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38 results for Administrative Assistant in Elmwood Park, NJ

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We are looking for a detail-oriented and organized Administrative Assistant to join our team in Roslyn, New York. This is a Contract to permanent position, offering an excellent opportunity to grow within a well-established commercial property management company. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently while maintaining a high level of competence.

Responsibilities:

• Serve as the primary point of contact for tenants and vendors, ensuring all inquiries are handled promptly and with care.

• Manage inbound and outbound calls, providing exceptional customer service and resolving issues effectively.

• Coordinate and schedule appointments, meetings, and other events as needed.

• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.

• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.

• Collaborate with team members to support daily office operations and maintain a positive work environment.

• Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to create and manage documents, spreadsheets, and presentations.

• Liaise with tenants and vendors to address concerns, ensuring a calm and thoughtful approach in all interactions.

• Assist in maintaining a high standard of service aligned with the company’s established reputation.

• Support the property management team with administrative tasks and additional responsibilities as assigned.

• Proven experience in an administrative or customer service role, preferably in property management.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills with the ability to interact effectively with diverse groups of people.
• Exceptional organizational skills and attention to detail to manage multiple tasks simultaneously.
• Ability to remain composed and focused under pressure, displaying patience and firmness when needed.
• Self-motivated and proactive, with a demonstrated ability to work independently and collaboratively.
• Familiarity with scheduling appointments and managing correspondence efficiently.
• Experience with property management software or similar tools is a plus, though not required.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

38 results for Administrative Assistant in Elmwood Park, NJ

Administrative Assistant We are looking for a detail-oriented and organized Administrative Assistant to join our team in Roslyn, New York. This is a Contract to permanent position, offering an excellent opportunity to grow within a well-established commercial property management company. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently while maintaining a high level of competence. Responsibilities:• Serve as the primary point of contact for tenants and vendors, ensuring all inquiries are handled promptly and with care.• Manage inbound and outbound calls, providing exceptional customer service and resolving issues effectively.• Coordinate and schedule appointments, meetings, and other events as needed.• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.• Collaborate with team members to support daily office operations and maintain a positive work environment.• Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to create and manage documents, spreadsheets, and presentations.• Liaise with tenants and vendors to address concerns, ensuring a calm and thoughtful approach in all interactions.• Assist in maintaining a high standard of service aligned with the company’s established reputation.• Support the property management team with administrative tasks and additional responsibilities as assigned.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Northvale, New Jersey. This is a Contract-to-continuing position, offering the opportunity to grow within our organization. The ideal candidate will provide essential administrative support while ensuring smooth daily operations. Responsibilities: • Set up and configure workstations, including network adjustments, to support IT needs. • Coordinate travel arrangements and manage scheduling, including maintaining calendars. • Ensure timely responses to inbound calls and emails, providing excellent customer service. • Perform accurate data entry and maintain organized records. • Schedule appointments and manage meeting logistics effectively. • Handle general correspondence through email and phone communication. • Contribute to the preparation of presentations and reports using Microsoft Office tools. • Maintain punctuality and reliability to support the overall workflow.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Sands Point, New York. In this contract-to-permanent role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions. This position requires exceptional multitasking skills and the ability to thrive in a fast-paced environment. Responsibilities: • Manage and maintain accurate medical records with a high level of confidentiality. • Provide support for admissions processes, ensuring all necessary documentation is completed and organized. • Answer and direct inbound calls while maintaining a courteous and detail-focused demeanor. • Schedule appointments and coordinate calendars to optimize team efficiency. • Handle email correspondence, responding promptly and with attention to detail to inquiries. • Perform data entry tasks with precision, ensuring the accuracy of all records. • Deliver excellent customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents, presentations, and communications. • Assist with general office duties such as filing, organizing, and maintaining supplies.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. As an Administrative Assistant, you'll focus on providing excellent customer service, managing data entries, and handling both inbound and outbound calls. You will also be responsible for maintaining efficient email correspondence, scheduling meetings, and using Microsoft Outlook and Word proficiently. Responsibilities: • Facilitate communication by answering inbound calls and addressing customer inquiries• Deliver high-quality customer service to both internal and external stakeholders• Input and manage customer-related data with precision and attention to detail• Handle email correspondence professionally and promptly• Conduct both inbound and outbound calls as necessary• Utilize Microsoft Outlook for scheduling and email management• Use Microsoft Word for document creation and editing• Arrange meetings, ensuring all parties are informed and prepared

