• Browse jobs
  • Find the right job type for you
  • Explore how we help job seekers
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Preview candidates
  • Contract talent
  • Permanent talent
  • Learn how we work with you
  • Executive search
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Technology
  • Risk, Audit and Compliance
  • Finance and Accounting
  • Digital, Marketing and Customer Experience
  • Legal
  • Operations
  • Human Resources
  • 2025 Salary Guide
  • Demand for Skilled Talent Report
  • Building Future-Forward Tech Teams
  • Job Market Outlook
  • Press Room
  • Salary and hiring trends
  • Adaptive working
  • Competitive advantage
  • Work/life balance
  • Diversity and inclusion
  • Browse jobs Find your next hire Our locations
    ;

    58 results for Office Assistant in Pleasant Hill, CA

    RelevanceDate Posted
    Create a Job Alert
    Email me about new Office Assistant jobs in Pleasant Hill, CA
    Are you sure you want to pass on this job?

    We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. The selected candidate will be a crucial part of our team, providing comprehensive support within our office environment, ensuring smooth and efficient operations.


    Responsibilities:

    • Greet and direct guests, ensuring a warm and detail oriented welcome.

    • Coordinate with vendors for various office needs and services.

    • Organize and set up meetings, ensuring all necessary arrangements are made.

    • Manage office setup, maintaining an organized and efficient workspace.

    • Handle the setup of lunches and other office events as needed.

    • Utilize skills in Office Administration and Customer Service to enhance office operations.

    • Coordinate events, ensuring all necessary arrangements are made and executed smoothly.

    • Act as a point of contact for office related inquiries and requests.

    • Maintain a high level of detail orientation and confidentiality.

    • Carry out other administrative tasks as assigned.


    ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013191120 **



    • Proficiency in Office Administration, with a demonstrated ability to manage office operations and administrative tasks efficiently.

    • Strong Customer Service skills, with a proven track record of effectively addressing client concerns and queries.

    • Experience in Event Coordination, with the ability to plan, organize, and execute office events and meetings.



    ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013191120 **

    TalentMatch®

    ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    58 results for Office Assistant in Pleasant Hill, CA

