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Grant Proposal Manager

Posting Details

Position Information

Fiscal Year 2023-2024
Position Title Grant Proposal Manager
Classification Title Administrative Staff Assistant II
Department Office of Research Advancement
Posting Number R240053
Posting Link https://www.ubjobs.buffalo.edu/postings/49076
Employer Research Foundation
Position Type RF Professional
Type Full-Time
Appointment Term
Salary Grade E.2
Posting Detail Information

Position Summary
The Grant Proposal Manager provides support to UB faculty to coordinate the development, packaging, and submission of grant proposals to external funding agencies, specifically those that are multi-investigator, cross-disciplinary, and multi-institution.

This individual provides a range of services that includes identifying and distributing potential funding opportunities, assisting in the organization of proposal teams, and providing proposal management. Proposal Management may include collecting and reviewing required documents from the faculty proposal team, drafting required supporting documents, and facilitating budget development alongside specialists from UB Sponsored Projects Services (SPS). This position reports to the Associate VP for Research Advancement, Office of Research Advancement.

Job Responsibilities:

Coordinate proposal development and packaging:
  • Coordinate proposal development efforts with faculty team members.
  • Maintain a current understanding of funding sponsors, their guidelines, and their priorities.
  • Thoroughly review funding solicitations.
  • Develop proposal outlines, checklists, and timelines to facilitate proposal planning.
  • Initiate and maintain regular communication with faculty proposal teams, SPS (Sponsored Project Services), and unit leadership throughout the grant proposal development process.
  • Organize meetings and follow up with faculty teams.
  • Facilitate contact with funding agencies, when requested.


Review grant proposal documents:
  • Draft, format, secure, and review required grant proposal documents, including biographical sketches, current and pending funding, management plans, budget justifications, letters of support, training records, and other required supporting documentation.
  • Ensure all documents are compliant with sponsor guidelines.

Assist in finding funding:
  • Provide assistance to university faculty in finding appropriate federal grant opportunities.

Skills:
Time management, attention to detail, strong communication skills and the ability to remain confident in a fast-paced environment are essential. Individuals in this role must be adept problem-solvers who are able to manage multiple projects and requests under strict deadlines. The individual(s) should be able to work independently and collaboratively with other ORA / SPS staff members, as well as with faculty teams.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
  • Bachelor’s Degree in any field.
  • A minimum of 1 year of relevant grant and/or project management experience.
  • The individual should possess strong interpersonal communication and critical-thinking skills, as well as an ability to work in an interdisciplinary environment.
  • A strong knowledge of Microsoft Office is essential, in addition to excellent project and time management skills.
  • The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.
Preferred Qualifications
  • Master’s degree in any field; 3 or more years of direct grants management experience.
Physical Demands
Salary Range $60,000 - $67,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week
Campus North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Sarah Koss
Contact's Pronouns
Contact's Title Finance & HR Assistant
Contact's Email srkoss@buffalo.edu
Contact's Phone 716-645-3321
Posting Dates

Posted 03/13/2024
Deadline for applicants Open Until Filled
Date to be filled
References

Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents