14 results for Administrative Assistant in Denver, CO

Administrative Assistant We are seeking an Administrative Assistant to join our team in the industry located in DENVER, Colorado. As an Administrative Assistant, you will be tasked with a variety of responsibilities, including the meticulous processing of customer applications, maintaining accurate customer records, and addressing customer inquiries. You will also monitor customer accounts and take appropriate action when necessary. Responsibilities: • Efficient and accurate processing of customer credit applications • Maintaining precise records of customer credit • Addressing all customer inquiries in a timely and detail-oriented manner • Monitoring customer accounts and implementing necessary actions • Reconciliation of accounts as required • Managing Accounts Payable (AP) and Accounts Receivable (AR) • Overseeing billing processes and ensuring accuracy • Performing data entry tasks as needed • Processing invoices effectively • Utilizing Microsoft Excel for various administrative tasks.

Administrative Assistant • Reception duties including answering phones, greeting visitors, maintaining visitor passes and guest logbook • Interface with a wide variety of people, both internal and external to the Company; answer questions or refer inquiries as necessary • Perform general administrative duties including updating documents, mailing documents and filing • Manage the ordering and delivery of office supplies, office furniture and kitchen inventory • Represent the Company in a professional manner • Assist with company communications and intranet updates • Schedule meetings and events, book conference rooms and order meals • Coordinate office maintenance and repair work • Coordinate office support services, including facilities management and office vendors • Coordinate with building management regarding daily operations as well as emergency response • Maintain office equipment (copiers, printers, faxes, phone system, postage machine) • Stock kitchen with supplies • Manage building parking for employees • Ensure office related invoices are reviewed for accuracy and submitted for timely payment • Plan and implement office systems, layout and equipment procurement as necessary • Plan office moves, additions, and chang

Executive/Admin Assistant We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. Responsibilities: • Maintain and organize executive communications, both written and oral. • Plan and organize meetings, ensuring all necessary arrangements are made. • Produce and modify executive correspondence, memorandums, and meeting minutes. • Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects. • Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements. • Assist in office management tasks as directed, including vendor communications. • Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties. • Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting. • Handle any other duties and responsibilities as assigned.

Office Assistant • Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed • Process all outgoing USPS and accountable mail • Keep inventory of all supplies in mail areas-includes USPS and accountable mail • Assist and notify end users of mail and shipping protocols • Audit and update mail lists as needed • Support confidential document shredding in accordance with stated policy • Arrange and maintain conference rooms for meetings, lunches, and various events • Maintain inventory of all office supplies (general supplies, paper, toner, etc.) • Prepare large volume print requests and finishing to colleague specifications • Quality check all print work to ensure accuracy • Use of high speed MFD’s (multi-function devices) • Provide service, colleague support and 1st level maintenance for MFD’s • Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly • Ensure pantries have adequate supplies and replenish as needed • Maintain coffee and ice machines • Distribute firm wide distributions as needed; desk drops • Post client signage as requested in designated areas • Clean and make ready workstations/offices for new hires • Arrange conference rooms as needed for meetings to include beverage and food set-ups • Cover reception desk as needed for both breaks and PTO coverage • Order food for meetings as requested • Clean conference rooms following meetings • Collect glass and dishware, load, wash and return items to designated floor locations • Order vending machine supplies as needed • Stock vending machines with products as needed • Clean out refrigerators and microwaves weekly or as needed • Monitor clean desk policy for compliance • First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist • Report issues with audio/visual equipment to ensure quick resolution • Assist other OSA’s as needed to meet demand • Work overtime as needed to assist with special projects

Production Assistant Job Description: The Production Office Assistant supports the production team by handling administrative tasks, managing active projects, and assisting with show logistics. This role demands excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment. Job responsibilities could be, but not limited to: <ul><li>Assist with shows/meetings/projects/virtual events</li><li>Coordination with key vendors</li><li>Creating and Updating Schedules & related production documents</li><li>Internal planning meetings</li><li>Creative sessions—brainstorming and notetaking</li><li>Provide project updates</li><li>Virtual Event Management</li><li>Trained to operate internal equipment and Tricaster for Virtual Events</li><li>Media & Asset Management on CKC Network and Client’s Site as needed</li><li>Entry level video editing--Take on-line editing course (CKC will fund) • Possible PPT development</li><li>Create and keep up-to-date procedures (i.e. Producer Guidelines, CKC Vendor Filing, Job Onboarding, etc.)</li><li>Maintain Jobs-in-Progress Doc/New Jobs • Vendor COI Tracking & Onboard new vendors & Background Checks • Create & update show books and badges</li><li>Book travel & Maintain travel grids • Create and update contact sheet</li><li>Coordinate shipping of equipment for shows</li><li>Maintain road units, conduct equipment checks and inventory</li><li>Internet research and compile findings (guest speakers, performance acts, new business)</li><li>Maintain and update music playlists</li></ul>