    Office Assistant <p>We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. The selected candidate will be a crucial part of our team, providing comprehensive support within our office environment, ensuring smooth and efficient operations. </p><p><br></p><p>Responsibilities: </p><p>• Greet and direct guests, ensuring a warm and detail oriented welcome.</p><p>• Coordinate with vendors for various office needs and services.</p><p>• Organize and set up meetings, ensuring all necessary arrangements are made.</p><p>• Manage office setup, maintaining an organized and efficient workspace.</p><p>• Handle the setup of lunches and other office events as needed.</p><p>• Utilize skills in Office Administration and Customer Service to enhance office operations.</p><p>• Coordinate events, ensuring all necessary arrangements are made and executed smoothly.</p><p>• Act as a point of contact for office related inquiries and requests.</p><p>• Maintain a high level of detail orientation and confidentiality. </p><p>• Carry out other administrative tasks as assigned.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013191120 **</p><p><br></p><p><br></p> Office Assistant <p>Our client is offering a short-term contract employment opportunity for an Office Assistant in Hayward, CA.. As an Office Assistant, you will be tasked with auditing I-9 forms for compliance purposes, maintaining confidentiality and accuracy in handling sensitive data, and supporting the team with your strong organizational skills. </p><p><br></p><p>Office Assistant Responsibilities </p><p>• Conduct detailed audits on completed I-9 forms to ensure compliance with federal regulations</p><p>• Verify the validity of employee work authorization documents according to guidelines from U.S. 'must be eligible to work in the U.S.'</p><p>• Identify any discrepancies such as errors, incomplete sections, or expired documentation and assist in resolving these issues with employees or HR staff</p><p>• Maintain organized and updated physical and electronic files while adhering to strict confidentiality standards</p><p>• Support the compliance team by preparing necessary reports and documentation related to the audit</p><p>• Collaborate effectively with internal staff to gather missing documentation or clarify form-related questions</p><p>• Utilize computer programs and CRM to manage clerical duties and tasks.</p><p><br></p><p>If you are interested in this short-term Office Assistant position, please apply today!</p> Office Assistant We are in search of an Office Assistant for a short term contract employment opportunity in San Ramon, California. The primary function of this role is to provide administrative support within our organization. The Office Assistant will be responsible for a range of tasks including managing schedules, maintaining general office organization, and handling inbound calls. <br><br>Responsibilities<br><br>• Handle inbound calls professionally, ensuring all inquiries are resolved in a timely manner<br>• Efficiently manage scheduling tasks, including arranging meetings for the CEO<br>• Maintain the office environment, ensuring it is always neat and organized<br>• Undertake errands as required, which may include trips to DMV, USPS, FedEx<br>• Utilize computer programs and CRM tools effectively for various tasks<br>• Order lunch and manage other food-related needs in the office<br>• Perform other clerical duties as needed to support the smooth running of the office. Sr. Administrative Assistant <p>We are seeking a highly organized and professional Senior Administrative Assistant to provide advanced support to senior executives and teams. The ideal candidate will be skilled at handling a variety of administrative tasks, maintaining confidentiality, and ensuring that operations run smoothly. This position requires excellent time management, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Executive Support:</strong></p><ul><li>Manage executive calendars and schedule meetings.</li><li>Book travel arrangements and prepare expense reports.</li><li>Act as the main point of contact for executives' communications.</li></ul><p><strong>Meeting and Event Coordination:</strong></p><ul><li>Plan, organize, and coordinate meetings, including agendas and follow-ups.</li><li>Assist with company events, both internal and external.</li></ul><p><strong>Administrative Tasks:</strong></p><ul><li>Prepare and edit correspondence, presentations, and reports.</li><li>Organize and maintain files and data systems for easy access.</li></ul><p><strong>Office Operations Support:</strong></p><ul><li>Order office supplies and manage day-to-day operations.</li><li>Work with multiple departments to support various projects and initiatives.</li></ul><p><br></p><p><br></p><p><br></p> Administrative Assistant <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p>Responsibilities:</p><p>·        Answering and directing phone calls to relevant staff.</p><p>·        Organizing and scheduling appointments with admin software.</p><p>·        Booking meeting rooms and conference facilities.</p><p>·        Data entry and maintaining records and files.</p><p>·        Liaising with staff, suppliers, and clients.</p><p>·        Preparing documents and reports.</p><p>·        Assisting with special projects as needed.</p><p><br></p> Office Assistant <p>Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now!</p><p><br></p><p><strong>Job Description</strong></p><ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul> Administrative Assistant We are in search of an Administrative Assistant to become a part of our team based in Oakland, California. The individual will be tasked with a variety of administrative and clerical duties in our industry. This role offers a long term contract employment opportunity.