Job Listing
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| Job ID: 13940859 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Executive Ofc and Admin Spec |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID359748
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1885
Employee ClassAFSCME Unit 6 - Clerical
About the Job
This administrative assistant will support the Divisions of Pediatric Cardiology and Pediatric Endocrinology. The position will be the main administrative contact for the Pediatric Endocrinology division and will be part of a team supporting Pediatric Cardiology. The daily workload involves a lot of miscellaneous administrative support including, but not limited to: scheduling, updating CVs, managing office supplies, and expense reimbursements. The successful candidate will have a high degree of professionalism and interpersonal skills. The work is both project and task based and requires excellent organization, prioritization, planning, attention-to-detail and follow-through skills. This position is located at the University of Minnesota Masonic Children's Hospital on the West Bank and is entirely in person. We are seeking to enrich the diversity of the University community, and invite applicants from diverse communities and cultures to apply.
Responsibilities:
Office Support (40%)
Present a professional and welcoming administrative presence - both physically and electronically
Gather and distribute mail and triage faxes for the division
Primary person to answer the division phone lines
Submit facilities and IT work orders for division faculty and staff, as needed
Order office supplies
Attend several classes and pass exams to become efficient in UMN financial system to support assigned responsibilities
Using resources and logic, sort, triage, deliver, and respond to time-sensitive phone calls, mailings and electronic communications
Work effectively as a team member with other support staff; provide back-up support for other staff
Faculty Support (40%)
Schedule both individual and group meetings for faculty members
Process expense reimbursements
Maintenance of CVs
Assist with credentialing/reappointment paperwork
Meeting Support (10%)
Assist with weekly conferences, including working with clinical staff to gather discussion cases, taking conference attendance, updating conference notes, and maintaining CME accreditation
Attend divisional meetings and share kudos information
Maintain zoom meetings for other regular meetings
Medical Student and Resident Support (5%)
Provide administrative support to medical students and residents
Send regular evaluation forms of the residents to providers
Other Duties as Assigned (5%)
Assist with other administrative tasks as needed by the divisions
Qualifications
Required Qualifications:
High School Diploma/GED and a minimum of four (4) years of executive level administrative support experience. Training or education may be substituted for some of the years of experience.
Preferred Qualifications:
Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint
Proficiency in Google applications, including mail, calendar and drive
Experience scheduling and managing complex calendars for multiple professionals and arranging meetings
Demonstrated ability to respond to inquiries professionally, accurately and timely
Experience working with confidential data (health records, financial data, etc)
Excellent verbal and written communication skills to include proofreading, spelling, and grammar
Demonstrated ability to independently solve problems and answer questions from students, staff and faculty. Refer to the director and other offices as needed.
Ability to work at computer for long periods of time
Experience in higher education, research or healthcare setting
Demonstrated ability to work with and adapt to new technologies and processes without significant direction
Experience working independently in a fast-paced environment with competing deadlines
Prior University of Minnesota work experience with knowledge of the Medical School and University policies and procedures
Familiarity with M Health policies and procedures
Experience with systems such as Enterprise Financial Systems (EFS), PeopleSoft, Chrome River
Ideal characteristics include the ability to build relationships with a variety of personalities and professionals as well as work within multiple settings remaining proactive, adaptable, resourceful and efficient
**100% On-Site**
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 78322774 when applying |
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