;

13 results for Administrative Assistant in Honolulu, HI

Relevance

Date Posted

Create a Job Alert

Email me about new Administrative Assistant jobs in Honolulu, HI

Are you sure you want to pass on this job?

Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners.

Responsibilities:

1. Front Desk Management:

- Greet and assist visitors with a friendly and business-like demeanor.

- Answer and direct incoming calls, emails, and inquiries to the appropriate staff members.

- Maintain a clean and organized reception area.

2. Administrative Support:

- Provide general administrative support, including data entry, filing, and photocopying.

- Assist in scheduling meetings, appointments, and coordinating calendars.

- Prepare and distribute internal and external communications.

3. Office Supplies and Equipment:

- Monitor and replenish office supplies as needed.

- Report and troubleshoot any issues with office equipment.

Qualifications:

- High school diploma or equivalent (Associate's degree or higher preferred).

- Proven experience in a receptionist or administrative assistant role.

- Excellent communication and interpersonal skills.

- Strong organizational and time-management abilities.

- Proficiency in Microsoft Office Suite and basic computer skills.

- Attention to detail and ability to handle confidential information with discretion.

- A commitment to the mission and values of our non-profit organization.

This career opportunity is available solely through Robert Half. This position offers excellent career growth opportunity for the right Receptionist/Administrative Assistant that is driven to succeed! Contact us today!

(808) 531-0800

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

13 results for Administrative Assistant in Honolulu, HI

Receptionist/Administrative Assistant Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners. Responsibilities: 1. Front Desk Management: - Greet and assist visitors with a friendly and business-like demeanor. - Answer and direct incoming calls, emails, and inquiries to the appropriate staff members. - Maintain a clean and organized reception area. 2. Administrative Support: - Provide general administrative support, including data entry, filing, and photocopying. - Assist in scheduling meetings, appointments, and coordinating calendars. - Prepare and distribute internal and external communications. 3. Office Supplies and Equipment: - Monitor and replenish office supplies as needed. - Report and troubleshoot any issues with office equipment.

Administrative Assistant We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain calendars, schedules, and appointments for department leaders and team members.</li><li>Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials.</li><li>Documentation and Reporting:</li><li>Prepare and review correspondence, reports, presentations, and other documents.</li><li>File and organize critical documents such as compliance reports, contracts, permits, and safety certifications.</li><li>Data Management:</li><li>Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality.</li><li>Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested.</li><li>Communication and Coordination:</li><li>Act as the main point of contact for internal and external communications.</li><li>Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy).</li><li>Office Organization:</li><li>Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional.</li><li>Assist in onboarding new employees and provide administrative support for training programs.</li><li>Support for Special Projects:</li><li>Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings.</li><li>Assist leaders in gathering energy production, usage, or operational data, as needed</li></ul>

Administrative Assistant We are seeking a reliable and detail-oriented Administrative Assistant to join our client in the tax service field. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients during tax season and beyond. The ideal candidate should be highly organized, a strong communicator, and comfortable working in a fast-paced, customer-focused environment. If you’re organized, enthusiastic, and eager to support a team in helping clients navigate the tax process, we want to hear from you! Call us today at 808-531-0800 to apply or learn more about this opportunity. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. y Responsibilities:<ul><li>Office and Administrative Support:</li><li>Answer phones, manage incoming calls, and redirect or take messages as needed.</li><li>Greet and assist clients in person, ensuring a professional and welcoming office environment.</li><li>Schedule and confirm appointments for tax preparation services.</li><li>Document Preparation:</li><li>Assist with the preparation and assembly of tax documents, ensuring all forms are completed accurately and promptly.</li><li>Organize and maintain both physical and electronic files, ensuring confidentiality and compliance with company policies.</li><li>Client Relations:</li><li>Serve as the primary point of contact for client inquiries, ensuring questions are answered or forwarded in a timely manner.</li><li>Collect and process required documentation from clients, ensuring accuracy and completeness.</li><li>Operational Support:</li><li>Manage daily office tasks such as ordering supplies, processing mail, and maintaining office cleanliness.</li><li>Assist with data entry and updating customer information in the system.</li><li>Support the tax preparation team with any additional administrative needs.</li></ul>

Administrative Assistant If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. You'll succeed in this Administrative Assistant position, if you can perform various administrative and office support duties. You'll excel in this job if you love assisting clients, communicating via email and over the phone, and perform heavy documentation, so don't hesitate to contact us if you fit that description! If you're looking for a long-term contract / contract to hire position, check out this terrific Administrative Assistant position in the Honolulu, Hawaii area for an Investment firm. What you get to do every day- Answer telephone calls and return voicemails- Perform and oversee office administration- Support diverse projects for other employees- Tend to word processing, filing, faxing, copying, scanning, data entry, and typing- Vendor relations, order office supplies- Other administrative tasks as needed

Office Assistant Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an Office Assistant in the Honolulu, Hawaii area. If interested please apply online or call (808) 531-0800. Responsibilities- Enter data into electronic applications- Dispatch calls to the appropriate parties- Copy, faxing, and filing for many departments- Maintain office facility