<br><br>Responsibilities: <br>• Accurately and efficiently process customer credit applications.<br>• Maintain precise records of customer credit.<br>• Take appropriate action by monitoring customer accounts.<br>• Provide assistance on administrative issues and procedures to department directors.<br>• Conduct special studies and prepare administrative reports.<br>• Handle all types of visitors and telephone calls, making suitable referrals.<br>• Assist in the installation of new programs and procedures, while evaluating existing ones.<br>• Independently analyze data for various tasks.<br>• Assist in the preparation of budgets for various projects.<br>• Compose correspondence, procedural memoranda, and prepare reports.<br>• Monitor attendance records and process industrial claims.<br>• Maintain both confidential and administrative files. Administrative Assistant Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will perform a number of different administrative and office support duties in this Administrative Assistant position. Do you embrace the tasks of mail merging, pivot tables, and presentation design? Then we have just the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Sunnyvale, California area.<br><br>Responsibilities<br><br>- Answer telephone calls<br><br>- Support diverse projects for other employees<br><br>- Perform word processing, filing and faxing<br><br>- Greet and guide visitors Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement.<br><br>Responsibilities:<br><br>• Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications.<br>• Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries.<br>• Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup.<br>• Assisting with additional tasks as directed by leadership.<br>• Collaborating with various departments to ensure smooth communication and coordination between teams.<br>• Handling data entry and email correspondence.<br>• Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.<br>• Managing inbound and outbound calls and scheduling appointments.<br>• Providing exceptional customer service. PT Administrative Assistant We are offering a long term contract employment opportunity for a PT Administrative Assistant in Oakland, California. This role is based 100% onsite and involves aiding with sales functions in the industry.<br><br>Responsibilities: <br>• Organizing and tracking communication records on CRM<br>• Assisting with preparations for tradeshows and conferences<br>• Handling the writing out of shipping labels<br>• Efficiently processing customer inquiries and maintaining accurate records<br>• Utilizing Microsoft Word, Excel, and other computer applications for various tasks<br>• Scheduling appointments and managing inbound and outbound calls<br>• Providing exceptional customer service <br>• Managing email correspondence effectively <br>• Demonstrating flexibility and an open-minded approach to tasks. Administrative Assistant <p>Robert Half's Fabrication client is in need of a temporary Administrative Assistant. This role is 100% onsite. </p><p><br></p><p>Duties Include:</p><p>- Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.</p><p>- Assist with presentation preparation.</p><p>- Data Entry into Excel for purchase orders </p><p>- Prepare outgoing mail and correspondence, including e-mails and faxes.</p><p>- Order office supplies and replenish the kitchen with snacks</p><p>- Answer the phones </p><p><br></p> Administrative Assistant <p>We are offering a part-time contract employment opportunity for an HR Administrative Assistant in San Francisco, California. This role operates in a dynamic environment, and requires a candidate who can efficiently handle HR administrative tasks and customer service.</p><p><br></p><p>The schedule will be 3DAYS Per Week: Tuesday, Wednesday and Thursday 9AM-6PM OR Tuesday-Saturday 11AM-3PM (can be flexible) Total of 24 hours per week</p><p><br></p><p>Responsibilities:</p><p>• Undertake HR filing tasks, ensuring accuracy and efficiency.</p><p>• Respond to email correspondence in a timely and detail-oriented manner.</p><p>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform various tasks.</p><p>• Schedule appointments and manage the calendar of the Executive Director.</p><p>• Assist in the maintenance of HR documents and employee records.</p><p>• Provide administrative support for the Executive Director and bookkeeper, including document gathering, filing, and paperwork completion.</p><p>• Engage in ad-hoc project-based work as needed.</p><p>• Embrace the organization's culture and exhibit a flexible approach to day-to-day tasks.</p><p>• Bilingual skills in English/Spanish are highly desirable, but not required.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013195932**</p><p><br></p> Administrative Assistant <p>As an Administrative Support Specialist, you will play a key role in ensuring efficient office operations while providing exceptional service to guests and colleagues. You will contribute by managing records, upholding company standards, and fostering a collaborative team environment. This contract role may be 4-8 weeks in duration. </p><p><br></p><p><strong>Responsibilities Include:</strong></p><ul><li>Enter and retrieve data from computer systems using various input devices.</li><li>Update and maintain detailed records, files, and reservations.</li><li>Respond to guest inquiries and resolve concerns using professional communication.</li><li>Transmit information or documents via computer, mail, and facsimile.</li><li>Operate office equipment, including copiers and fax machines.</li><li>Prepare professional correspondence such as letters, memos, and reports using Microsoft Office programs (e.g., Word, Excel, PowerPoint).