Administrative Assistant We are looking for an organized and proactive Administrative Assistant to join our team. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of daily office activities. The ideal candidate will have strong multitasking abilities and a commitment to delivering excellent support across various administrative functions. Responsibilities:• Serve as the first point of contact by welcoming visitors and managing front desk duties.• Coordinate office operations, ensuring supplies are ordered and replenished as needed.• Restock and maintain the organization of shared spaces, including the kitchen.• Handle the mailing and processing of invoices with accuracy and timeliness.• Provide administrative support to the accounting team, including assisting with invoice management.• Perform general administrative tasks, such as data entry and scheduling.• Respond to inquiries via email and phone, maintaining a meticulous and helpful demeanor.• Use Microsoft Office tools to create and edit documents, presentations, and spreadsheets

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to support operations within a fast-paced real estate and property environment. This role is a Contract position based in Morris Plains, New Jersey, and requires excellent organizational and communication skills to ensure smooth administrative processes. The ideal candidate will play a vital role in maintaining compliance, preparing reports, and coordinating schedules. Responsibilities: • Manage routine communications related to operational activities, ensuring accuracy and timeliness. • Collaborate with the Director to conduct weekly assessments and assist in decision-making for operational improvements. • Prepare attendance summaries and rosters for meetings, maintaining precise records. • Execute operational plans to meet customer satisfaction goals and adhere to state compliance standards. • Organize and distribute materials, updating information packets and communications as needed under direction. • Assist management with documentation for location, curriculum, and licensing renewals. • Develop and analyze monthly reports for management and assist the Director with mandatory state reporting requirements. • Coordinate schedules, including meeting cancellations, additions, and rescheduling for trainers. • Facilitate training and onboarding processes, including system-specific training for Zoom and EasyTestMaker. • Perform additional administrative duties as assigned to support the organization.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team near Teaneck, New Jersey. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks, from managing documentation to coordinating shipments. If you excel at organization and thrive in a fast-paced environment, this role is perfect for you. Responsibilities:• Manage the front desk, including accepting mail and packages.• Scan and organize documents for efficient digital filing.• Create and label folders to maintain an orderly filing system.• Update and maintain shipment schedules in a timely manner.• Track and manage Excel spreadsheets to ensure data accuracy.• Follow up on sample shipments and provide updates to customers.• Prepare purchase contracts with attention to detail.• Generate delivery applications to support operational needs.• Handle physical filing tasks to keep records accessible and organized.

Administrative Assistant We are seeking a dedicated and reliable On-site Event Support Coordinator to assist in the seamless execution of events for approximately 2 months in downtown Jersey City. Responsibilities:<ul><li>Direct participants to their rooms, provide information, and respond to inquiries.</li><li>Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.</li><li>Assist instructors and speakers with their needs:</li><li>Greet speakers and direct them to be mic’ed up</li><li>Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team) </li><li>Make announcements as needed</li><li>Room is set up as required</li><li>Assist with mic running during Q& A sessions</li><li>Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.</li><li>Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.</li><li>Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.</li><li>Assist with real time updates to participants and agenda changes in the event management software. </li></ul>

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Administrative Coordinator We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will play a critical support role, ensuring the day-to-day operations of the office run smoothly. This is an excellent opportunity for someone who excels in administrative tasks, has strong multitasking abilities, and is looking for a flexible, part-time schedule. Key Responsibilities:<ul><li>Administrative Support: Perform general office duties, such as answering phones, responding to emails, managing correspondence, and maintaining organized filing systems (Source: Robert Half Demand for Skilled Talent Q1 2025).</li><li>Scheduling & Calendar Management: Assist in organizing appointments, meetings, and events, including creating agendas and ensuring smooth coordination.</li><li>Data Entry & Reporting: Accurately enter and update data in spreadsheets, databases, or company software, and assist with preparing presentations or reports as needed (Source: Robert Half Salary Guide).</li><li>Customer Service: Act as the first point of contact for visitors and callers, providing professional and friendly support to internal and external stakeholders.</li><li>Document Management: Prepare, proofread, and format business documents and correspondence while ensuring confidentiality and accuracy (Source: Robert Half Insights on Administrative Roles).</li><li>Office Organization: Maintain office supplies, order inventory as needed, and ensure shared spaces remain tidy and functional.</li><li>Project Assistance: Support department projects by managing timelines, coordinating resources, and staying on top of deliverables.</li></ul>