Legal Assistant Legal Assistant! Our client, a premier International Law Firm is looking for a 5 plus years Corporate Transactional & Real Estate Legal Assistant to join their fast-growing real estate transactional legal practice. This position requires excellent computer skills and 5 plus years of corporate and real estate legal assisting experience with a law firm. The candidate should have 5+ years of experience as a legal administrative assistant directly supporting attorneys in a law firm environment. Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc. Excellent computer skills including Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite PowerPoint, Visio and Internet searches. Attention to detail and a strong sense of pride in personal work product. Superior typing and word processing skills required. Outstanding oral and written communications skills essential. Top-level customer service skills. The firm offers a very competitive salary depending on experience and excellent benefits, including paid parking downtown. Please e-mail your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Legal Assistant Our client a leading regional law firm is looking to add a Legal Administrative Assistant to their secretary pool in Denver. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing; binders; coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff, and clients. The Legal Assistant should have relevant litigation and or corporate transactional legal experience. The Legal Assistant should have strong computer skills with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite. The firm offers a competitive salary, a hybrid work environment, paid parking downtown, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Litigation Legal Administrative Assistant Our client, a national employment and labor law firm, is seeking 5 plus years experienced Legal Secretary for its fast-paced litigation group in the Denver office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. Responsibilities will include typing, scheduling, calendaring, editing legal documents, assisting with legal research, e-filings with the court systems, assisting with preparation of pleadings, and assisting with all phases of prepping for trial. The ideal litigation legal secretary will possess strong Office Suite skills, typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases. The legal secretary will assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. This position offers excellent pay, benefits, and a great place to work. Employment law experience would be helpful. Our client offers a very competitive pay, benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!

Accounting Clerk My client is a small construction company based in Arvada, CO, is seeking a skilled and organized Accounting Clerk / Administrative Assistant. The ideal candidate will have 2-3 years of experience in a similar role within the construction industry. This position requires a proactive individual who can manage administrative tasks and support the controller in daily accounting activities. Key Responsibilities:• Handle accounts payable (AP), accounts receivable (AR), and payroll functions.• Manage inventory and maintain accurate records.• Assist with day-to-day accounting tasks and support the controller as needed.• Coordinate with construction staff to ensure seamless project support and communication.• Perform general administrative duties, including scheduling, document management, and office organization.• Assist with compliance-related documentation and reporting. Qualifications:• 2-3 years of experience in a small construction company.• Proficiency in accounting software and Microsoft Office Suite.• Strong organizational skills and attention to detail.• Effective communication and interpersonal skills.• Ability to multi-task and manage priorities in a fast-paced environment. Compensation:• Competitive salary based on experience.• Benefits package available. Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")

Jr. Paralegal Paralegal Assistant Downtown Law Firm Our client, a leading regional law firm is looking for a 4 plus years' paralegal assistant who would be responsible for proactively providing direct billable and administrative support to the attorneys and paralegals primarily in the Insurance Defense/Litigation Group. This is a billable and non-billable position and a great opportunity for someone who wants to grow in the legal field. Billable hours would be 700 hours per year. The individual will be working in a dynamic environment that requires excellent organization, handling a multitude of tasks simultaneously, independent thinking and self-direction, the ability to work well with people, and determination to get the job done. The Paralegal Assistant; interacts with clients and firm staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality, maintains accurate filing and organizational systems of both paper and electronic files with the highest regard for ease of use and timely retrieval of documents, assists with database updates and data management, assists with the preparation of legal documents, including discovery requests, deposition notices, subpoenas, motions, and other pleadings, assists with e-discovery including review and identification of responsive documents for production to opposing party, as well as, review and categorization of documents provided in response to discovery requests, communicates effectively and professionally with courts, clients, and opposing counsel when needed, E-files court documents, prepares correspondence, Proactively manages busy calendars, prioritizing meeting requests with internal and external groups, Interfaces with clients and other outside entities regarding assigned matters, works well in a team, and is a self- starter. The paralegal assistant will have 3 plus years of administrative experience in the legal field, a Paralegal certificate or undergraduate degree preferred, and a great attitude. Strong Microsoft Office skills required, including Word, Outlook, Excel, and PowerPoint. The firm offers a very competitive salary with excellent benefits. Our client offers a very competitive pay, benefits package that includes medical, dental, vision, 401k + match, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!

