;

13 results for Leasing Administrative Assistant in Walnut Creek, CA

Relevance

Date Posted

Create a Job Alert

Email me about new Leasing Administrative Assistant jobs in Walnut Creek, CA

Are you sure you want to pass on this job?

We are offering a short term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The successful candidate will be pivotal in managing our property-related operations, including application processing, account monitoring, database maintenance, and resident communication. This role is within the real estate industry and will require a broad set of administrative skills.

Responsibilities:
• Efficiently process applications from potential residents, including income and background verifications
• Keep track of vacancy-related accounts receivable and bad debt statistics, implementing corrective action plans as necessary
• Maintain and manage our contact database and logs for interested residents or waiting lists
• Coordinate the viewing of apartments for prospective residents
• Establish and maintain resident files following the guidelines set by the Property Manager to adhere to regulatory requirements
• Handle all incoming telephone requests for leasing and maintenance
• Support the Property Manager in retaining residents, renewing leases, and implementing rent increases
• Coordinate marketing and advertising efforts as required
• Keep the Property Manager updated about any potential or actual issues related to the physical, financial, or resident aspects of the properties
• Provide additional office support as requested and perform other duties as necessary for the effective operation of the properties.

• Minimum of 1 year experience in an Administrative Assistance role
• Proven administrative experience is essential
• Demonstrated administrative skills, including proficiency in organizing and managing tasks
• Experience in Property Management is desirable
• Ability to handle inbound calls professionally and efficiently
• Proficiency in confirming and scheduling appointments
• Comfortable with performing clerical duties as required
• Experience with Yardi software is a plus
• Database management skills are essential
• Familiarity with the California Tax Credit Allocation Committee (CTCAC) would be advantageous

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

13 results for Leasing Administrative Assistant in Walnut Creek, CA

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The successful candidate will be pivotal in managing our property-related operations, including application processing, account monitoring, database maintenance, and resident communication. This role is within the real estate industry and will require a broad set of administrative skills. Responsibilities: • Efficiently process applications from potential residents, including income and background verifications • Keep track of vacancy-related accounts receivable and bad debt statistics, implementing corrective action plans as necessary • Maintain and manage our contact database and logs for interested residents or waiting lists • Coordinate the viewing of apartments for prospective residents • Establish and maintain resident files following the guidelines set by the Property Manager to adhere to regulatory requirements • Handle all incoming telephone requests for leasing and maintenance • Support the Property Manager in retaining residents, renewing leases, and implementing rent increases • Coordinate marketing and advertising efforts as required • Keep the Property Manager updated about any potential or actual issues related to the physical, financial, or resident aspects of the properties • Provide additional office support as requested and perform other duties as necessary for the effective operation of the properties.

Leasing Assistant Join a dedicated team managing fully leased student multifamily properties in Berkeley during their busiest time of the year. The Leasing Representative will assist with leasing activities, marketing efforts, and provide essential onsite support for two neighboring properties. This is a great opportunity for someone with multifamily leasing experience who thrives in a fast-paced, tenant-facing environment. Location: 100% Onsite in Berkeley, CA (two properties located 3-4 blocks apart)Duration: 2-3 months, with potential for long-term opportunitiesSchedule: Monday-Friday (30-40 hours per week; final schedule TBD)Start Date: ASAP Responsibilities:Conduct follow-up calls to prospects and inquiries.Provide property tours to prospective tenants and execute leasing agreements.Support marketing initiatives aimed at current and prospective tenants.Assist with tenant-related inquiries and collaborate with the onsite team to ensure smooth operations.Utilize the Yardi leasing platform for property management and leasing tasks.Be an extra set of hands for the current onsite team during the peak leasing season.

Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450

Property Manager We are seeking a highly organized, proactive, and detail-oriented Property Manager to oversee the day-to-day operations of multiple properties while also providing personal assistant support to the property owner or executive. This role requires someone who is equally skilled at managing residential or commercial properties as they are at handling administrative and personal tasks in a detail oriented and discreet manner. Key Responsibilities: Property Management Duties: Oversee daily operations of assigned residential and/or commercial properties. Coordinate property maintenance and repairs, and communicate with vendors, contractors, and tenants. Collect rent, track expenses, and manage budgets in collaboration with the accounting team. Conduct routine property inspections and ensure properties are in compliance with local codes and regulations. Manage lease agreements, renewals, and tenant move-ins/move-outs. Respond to tenant inquiries and resolve complaints in a timely and detail oriented manner. Personal Assistant Duties: Manage calendars, schedule appointments, and coordinate travel arrangements for the property owner or executive. Assist with personal errands, reservations, and occasional event coordination. Handle confidential documents, maintain files, and manage personal correspondence. Provide ad-hoc administrative support, such as expense tracking, document preparation, or vendor research. Qualifications: Proven experience as a Property Manager or in a similar real estate management role. Strong organizational and multitasking skills with excellent attention to detail. High level of discretion and professionalism in handling personal matters. Excellent written and verbal communication skills. Proficiency in property management software (e.g., AppFolio, Buildium) and Microsoft Office Suite. Valid driver’s license and reliable transportation. Preferred: Experience working as a personal assistant or executive assistant. Knowledge of local rental laws and housing regulations.

Property Administrator We are a property management company overseeing a diverse portfolio of residential and commercial properties in the Bay Area. We are seeking a highly organized, proactive, and detail-oriented Property Manager / Executive Assistant to manage day-to-day operations and support executive leadership. This unique hybrid role is ideal for someone who thrives in a fast-paced environment and is skilled in both property management and executive-level administrative support.Property Management Duties:<ul><li>Oversee daily operations of assigned residential and/or commercial properties</li><li>Coordinate maintenance requests, repairs, and vendor relationships</li><li>Manage lease agreements, renewals, and tenant move-ins/move-outs</li><li>Conduct regular property inspections and ensure compliance with local regulations</li><li>Track rent payments, manage property budgets, and collaborate with the accounting team</li><li>Respond promptly and professionally to tenant inquiries and concerns</li></ul>Executive Assistant / Chief of Staff Support:<ul><li>Manage CEO’s schedule, meetings, travel, and action items</li><li>Provide research support on technical and non-technical topics to inform executive decisions</li><li>Assist with business-related events, errands, and coordination tasks</li><li>Handle confidential documents and maintain organized administrative records</li><li>Prepare reports, manage expenses, and assist with ad hoc projects as needed</li><li>Be available for occasional on-call situations, including after-hours emergencies or urgent tenant needs</li></ul>

Executive Assistant to CEO SUMMARYWe are seeking a dynamic and highly organized Executive Assistant to directly support the Chief Executive Officer (CEO). The individual in this role will serve as the hub of the organization, ensuring smooth operations, efficient coordination among team members, and alignment with the CEO’s vision. This position provides a unique opportunity for a hands-on contributor with strong problem-solving capabilities and a proactive mindset to thrive in a fast-paced, multifaceted environment. RESPONSIBILITIES<ul><li>Operational Coordination: Assist the CEO in overseeing company operations, including scheduling, maintenance coordination, and managing activities with contractors and handymen.</li><li>Strategic Support: Track, understand, and organize key dates, commitments, business unit milestones, and complex project timelines to ensure timely execution.</li><li>Administrative Organization: Filing, scanning, and managing CEO emails and documentation, ensuring accurate organization and less than 500 emails in the inbox at any time.</li><li>Meeting Management: Facilitate meetings, including scheduling, preparation, and note-taking. Run weekly Work Order Status and staff meetings.</li><li>Internal and External Communication: Serve as the communication liaison for the CEO, reflecting the company's mission and the CEO's vision in all correspondences. May require technical or industry knowledge.</li><li>Team Leadership: Rally the team, ensuring alignment, morale, and proactive collaboration between owners, leasing managers, site managers, and bookkeepers.</li><li>Project Research and Support: Research technical and non-technical topics to identify solutions, and assist with project activities and progress monitoring.</li><li>Event Coordination: Handle catering, travel arrangements, and event planning logistics. Provide support during company events when needed.</li><li>Emergency Accountability: Be available for resolving emergencies after hours or on weekends, including occasional property visits within San Mateo County.</li><li>Tenant and Contractor Management: Foster proactive communication and resolve issues both professionally and expediently.</li><li>Maintain Property Ware Accounts: Regularly review contractor ledgers and accounts within the Property Ware application.</li><li>Optimize SOPs: Learn and execute existing operational procedures while proactively developing new standard operating procedures (SOPs) to improve efficiency</li></ul>WORKING CONDITIONSThis role requires the ability to travel within San Mateo County for site visits and emergencies. Candidates must be comfortable with occasional after-hours or weekend availability to support urgent matters.