</li><li>Manage incoming and outgoing mail (including sorting and distribution).</li><li>Organize and maintain paper and digital filing systems for records, reports, and business documents.</li><li>Compile, copy, sort, and file records of office and business activities.</li><li>Use computer systems or point-of-sale systems (POS) to enter and locate work-related data.</li></ul><p><br></p> Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p>·      Working with department managers to improve overall work environment and staff satisfaction.</p> Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>·        Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·        Manage office supplies inventory and place orders as necessary.</p><p>·        Perform reception duties such as answering phones where necessary.</p><p>·        Manage office layout planning and office moves, and with office refurbishment.</p><p>·        Organize and maintain office common areas.</p><p>·        Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·        Assisting in various daily operations.</p><p>·        Working with department managers to improve overall work environment and staff satisfaction.</p> Bilingual Receptionist <p><strong>Bilingual Receptionist</strong> with fluency in required languages, English and Spanish or Cantonese to join our client’s team. This is a fantastic opportunity to play a vital role in creating a welcoming environment while showcasing your language and administrative expertise.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Professionally greet and assist visitors, clients, and employees, ensuring a positive first impression.</li><li>Handle and direct incoming phone calls, emails, and other inquiries in multiple languages with efficiency and accuracy.</li><li>Maintain a neat and organized front desk and reception area.</li><li>Schedule appointments, manage calendars, and ensure timely communication with stakeholders.</li><li>Provide accurate information about company products, services, or policies to customers in both languages.</li><li>Assist with administrative tasks, including data entry, filing, and record-keeping, to support various departments.</li><li>Coordinate mail distribution and courier services as needed.</li></ul><p><br></p> Administrative Assistant <p><strong>Job Description: Administrative Assistant</strong></p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support back-office operations for a credit union we work with. This temporary position is expected to last 3-6 months, with full-time hours Monday through Friday, 8:30 AM to 5:15 PM. Ideal candidates will have 1-2 years of prior administrative experience or a background involving heavy administrative tasks, such as event coordination or office management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Account Services (Afternoon Duties):</strong></p><ul><li>Assist members with a variety of account services, including opening deposit accounts, renewing certificate accounts, and resolving service or account-related issues.</li><li>Perform account maintenance and process incoming mail requests.</li><li>Handle phone inquiries and transactions from members and branch staff regarding services.</li><li>Provide consistent and effective resolutions to member concerns.</li><li>Complete miscellaneous tasks and administrative duties as needed.</li></ul><p> </p><p><strong>Support Services (Morning Duties):</strong></p><ul><li>Process account closure requests, negotiate savings bonds, and verify deposits.</li><li>Prepare and mail documents, print reports, and perform imaging/scanning functions.</li><li>Review account transfer setups, check images, and handle wire transfer input.</li><li>Issue required account documents (e.g., 1099INT forms, statement copies) and address returned mail.</li><li>Distribute department mail, perform research tasks, and provide fax and web email administrative support.</li></ul> Administrative Assistant <p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p><br></p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul> Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. <br> Responsibilities: <br> • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. <br> If you are interested in this role, please call me immediately at (510)470-7450 Customer Service: Administrative Associate <p>We are in the search for a Customer Service Administrative Assistant to a food industry manufacturing team located in San Leandro, California.</p><p><br></p><p>In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support.</p><p><br></p><p>This contract is a fully onsite position, Monday-Friday 8AM-5PM. Duration is likely 3-6months.</p><p>Pay is $25 an hour</p><p>The ideal candidate will assist with various administrative tasks, including:</p><ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel and Oracle</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li></ul><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle and resolve customer inquiries effectively</p><p>• Monitor customer accounts and execute appropriate actions when necessary</p><p>• Use your computer skills to manage computer-related issues and create Excel reports</p><p>• Display excellent time management and rapidly switch between tasks amidst shifting priorities</p><p>• Engage and listen attentively to our partners, making them feel comfortable and addressing their needs</p><p>• Commit to delivering on your promises to customers and team members, always finding alternative paths to exceed expectations</p><p>• Show a high level of reliability, commitment, and attendance</p><p>• Make work enjoyable by adding a fun element to your daily tasks.