ADMINISTRATIVE SPECIALIST |
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. Reporting to the Department Chair, this position is responsible for complex and confidential executive support for the Chair and Vice Chair of Finance and Administration (VCFA) of the Department of Dermatology. This position will independently perform complex administrative support functions and project management with delegated authority from the Chair and VCFA. This position will exercise independent judgment to solve unusual administrative problems, be responsible for communication and follow-through of decisions made by the Chair and VCFA, create standard operating procedures for the Chair and Vice Chairs’ responsibilities, develop confidential correspondence on behalf of the Chair and Vice Chair and ensure consistent operations in the office of the Chair in a way consistent with the objectives and policies of the Department, School of Medicine, and University. This position will be responsible for providing support to department leaders, including Chair and Vice Chairs. Position Complexities: The Department of Dermatology provides compassionate, advanced, and reliable support at six clinics in the Greater Seattle Area including UW Medical Center Roosevelt Clinic, Harborview Medical Center, Eastside Specialty Center, UW Medicine Primary & Specialty Care at South Lake Union, Seattle Children’s Dermatology Clinic, and Fred Hutchinson Cancer Center. UW Dermatology is one of the top-funded research programs in the nation based on National Institutes of Health (NIH) funding. The faculty and investigators conduct cutting-edge basic and translational research as well as clinical trials. They publish in leading academic journals on skin biology and disease. The Department of Dermatology is one of the top teaching programs in the United States providing direct training in dermatology through the Residency Program, the Procedural Dermatology Fellowship, and the Medical Student Clerkships. The department has an annual budget of $15 million, 30 clinical and research faculty members, 12 residents, 10 clinical and research fellows, 4 graduate students, and over two dozen professional staff members and scientists. Given the large scope of the Chair and Vice Chair of Finance and Administration, which includes managing multiple revenue streams from external grants and contracts, hospital support from UW Medicine Center, Harborview Medical Center and from Fred Hutch entities, professional billing, and gifts in addition to addressing clinical faculty needs across UW Medicine and Fred Hutch locations, this is an extremely complex job. This position must manage the multiple facets of the Chair’s office, (including active and robust clinical, research, and teaching duties), balancing each aspect with precision and sensitivity as well as absolute discretion. As a newly established department (previously a Division in the Department of Medicine), this position will lead creation of department processes and strategic initiatives as directed by the Chair and Vice Chairs and lead and manage projects to improve operations and communications within the department and across clinical locations. They are regularly called upon to thoroughly understand and interpret Departmental, School of Medicine and University policy for faculty and staff. They must be comfortable and able to speak for department leadership and in their absence on matters within the scope of this position. They must have the absolute confidence and trust of the Chair and Vice Chair and must regularly exercise independent judgment in a variety of arenas such as UW Medicine clinical finances, department operations, and academic human resources. This position requires a thorough understanding of various organizational structures both internal and external to the Department of Dermatology. The position has a high degree of complexity as the incumbent in this position will be required to develop operational and programmatic policies based on analysis of information from multiple sources and within the University policy constraints. Position Dimensions and Impact to the University: This position is vital in ensuring the proper functioning of the Department of Dermatology. This unit is critical to the overall clinical, research and training contributions of the Department of Dermatology within the School of Medicine and UW Medicine. The position requires ability to adjust to rapid changes and perform all duties in a manner that promotes a team concept and reflects the mission, vision, and values of the department. DUTIES AND RESPONSIBILITIES Strategic Initiatives (55%) Executive support to Chair and Vice Chair (35%) Other (10%) MINIMUM REQUIREMENTS ADDITIONAL REQUIREMENTS DESIRED QUALIFICATIONS Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. |
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Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. |
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ADMINISTRATIVE SPECIALIST