Property Administrator We are offering a permanent employment opportunity for a Property Administrator in Alameda, California. In this role, you will be responsible for a variety of administrative tasks related to property management. You will be expected to manage owner relationships and receivables, address maintenance issues, and ensure the association remains within budget. Responsibilities: • Manage and foster positive relationships with property owners • Efficiently address and resolve maintenance issues as they arise • Monitor association finances to ensure budget compliance • Prepare for and participate in board meetings, including the creation of necessary documentation • Enforce community standards and rules to maintain a harmonious living environment • Utilize your skills in Leasing Consultation, Executive Meetings, and Board Presentations to effectively perform your duties • Maintain adherence to public meeting rules and documentation standards • Oversee and manage receivables from property owners.

Property Manager The Property Manager is responsible for overseeing the daily operations of assigned properties to ensure compliance with relevant policies, regulatory requirements, and investor guidelines. This role includes maintaining the physical and financial integrity of the property, fostering a safe and secure living environment, and addressing operational challenges with minimal supervision. Key Responsibilities:Leasing & Tenant Relations<ul><li>Market and lease units, maintain waiting lists, and ensure eligibility compliance.</li><li>Facilitate move-in and move-out processes, administer lease agreements, and manage evictions.</li><li>Respond to tenant inquiries and maintain positive resident relations.</li></ul>Rent Collection<ul><li>Collect and record rental payments, issue rent increases, and manage accounts with delinquencies.</li><li>Prepare and serve legal notices in consultation with supervisors when required.</li></ul>Property Maintenance<ul><li>Ensure proper upkeep, repairs, and security of the property.</li><li>Oversee preventive maintenance, routine inspections, and vendor relationships.</li><li>Maintain clean, pest-free, and safe conditions across the property.</li></ul>Administration & Reporting<ul><li>Supervise on-site staff, enforce lease agreements, and manage office operations.</li><li>Prepare and monitor budgets, handle financial transactions, and generate reports.</li><li>Ensure timely documentation and compliance with regulatory requirements.</li></ul>Additional Duties<ul><li>Respond to emergencies, address tenant concerns, and foster community connections.</li><li>Perform other tasks as needed to ensure smooth property operations.</li></ul>

HUD Property Assistant Robert Half has an immediate need recruiting for a Property Administrator for a Senior Living Center in Pacifica. As a Property Administrator, your primary role will be to serve as the main point of contact for senior residents, respond to their inquiries and concerns, manage eligibility processes, and ensure compliance with all HUD regulations, among other duties. If you are looking for an immediate job opportunity and can start work right away, apply now. Do not wait. We are looking to fill the role today! Responsibilities:<ul><li>Act as the primary contact for senior residents, addressing their inquiries, concerns, and service requests professionally.</li><li>Facilitate the process of move-ins, move-outs, and lease renewals, ensuring they comply with HUD guidelines.</li><li>Create a supportive and inclusive environment for residents, fostering positive communication and engagement within the community.</li><li>Ensure strict adherence to all HUD regulations and local, state, and federal housing laws.</li><li>Oversee eligibility and recertification procedures for HUD-assisted residents, ensuring timely completion of all required documentation.</li><li>Stay updated on changes to HUD policies, rules, and guidelines to maintain ongoing compliance.</li><li>Prepare, review, and manage tenant leases and rental agreements, ensuring they meet HUD requirements.</li><li>Assist in the preparation of property budgets, manage expenses, and ensure financial targets are met.</li><li>Coordinate repair requests, routine maintenance, and service calls, ensuring efficient response times and resolution.</li><li>Schedule and oversee inspections of the property and common areas to ensure compliance with safety codes and regulations.</li><li>Act as a bridge between residents and property management, resolving conflicts or issues professionally and empathetically.</li><li>Ensure a positive, accessible living environment for residents, addressing any issues that may arise and providing assistance as needed.</li><li>Maintain accurate tenant files, lease documentation, and other property-related records in compliance with HUD standards.</li></ul>