Sr. Legal Administrative Assistant We are in search of a Legal Administrator (Trusts & Estates) to join our team operating in the legal industry in Garden City, New York. This role involves meticulous record-keeping, customer interaction, and monitoring customer accounts. Responsibilities: • Accurately and efficiently handle customer credit applications• Keep precise records of customer credit• Resolve customer inquiries and provide outstanding customer service• Regularly monitor customer accounts and take necessary action• Assist in preparing Supreme Court and Surrogate Court documents, motions, briefs, affidavits, affirmations, litigation backs, and more• Independently gather exhibits and documents, and prepare exhibit lists• E-file in various New York courts, including Supreme, Surrogate, Federal, Court of Appeals, and New Jersey courts• Keep track of attorneys' eTracks• Coordinate calls and meetings with clients using conference calling or Zoom• Manage deadlines in attorneys' Outlook calendars• Update attorneys' contacts in Outlook as needed• Work with vendors when scheduling depositions, appellate printing requirements, and process servers for service of papers• Use skills in Adobe Acrobat, CompuLaw, Concordance, Concur, Epic Software, About Time, Billing Functions, Calendar Management, Claim Administration, Correspondence.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Legal Administrative Assistant (HYBRID MIDTOWN NYC) We are offering a temp to permanent employment opportunity for a Legal Administrative Assistant in the Legal industry located in New York. This is a hybrid role, allowing you to work 4 days in the office and 1 day remotely. Responsibilities:• Manage shared calendars for attorneys, ensuring accurate and up-to-date availability• Maintain effective communication, responding to emails as required• Book travel arrangements for attorneys, ensuring seamless logistics• Enter attorney time accurately, ensuring all work is accounted for• Prepare and enter expense reports, ensuring accurate record-keeping• Screen incoming calls, providing preliminary assistance and direction• Utilize Microsoft Office Suites for daily tasks and communication• Monitor the fast-paced work environment, adapting to changes and prioritizing tasks as necessary• Maintain a high level of organization, managing various responsibilities simultaneously.

Executive Assistant We are in search of an Executive Assistant to join our team in NEW YORK, New York. In this role, you will manage a variety of tasks such as scheduling, meeting preparation, and email organization. You will also assist the team with project management, report generation, and event coordination. Responsibilities: • Coordinate intricate calendar schedules, ensuring smooth flow of meetings and events • Handle high-volume emails, calls, and requests, providing timely responses to facilitate efficient operations • Prepare for meetings including securing space, arranging catering, and taking detailed notes • Provide strong administrative support including travel arrangements and expense report management • Assist the team in managing workflow, tracking project deadlines, and ensuring all tasks are completed • Draft presentations, compile reports, and organize itineraries as required • Work closely with various committees and groups, handling scheduling and meeting logistics • Manage CRM data entry, update contact and account details, and generate reports as necessary • Assist with event coordination including outreach, registration, menu selection, and name badge preparation • Attend company events outside of regular business hours as required

Sr. Executive Assistant We are seeking a Sr. Executive Assistant for a long-term contract employment opportunity in the Bridgewater, New Jersey area. The individual will be working in an on-site role, offering support to two of our senior leaders. The role involves a blend of administrative project work and executive support tasks in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to two senior leaders, including but not limited to, calendar management and meeting coordination.• Facilitate communication and coordination with other departments and external parties as necessary.• Be responsible for the preparation and distribution of meeting minutes, ensuring all relevant information is accurately recorded and disseminated.• Utilize excellent computer skills to maintain and manage digital records, data, and documentation.• Handle customer inquiries, providing timely, accurate, and professional responses.• Monitor customer accounts, performing regular checks and updates, and take appropriate corrective actions when necessary.• Maintain a high level of professionalism and confidentiality in all interactions and communications.• Perform other related duties as assigned, demonstrating flexibility and adaptability in a rapidly changing environment.

