Job Description
Administrative Assistant III - RI Gene Therapy
Requisition ID
2024-48972
Category
Administrative/Clerical
Overview
The Administrative Support III is responsible for performing a wide variety of complex administrative tasks for assigned faculty within the Center.
Why Nationwide Children's Hospital?
The moment you walk through our doors, you feel it. When you meet our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it. Welcome to Nationwide Children's Hospital, Where Passion Meets Purpose.
Here, Diversity, Equity and Inclusion are integrated into our core values and practices. We are passionate about building, sustaining and evolving an inclusive and equitable environment. We are seeking individuals who live these values and want to share their experiences and efforts in support of our collective mission.
We're 14,000 strong. And it takes every one of us to improve the lives of the kids we care for, and the kids around the world we'll never meet. Kids who live healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.
Ask anyone with a Nationwide Children's badge what they do for a living. They'll tell you it's More Than a Job. It's a calling. It's a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.
Nationwide Children's Hospital. A Place to Be Proud.
Responsibilities
PRINCIPAL DUTIES AND RESPONSIBILITIES
Performs administrative duties for assigned faculty and associated staff members
Coordination of business events: Manages calendars, schedules appointments and meeting locations. Preparation of meeting agendas and meeting minutes, when needed
Manages travel arrangements including air reservations, hotels and conference registrations. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests
Grant document coordination and preparation for submission
Assist with manuscript submissions
Coordinates special projects within assigned Center
Orders supplies and equipment; submissions of IS Tickets when equipment needs service/repair
Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance
Assists in creation of moderately complex correspondence, spreadsheets, and visual presentations for projects
Supports, communicates, implements, and enforces the philosophy, mission, values, standards, policies and procedures of The Research Institute and Nationwide Children's Hospital
Performs other related duties as assigned
Qualifications
REPORTING RELATIONSHIPS Reports to: Lead Administrative Assistant
Knowledge, Skills & Abilities: Education
High school diploma or equivalent with business coursework preferred.
Experience
3-5 years administrative experience preferred
Experience in a healthcare setting may be desired Skills
Effective communication and interpersonal skills required
Proficient in Microsoft Office Suite
Strong Organizational Skills
Must complete Ambassador Program within first 12 months of employment
MINIMUM PHYSICAL REQUIREMENTS Sitting for extended periods Constantly (67-100%) Talking on the phone/in person Constantly Typing on a computer keyboard Constantly Standing/walking Occasionally (0-33%)
The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.
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EOE M/F/Disability/Vet
