Job Listing
|
|
| Job ID: 13931922 |
|
| |
| Job Location: |
|
| |
|
|
| |
| How to Apply: | To see employer contact information, log in or register. |
| |
| Job Title: | Office & Administrative Specialist |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
| |
| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
| |
| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
| |
| Experience Required: | Unspecified |
| |
| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
|
| |
| |
| |
|
| Job Description: |
Job ID359662
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1826
Employee ClassAFSCME Unit 6 - Clerical
About the Job
The Office and Administrative Specialist (job code 1826) will act as a departmental point of contact for all RAR UMarket, PCard, and Purchase orders. This includes requisition preparation, processing orders, physically receiving orders, and ensuring proper delivery of items to the requester. This position will provide Procurement support for critical supplies maintained in the "Cage" area. In addition to critical supplies, the Office and Administrative Specialist will order all feed for the department and fulfill special feed requests from investigators ensuring the cost is properly charged back to their labs. This position will also perform various business office tasks related to animal ordering, transfers, and processing cage cards as needed. The Office and Administrative Specialist will back up other duties as assigned by the Business Office Supervisor. This position is responsible for complying with any and all licensing, certification or other requirements for the position, including any medical and training requirements of the Research Occupational Health Program (ROHP).
Job Duties and Responsibilities
Procurement Activities (55%)
Support RAR procurement activities of the department by finding vendors who source needed items, processing PCard and UMarket orders for all departmental personnel
Order all animal feed for RAR facilities and handle special feed orders as requested by investigators
Manage office supplies including ordering them for the Business Office
Order and distribute replacement scrubs and reusable lab coats as needed
Assist with returning items or problems that arise with items ordered
Solve problems related to feed and supply deliveries as needed. This includes communicating issues to Business Operations Manager and all impacted departmental staff.
The Cage Inventory Oversight (25%)
Source and order all PPE maintained in the Cage inventory area, partnering with UMarket administration as needed
Mentor/Train backup staff on ordering processes
Backup and Other Duties (20%)
Process cage cards when additional support is needed
Process special services billing when additional support is needed
Participate on special projects as assigned such as updating manuals, writing SOPs, or creating job aids, etc.
The Research and Innovation Office (RIO) and Research Animal Resources endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where
everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-
site work may be necessary for certain positions, even those designated as fully remote.
This position has been designated as eligible for flexible work profile one.
Profile one is expected to work primarily on-site. Your office will be located in the Phillips-Wangensteen Building. RAR management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.
Qualifications
Required Qualifications
High school diploma/GED and two years of related office and administrative experience
Training/education may be substituted for some of the years of experience
Demonstrated competency in basic Microsoft Office and Google Suite applications
Demonstrated experience with general office equipment, copiers, scanner/fax machines and printers
Demonstrated excellent time management skills and the ability to independently meet deadlines in a fast-paced environment
Must be detail oriented
Preferred Qualifications
Experience working in a University office setting
Familiarity with ERP systems such as PeopleSoft
About the Department
(RAR) provides the University of Minnesota research community with animal care, procurement services, veterinary knowledge, and maintenance of housing facilities for animal-related research activities.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
with free or reduced rates in the Twin Cities metro area
Please visit the for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 78254675 when applying |
|