Real Estate Services Coordinator We are offering a short-term contract employment opportunity for a Real Estate Services Coordinator to join our team located in Stockton, California. The individual will be tasked with a variety of administrative duties related to property facilities management. This role will involve working onsite and will require excellent communication skills and proficiency in data entry. Responsibilities: • Engage in processing and coding invoices accurately, adhering to each client's unique budget requirements.• Work on energy sustainability databases, including the acquisition of tenant's electricity and water bills and subsequent data entry.• Collaborate with other property administration staff on Certificate of Insurance (COI) and filing tasks.• Develop understanding and skills in contract handling.• Provide support to the property management team.• Maintain tenant, vendor, and property files, ensuring insurance certificates, lease abstracts, etc. are in line with prescribed standards.• Collaborate with building technician staff and vendors to compile a list of maintenance items, open work orders, and monitor the status of assigned work.• Coordinate tenant events and appreciation initiatives, including the publication and distribution of tenant newsletters.• Engage in rent collections correspondence and phone contact with tenants where permitted by state regulations.• Assist in budget preparation by researching costs for supplies and services and obtaining bids as directed, ensuring compliance with bid process guidelines.• Administer accounts payable and accounts receivable, including coding invoices for payment, inputting into the accounting system, and forwarding original invoices to accounting for payment.

Accounting Manager for Real Estate Firm **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Accounting ManagerEmployment Type: Full-TimeLocation: San Francisco (Hybrid)Salary: $125-135k base + bonus We are currently partnering with a prominent real estate investment firm based in San Francisco on an exciting search for an experienced Accounting Manager. This vertically integrated owner-operator specializes in multifamily, student housing, and single-family rental properties across the Western U.S. With over $2 billion in assets under management, they are known for their hands-on approach to property acquisition, renovation, and management. The firm values teamwork, integrity, and excellence, offering a dynamic environment for professionals looking to make a meaningful impact in the real estate sector. Responsibilities:<ul><li>Manage day-to-day accounting functions and oversee the monthly financial close to ensure timely and accurate reporting, including consolidation of joint venture financials.</li><li>Lead the preparation and review of complex journal entries tied to key transactions such as acquisitions, sales, refinances, capital events, and partnership structures.</li><li>Ensure capital contributions and distributions are aligned with partnership agreements and entity governance documents.</li><li>Research and resolve discrepancies in financial data, ensuring reconciliations are completed accurately and in a timely manner.</li><li>Interpret legal and financial documents—including operating and management agreements, loan contracts, and leases—to inform and guide property-level financial reporting.</li><li>Provide leadership and development support to team members, including mentoring and conducting periodic performance evaluations.</li><li>Continuously evaluate and enhance internal accounting workflows and controls to improve efficiency and accuracy.</li><li>Take on additional projects and tasks as requested by senior accounting leadership or company executives.</li></ul>

Property Manager Job Title: Property ManagerLocation: Pleasanton, CAPosition Type: Contract (4 - 6 months long)Pay: $25- $30 Overview: Robert Half is seeking an experience Property Manager with strong bookkeeping experience to assist our client with a long-term contract (four to six months, on-site position) If you are pro-active, computer savvy, and enjoy working with a small team, this role is for you! Ideally, you'll play a key role in both managing the day-to-day operations of residential and commercial properties and maintaining accurate financial records. Job Responsibilities: Property Management Duties:<ul><li>Oversee day-to-day property operations</li><li>Serve as point of contact for tenants and vendors</li><li>Ensure properties are maintained and compliant</li><li>Coordinate maintenance and service requests - all handled online</li><li>No need to physically visit the properties</li></ul>Bookkeeping & Administrative Duties:<ul><li>Maintain current and accurate financial records</li><li>Perform day-to-day bookkeeping (e.g., rent tracking, expense logging)</li><li>Process and track ACH payments using Microsoft Excel</li><li>Utilize property management software, AppFolio.</li><li>Collaborate with CPA as needed for reporting and financial assessments</li></ul>

Real Estate Svcs Coordinator We are offering a permanent employment opportunity for a Real Estate Services Coordinator based in Hayward, CA. This role is centered around Property Facilities Management, providing essential services to both tenants and vendors. The position requires an onsite presence and involves a variety of tasks including invoice processing, tenant communication, and vendor coordination. Responsibilities: • Manage and resolve tenant and vendor inquiries in a timely and efficient manner• Process invoices and track Certificate of Insurance (COI)• Coordinate with vendors for property maintenance and repairs, such as addressing roof leaks• Maintain clear and consistent communication with tenants, such as providing updates on office closures• Oversee contracts and purchase orders (POs) within the property facilities management sector• Utilize computer skills to maintain accurate records and data• Manage time effectively to meet set deadlines• Maintain a high level of attention to detail in all tasks• Exhibit dependability and reliability in all aspects of the role• Show confidence and the ability to work independently.

TalentMatch®

13 results for Leasing Administrative Assistant in Walnut Creek, CA

TalentMatch^®