li><li>Ensure office equipment is in good working condition and arrange for maintenance when necessary</li></ul>

Bookkeeper We are seeking a detail-oriented and adaptable Bookkeeping and Administrative Assistant to support our busy office in Fort Lauderdale. This role will primarily serve as a backup to the Office Manager in handling bookkeeping and reconciliation tasks while providing additional administrative support during downtime. The position involves working with QuickBooks Online, supporting accounts receivable (AR) and accounts payable (AP) processes, reconciling bank and credit/debit accounts, and assisting with data entry and donor management.

Purchasing Assistant We are offering a short term contract employment opportunity for a Purchasing Assistant in Deerfield Beach, Florida. The role involves working within the procurement department, focusing on the administrative side of contract management and data entry tasks. Responsibilities: • Accurately process and route contracts • Work within an ERP system to manage and streamline administrative tasks • Prepare sales and purchase contracts as required • Review and update existing contracts to ensure accuracy and relevance • Explain contract terms and conditions to managers and other interested parties • Ensure all contracts comply with company guidelines and regulations • Maintain comprehensive records of original contract documents, modifications, payments, and correspondence • Coordinate actions with legal and internal procurement teams as necessary • Execute additional administrative duties as assigned • Provide excellent customer service and maintain detail oriented email correspondence.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fort Lauderdale, Florida. The selected candidate will be a key player in our team, supporting the owner and the board members, primarily focusing on clerical duties and property management tasks. Responsibilities: • Handling clerical tasks such as filing and data entry to ensure smooth office operations • Demonstrating proficiency in computer programs including Microsoft Office Suites and Adobe Acrobat • Managing inbound and outbound calls in a detail oriented and efficient manner • Assisting in the arrangement of meetings and managing calendars for the owner and board members • Providing support in property management activities, including the use of relevant software • Ensuring the upkeep of accurate records and databases • Assisting in marketing activities and managing boards where vacancies are posted • Demonstrating independence in task management without requiring micromanagement • Processing and resolving various customer inquiries effectively.