Executive Assistant We are seeking an Executive Assistant to join our team. Located in New Rochelle, New York, this role offers a unique chance to participate in a range of tasks within the industry. This position is a contract to permanent employment opportunity, offering administrative support to our executive team. Responsibilities: • Manage the organization's calendar, directories, and schedule of activities and events, while disseminating information to staff, volunteers, members, and families. • Offer general and program information via telephone, directing callers to the appropriate staff or recording messages. • Oversee the preparation of outgoing mail and direct incoming mail. • Aid in the preparation of donor and grant presentations, board reports, and other executive tasks. • Handle meeting logistics, from scheduling to preparing the meeting agenda and recording minutes. • Keep an efficient inventory of office supplies and be responsible for reordering when necessary. • Carry out administrative tasks such as reviewing and coding invoices. • Use Microsoft Suite, particularly Excel, to manage and organize data, with a focus on basic formula usage. • Greet all parents, members, and visitors, offering a warm and detail-oriented reception. • Offer support to the CEO, CFO, and CPO in various administrative, clerical, and executive tasks.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Executive Assistant We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities. Responsibilities: • Oversee executive calendars, arrange meetings, appointments, and travel itineraries. • Draft reports, presentations, and correspondence for executives. • Handle screening and prioritization of emails, calls, and meeting requests. • Foster communication between executives, board members, shareholders, and internal teams. • Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks. • Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings. • Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents. • Document meeting minutes and monitor action items for follow-up. • Coordinate executive travel logistics, including expense reporting and reimbursements. • Organize company events, investor meetings, and internal leadership conferences. • Maintain confidential records, contracts, and corporate documentation in compliance with company policies. • Act as a primary point of contact for external partners, shareholders, and regulatory agencies. • Assist with the creation of internal communications and press releases related to corporate announcements. • Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.

Legal Assistant A busy company in the Verona area is seeking a Legal Assistant to join their firm. This Legal Assistant will get the chance to join a dynamic team that works well with each other and offers a flexible working schedule. The ideal Legal Assistant will have prior litigation experience and have worked with legal systems. This Legal Assistant will support 1-3 partners as well as the general office when needed. Other responsibilities of this Legal Assistant will include but not be limited to: <ul><li>Drafting various legal documents including letters, briefs, pleadings, and contracts </li><li>Coordinating and managing schedules, including conference calls and video conferences</li><li>Assisting attorneys with trial preparation and providing trial support when required</li><li>Handling state and federal court filings, including electronic submissions</li><li>Providing general assistance across the firm as part of the legal support team</li><li>Utilizing and submitting various administrative forms such as check requests and expense reports</li><li>Managing client relations and maintaining both electronic and hard copy client files</li><li>Coordinating large-scale document tasks with Office Services, including copying and scanning of documents</li><li>Overseeing the opening and closing of client matters</li><li>Monitoring deadlines and calendars as per attorney requests</li><li>Handling client inquiries, answering phone calls, and checking voicemails regularly.</li></ul> This Legal Assistant opportunity is paying between $60,000 and $70,000 annually depending on experience. If interested in this Legal Assistant role, apply today!