Assistant Litigation Support Manager E Discovery Litigation & Document Processing Specialist Our client, a leading litigation law firm in Denver is seeking a detail-oriented and technically skilled professional to join their Litigation Department, with additional support responsibilities for our Document Processing team. This hybrid role is based in Denver, CO and offers a unique opportunity to contribute to high-stakes litigation and cutting-edge eDiscovery projects.The ideal candidate is passionate about complex litigation, dedicated to delivering exceptional client service, and experienced in managing document/database tasks with precision and care. Advanced proficiency with Relativity—including experience migrating to RelOne—is essential, along with strong communication skills and the ability to thrive in a dynamic, fast-paced environment.Key Responsibilities:Provide expert-level support in Relativity and lead the migration to RelOneCollaborate with attorneys to run keyword searches, apply filters, and refine data sets for reviewPrepare documents for review and production using Relativity's core toolsProcess, load, and export data into/out of eDiscovery platforms, ensuring accurate field mapping, resolving load file issues, and meeting ESI protocol requirementsCoordinate with external service providers for project management support and data hosting needsManage project timelines and communicate status updates, including potential delaysPerform rigorous quality control and validation checks to ensure data accuracy and format complianceAdminister and maintain tracking systems for client data and documentationServe as the first line of support for users of eDiscovery review platforms Qualifications:Strong experience using Relativity, with a preference for those familiar with the RelOne transitionSolid understanding of eDiscovery processes and litigation supportExceptional attention to detail and organizational skillsProven ability to manage multiple priorities under tight deadlinesStrong written and verbal communication skillsExperience working with external vendors and managing data workflowsMust be based in Denver, CO, with the ability to work in-office as part of a hybrid schedule. The firm offers a very competitive salary and excellent benefits. If you are qualified for this position, please send your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Litigation Legal Assistant Boulder Our client, a very prestigious law firm is looking for a Legal Assistant to join their amazing team of legal professionals. The ideal candidate should have at least 4 years of paralegal experience who can multi-task and is willing to learn and work together as a team in order to best serve our clients. Strong organizational skills, time management, and attention to detail are a must for a candidate to be successful in this role. The Legal Assistant will support and assist attorneys and assist their team members as needed, including work on complex litigation and appeals. Overall Responsibility: Support and assist assigned attorneys and support and assist other legal assistants and attorneys as needed. Responsibilities include: • Legal assistant work on complex litigation cases in tribal, federal, and state trial and appellate courts. • Completing and filing quarterly lobbying reports. • Ability to work under tight deadlines and prioritize responsibilities. • Excellent proofreading skills. • Skilled in legal writing with ability to independently prepare initial drafts of discovery requests and responses, declarations, various motions, and other commonly used documents and pleadings. • Compile and organize digital files, mediation binders, and trial notebooks and exhibits. • Review court rules in numerous courts to determine filing deadlines and courtspecific formatting and filing requirements. • File and serve pleadings, motions, and other documents with tribal, federal and state trial and appellate courts. • Management of calendar and litigation deadlines in accordance with various jurisdictional Rules. • Document management and coordination of documents for production as well as document review, redaction, organization, and summarization for purposes of discovery and depositions. • Communicate with courts, clients, witnesses, experts, and/or opposing counsel as needed. • Make travel arrangements and meeting plans. • Expense reimbursements. • Maintain attorney calendars, schedules and billing entries. • Perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the responsibilities described. Qualifications include: • 4+ years paralegal/legal assistant experience in a law firm. • Bachelor’s Degree, Paralegal Certification or relevant work experience. • Attention to details. • Excellent communication skills and interpersonal skills; ability and willingness to interact and communicate effectively with a variety of personalities. The client offers excellent pay, benefits, and a great place to work. If you are qualified for this position, please send your resume to mala.saraogi@roberthalf[dot][com] for immediate consideration!

Paralegal Litigation Legal Assistant/Paralegal Robert Half has partnered with a well-established law firm in Boulder on the search for a 5+ years’ Civil Litigation Legal Assistant/Paralegal to join their team on a direct-hire basis. Key responsibilities include, but are not limited to, the following: <ul><li>Handle file organization and maintenance </li><li>Assist with the drafting and reviewing of legal documents - briefs, petitions, pleadings, motions, and depositions.</li><li>Assist attorneys in the preparation for trial by organizing exhibits, assisting with the preparation of witness examinations, preparing trial notebooks, and ensuring that all necessary documents are copied and in appropriate order.</li><li>Conduct research to support legal proceedings using various tools and software.</li><li>Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.</li><li>Conduct initial client intake and fact-gathering</li><li>Record and store client information, ensuring client confidentiality.</li><li>Effectively communicate with witnesses, clients, colleagues and partners.</li><li>File various legal documents with courts and maintain case calendar.</li></ul>Our client offers a mostly remote work schedule with 1-2 days in the office each week. If interested, please send your resume to corey.tasker@roberthalf[[dot]]com for immediate consideration. Feel free to call 720.678.9447 with any questions.

Administrtive/Clerical We are offering an exciting contract employment opportunity for a detail-oriented Administrative/Clerical individual in Wheat Ridge, Colorado. This role will involve a variety of tasks, including data entry, customer service, and front desk duties, in a facility environment. Responsibilities: • Accurately enter data into Excel for tracking safety training and waste performance data across two facilities.• Provide customer service by answering the main line and addressing inquiries.• Manage front desk responsibilities, including greeting and assisting guests.• Perform general administrative duties as assigned.• Utilize Microsoft Excel extensively to maintain and organize data.• Assist in the administration of Human Resources (HR) functions.• Carry out clerical duties to ensure smooth running of the facilities.• Implement and oversee safety training programs