4 results for Administrative Specialist I in Juno Beach, FL

Administrative Specialist II We are offering a contract to permanent employment opportunity for an Administrative Specialist II in Juno Beach, Florida. This role operates within a detail-oriented environment and involves providing general administrative support to a team or department. Responsibilities include: • Coordinating pre-employment checks to ensure all candidates meet the necessary requirements • Handling documentation with precision and efficiency • Managing and scheduling orientations for new hires • Supervising the candidate experience from offer acceptance to their first day • Facilitating communication between candidates, recruiters, and stakeholders • Ensuring all logistical details are arranged prior to the candidate's first day • Contributing to the smooth and seamless onboarding process for new hires • Utilizing communication skills to effectively interact with various stakeholders and suppliers • Employing independent judgment in analytical tasks • Adhering to and implementing necessary procedures and validation plans • Overseeing the contingent workforce and ensuring their integration into the business unit • Managing the onsite presence and activities of new hires • Handling the expense account and commission functions in a responsible manner • Ensuring proper implementation of cyber security measures and Nerc/NIS regulations.

Supply Chain Management Specialist We are offering a long-term contract employment opportunity for a Supply Chain Management Specialist in Palm Beach Gardens, Florida, within the machinery manufacturing industry. As a Supply Chain Management Specialist, you will be tasked with managing supplier accounts, negotiating with suppliers, and optimizing costs, among other duties. Responsibilities: • Administer supplier accounts, ensuring smooth operations and interactions• Conduct supplier negotiations for the best possible terms and conditions• Implement strategies for cost optimization in the supply chain• Collaborate with stakeholders for planning and executing supply chain strategies• Manage procurement processes, adhering to company policies and industry best practices• Monitor and manage risk in the supply chain, ensuring compliance with regulations• Maintain regular reporting on supply chain activities and performance• Conduct due diligence for mergers and acquisitions, if required• Manage finance and pricing aspects in the supply chain• Coordinate with HR for administration related to supply chain activities• Maintain interpersonal communication with vendors and suppliers• Ensure specification adherence in the supply chain processes.

Order Entry Specialist Job Summary: We are seeking a detail-oriented and highly organized Order Entry Specialist to join our dynamic team. In this role, you will be responsible for accurately entering customer orders into the system, ensuring that all data is correct and processed in a timely manner. You will work closely with various teams, including sales, inventory, and shipping, to ensure smooth and efficient order fulfillment. This position requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment. Key Responsibilities:<ul><li>Accurately enter customer orders into the company’s order management system.</li><li>Verify order details such as product availability, pricing, and shipping information.</li><li>Coordinate with the sales team to resolve any order discrepancies or issues.</li><li>Ensure proper documentation of orders for future reference and follow-up.</li><li>Process and manage returns, exchanges, and cancellations in accordance with company policies.</li><li>Monitor the status of orders and provide updates to customers or internal teams as needed.</li><li>Assist with inventory tracking to ensure stock levels are accurate.</li><li>Collaborate with shipping and logistics teams to ensure timely delivery of orders.</li><li>Handle customer inquiries related to order status, tracking, and product availability.</li><li>Maintain a high level of accuracy and attention to detail while processing orders.</li><li>Support other administrative tasks and special projects as needed.</li></ul>

Office Administrator We are offering an exciting opportunity in West Palm Beach, Florida for the role of Office Administrator. The role involves a wide range of administrative tasks to support the operations of our team, specifically around processing customer information, coordinating with field staff, and maintaining office organization. Responsibilities: • Professionally manage incoming phone calls and emails• Collect and record detailed customer information for service requests and quotes• Coordinate the scheduling and dispatch of electricians to various job sites• Generate and manage service work orders• Conduct accurate data entry tasks and support bookkeeping operations• Handle time and material invoices through QuickBooks• Assist in the preparation and submission of permit applications, including scheduling inspections• Manage office supplies inventory• Process customer credit card payments and assist in posting customer payments• Support the management team with general administrative tasks• Maintain an organized and efficient office environment• Assist with job costing and budget tracking for time and material jobs• Coordinate payroll by processing timecards and entering information into QuickBooks• Assist with processing contractor registrations for State and Local municipalities.