Legal Assistant A full-service business and entertainment law firm with offices in major U.S. cities provides comprehensive legal counsel across entertainment, media, the arts, corporate, real estate, and litigation matters. The firm’s team of dedicated attorneys offers high-quality, efficient service to a diverse client base, including startups, established media and entertainment companies, investment firms, brands, influencers, financial institutions, and high-net-worth individuals and family offices. About the role:As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff. Legal Assistant will support two partners and an associate. Responsibilities will include but are not limited to: • Prepare, organize, and create complex legal documents and forms;• Assist with and prepare electronic court filings; knowledge of state and federal courts;• Assist attorneys with conflicts checks and opening new matters;• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;• Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software;• Establish and maintain paper and electronic client and administrative files;• Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;• Provide general back up support to the office and other departments as required;• Coordinate couriers and other special functions internally and externally. The ideal candidate must possess: • Excellent administrative, interpersonal, written and oral communication skills;• Discretion and able to maintain confidences;• Ability to work independently and prioritize workload activities for multiple attorneys;• Ability to remain calm in deadline-driven and high-pressure situations;• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;• Maintain and nurture a positive attitude and workplace environment; and• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Accounting Assistant Job Posting: Accounting AssistantLocation: Bergen County, NJJob Type: Full-Time: HYBRID Join their dynamic and supportive team, a leading manufacturer in Bergen County, NJ. We are seeking a detail-oriented and motivated Accounting Assistant to support our accounting and administrative functions. Key Responsibilities:<ul><li>Process and reconcile cash receipts, deposits, and vendor payments in SAP, ensuring accuracy and compliance with internal controls.</li><li>Maintain organized financial records, including receipts, vendor profiles, invoices, and fixed asset lists.</li><li>Administer vendor bill processing, distribute payments, and prepare intercompany invoices and reconciliation reports.</li><li>Perform daily cash reconciliations, monthly journal entries, and prepare month-end and quarterly reports.</li><li>Assist with Human Resources, IT, and general administrative tasks, including procedure updates and purchase order processing.</li></ul>

Human Resources (HR) Assistant We are searching for a diligent Human Resources (HR) Assistant to join our team in Tinton Falls, New Jersey. In this role, you will be tasked with a range of responsibilities including managing recruitment processes, assisting with new permanent onboarding, and conducting research on our HR system. This role offers a long term contract employment opportunity. Responsibilities: • Assist in handling recruitment processes, including the sourcing and screening of candidates for internships and laborer/operator roles.• Play a key role in compiling and maintaining new permanent packets.• Conduct comprehensive research on our new HR system, Vista (ERP system).• Provide support with a variety of light administrative duties. • Manage the filing and documentation of HR-related tasks efficiently.• Monitor open requisitions within the company and take appropriate action.• Offer excellent customer service in handling and resolving HR-related inquiries.• Perform background checks and auditing as part of the recruitment process.• Utilize HRMS and other software such as ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, and Ceridian effectively in daily tasks.

Project Assistant We are offering a short-term contract employment opportunity for a Project Assistant. This role is based in the education industry, specifically within a university setting, and will be carried out 100% on-site. As a Project Assistant, you will primarily focus on customer service, data entry, and managing timelines, requiring proficiency in Microsoft Excel and Outlook. Responsibilities:• Provide excellent customer service by addressing and resolving customer inquiries• Organize and manage files, ensuring accuracy and efficiency• Use Microsoft Excel and Outlook for data entry tasks and to maintain customer records• Monitor customer accounts and take appropriate action when necessary• Manage timelines effectively to ensure all tasks are completed within the given time frame• Process customer credit applications accurately and efficiently• Assist in maintaining a business casual dress code environment• Adhere to the provided schedule, ensuring punctuality and reliability• Contribute to the overall efficiency of the office by performing additional related duties as needed.

Assistant Project Manager We are looking for an attentive Assistant Project Manager to join our Client's team in New York, New York. In this role, you will support the planning and execution of construction projects, ensuring they are completed on time and within budget. You will collaborate with various departments and contribute to maintaining high standards of quality and efficiency. Responsibilities:• Assist in overseeing construction projects from inception to completion, ensuring adherence to timelines and budgets.• Review and interpret blueprints and shop drawings to provide project guidance and support.• Coordinate with teams such as estimating, drafting, and site crews to streamline project workflows.• Utilize tools like Bluebeam Revu to manage project documentation and processes effectively.• Conduct site visits to monitor progress, resolve issues, and ensure compliance with project requirements.• Maintain clear and precise communication with clients, vendors, and internal teams.• Track and report project milestones, expenses, and potential risks to stakeholders.• Support procurement processes by sourcing materials and managing inventory as needed.• Implement organizational systems to improve efficiency and project management.• Ensure that all work adheres to safety standards and building regulations. If this person is you, please apply to victoria.iacoviello@roberthalf

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38 results for Administrative Assistant in Elmwood Park, NJ

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