</p> Executive Assistant <p><strong>Job Summary:</strong></p><p>The Executive Assistant plays a pivotal role in providing comprehensive administrative, operational, and procedural support to executive leadership. This position assists in implementing projects, events, and contracts, ensuring smooth day-to-day operations for the assigned leader(s).</p><p><br></p><p><strong>Class Characteristics:</strong></p><ul><li>Requires significant prior experience in professional administrative support.</li><li>Responsible for coordinating executive schedules, handling sensitive information, and supporting organizational operations.</li></ul><p><strong>Key Responsibilities:</strong></p><p>The below duties are illustrative and subject to modifications based on business needs:</p><ul><li>Organize and prioritize all administrative support for the Executive Leadership Team (ELT).</li><li>Act as a central administrative liaison for key stakeholders to coordinate meetings and events.</li><li>Manage and coordinate executive calendars, meetings, and travel arrangements.</li><li>Prepare and reconcile expense reports for ELT members.</li><li>Serve as a trusted advisor, keeping executives informed of priorities, deadlines, and upcoming responsibilities.</li><li>Represent the ELT in interactions with external stakeholders, community partners, agencies, and program participants.</li><li>Provide planning and logistical support for meetings and training events, including arranging catering, equipment, and materials.</li><li>Prepare professional materials such as correspondence, meeting agendas, minutes, presentations, and reports.</li><li>Manage office supplies and coordinate purchasing with administrative associates or vendors.</li><li>Recommend process improvements to enhance administrative efficiency.</li><li>Maintain accurate records and databases, including contracts, invoices, and study data.</li><li>Update and maintain relevant website or media content as required.</li><li>Conduct special projects, research, and data analysis to support executive functions.</li><li>Maintain confidentiality while managing competing priorities in a fast-paced environment.</li><li>Perform additional duties as assigned.</li></ul> Legal Assistant <p>We are partnering with a boutique plaintiff-side medical malpractice litigation firm in San Francisco to identify a Legal Assistant to provide a blend of legal and administrative support to the firm. This role is ideal for a detail-oriented, highly organized professional who is comfortable handling both legal support tasks and firm-wide administrative responsibilities as needed. We are looking for a candidate with at least one year of experience in a law firm setting, with exposure to or hands-on experience in document formatting and e-filing, who is also willing to assist with administrative responsibilities such as scanning mail, managing calendars, and handling client communication. This is a temporary-to-hire position, requiring four days onsite and one remote day per week.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Legal Support: Assist attorneys with document formatting, e-filing, and preparing proofs of service.</li><li>Administrative Tasks: Sort, scan, and organize incoming mail, maintain electronic and physical case files, and ensure firm-wide organization.</li><li>Scheduling & Calendar Management: Manage attorneys’ calendars, appointments, and deadlines.</li><li>Client Communication: Screen potential clients, handle incoming calls and emails, and serve as a point of contact for the firm.</li><li>Coordination & Support: Assist with scheduling meetings, depositions, and expert communications.</li><li>General Office Assistance: Support office operations, including copying, scanning, compiling documents, and other firm needs.</li></ul><p><br></p> Litigation Assistant <p>Are you looking to advance your career while working in a gorgeous Oakland office with a supportive and dynamic team? We have the perfect opportunity for you! Robert Half has partnered with a highly regarded organization to find a <strong>Litigation Assistant </strong>with a contract-to-hire potential. This role is a fantastic way to build your skills and make a meaningful impact within a collaborative and professional environment.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>As a Hybrid Litigation Assistant, you’ll play an essential role in providing high-level administrative support to litigation attorneys. Responsibilities include:</p><ul><li>Managing <strong>e-filing</strong> for state and federal courts with precision and efficiency.</li><li>Overseeing <strong>court calendaring</strong>, ensuring all deadlines, hearings, and notifications are met without delay.</li><li>Collaborating with attorneys to <strong>prepare, format, and proofread legal documents</strong> with impeccable attention to detail.</li><li>Supporting various administrative tasks to ensure the smooth operation of the litigation department.</li></ul> Medical Receptionist <p>Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a <strong>Medical Receptionist</strong> for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li><strong>Medical Records Handling:</strong> Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li><strong>Phone and Communication Management:</strong> Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li><strong>Insurance Verification:</strong> Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li><strong>Billing Support:</strong> Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li><strong>Collaboration with Staff:</strong> Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li><strong>Customer Service:</strong> Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li><strong>Maintain Office Environment:</strong> Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul><p><br></p>