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Assistant to a government contractor. In this role, you will provide essential administrative and office support to ensure the efficient operation of our organization and compliance with government contracting requirements. The ideal candidate should have excellent organizational skills, a meticulous attention to detail, and the flexibility to thrive in a fast-paced environment. Preference will be given to candidates who are residents of Hawaii. Please call us at 808-531-0800 to submit your resume. Key Responsibilities:<ul><li>Office Management and Administrative Support:</li><li>Manage schedules, appointments, and calendars for team members and executives.</li><li>Screen, distribute, and respond to incoming correspondence, including emails and phone calls.</li><li>Organize and maintain filing systems, both physical and electronic, to ensure compliance with required regulations.</li><li>Documentation and Reporting:</li><li>Assist in the preparation and submission of contracts, invoices, and other vital documents in accordance with government standards.</li><li>Generate periodic reports, analyze data, and track important deadlines for project deliverables.</li><li>Review and edit documents for accuracy, grammar, and adherence to formatting guidelines.</li><li>Client and Government Liaison:</li><li>Serve as the first point of contact for internal team members and external stakeholders, ensuring professional and clear communication.</li><li>Assist in coordinating meetings with government agencies, clients, and subcontractors.</li><li>Compliance Support:</li><li>Help ensure adherence to federal, state, and local compliance, including FAR (Federal Acquisition Regulations) and other applicable guidelines.</li><li>Maintain and track certifications and licenses required for contracts and personnel.</li></ul>

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join our production team. This role is vital to ensuring smooth daily operations by providing administrative and clerical support to our production personnel and management. The ideal candidate thrives in a fast-paced, creative environment, is detail-oriented, and is adept at managing multiple tasks simultaneously. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative and Scheduling Support:</li><li>Act as a central point of communication for the production office, answering phones, managing correspondence, and distributing messages or documents in a timely manner.</li><li>Coordinate and maintain schedules for production managers, including managing calendars, booking meetings, and scheduling travel arrangements</li><li>Assist in preparing daily production schedules, call sheets, and other related documents.</li><li>Documentation and Reporting:</li><li>Maintain and organize production records, contracts, permits, and any compliance-related documentation.</li><li>Prepare reports and summaries of production activity as required.</li><li>Handle data entry tasks, ensuring accuracy in records and production logs</li><li>Logistics and Office Assistance:</li><li>Support in arranging production-related logistics, such as securing locations, equipment rentals, and other resources.</li><li>Assist with onboarding new hires/crew members by ensuring proper documentation is completed.</li><li>Maintain office supplies inventory and ensure that equipment is operational and well-maintained.</li><li>Collaboration with Key Teams:</li><li>Liaise with various departments such as casting, crew, and post-production to facilitate communication and monitor project timelines.</li><li>Provide support for company events, meetings, and screenings by organizing materials and managing logistics.</li><li>Problem Solving:</li><li>Address and troubleshoot administrative or logistical issues as they arise, ensuring minimal disruption to workflows.</li><li>Take initiative in identifying ways to improve processes and efficiencies in the production office.</li></ul>

Executive Assistant We are seeking a highly organized and motivated Executive Assistant to provide professional administrative support to senior executives in a dynamic finance company. The ideal candidate is detail-oriented, proactive, and capable of handling a wide range of tasks while maintaining confidentiality and professionalism. This role requires excellent communication skills, the ability to prioritize in a fast-paced environment, and the competency to ensure executives' time and resources are effectively managed. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.</li><li>Coordinate and prepare executive correspondence, presentations, and reports for internal and external stakeholders.</li><li>Act as the first point of contact for executives, handling inquiries and redirecting as necessary.</li><li>Plan and coordinate meetings, including preparing agendas, organizing materials, recording minutes, and ensuring follow-up on action items.</li><li>Handle confidential information with discretion and maintain organizational confidentiality at all times.</li><li>Assist with budget tracking, expense reporting, and invoice processing.</li><li>Liaise with internal departments and external contacts to facilitate efficient communication and task execution.</li><li>Oversee special projects, often requiring cross-functional collaboration and adherence to tight deadlines.</li><li>Monitor and implement office organizational systems to support the executive team (e.g., task management, documentation, and filing systems).</li></ul>

Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant for a Service Company, based in Honolulu, Hawaii. The chosen Human Resources (HR) Assistant candidate will play a crucial role in providing administrative support and performing a variety of clerical tasks for the Human Resources department. Responsibilities• Handling HR-related documentation and maintaining accurate records.• Conducting internal audits to ensure compliance and accuracy.• Performing clerical duties and data entry tasks as required.• Utilizing Microsoft Office Suites for various administrative tasks.• Utilizing basic office skills to ensure smooth operations.• Scanning and filing important documents and information.• Assisting in the resolution of any administrative issues.• Utilizing strong organizational and time management skills.• Adhering to HR best practices and employment laws.

Front Desk Administrative Coordinator We are offering a long-term contract employment opportunity for a Front Desk Administrative Coordinator in Honolulu, Hawaii. Working in the hospitality industry, the selected candidate will play a pivotal role in maintaining the smooth operation of the office and providing exceptional service to our guests. To apply for this Front Desk Administrative Coordinator role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Serve as the primary contact for all visitors, providing a warm welcome and directing them as needed.• Handle a multitude of tasks to ensure seamless office operations.• Take responsibility for incoming calls, ensuring they are correctly directed to the appropriate departments.• Execute data entry tasks efficiently, maintaining accuracy at all times.• Regularly and accurately maintain both paper and electronic filing systems.• Utilize excellent communication skills to represent the organization effectively.• Perform vital clerical duties to support overall office operations.• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to organize files and schedule appointments.• Provide superior customer service, utilizing interpersonal skills to enhance the guest experience.• Manage email correspondence, ensuring prompt and detail-oriented responses.

General Office Clerk We are seeking a dependable and detail-oriented General Office Clerk to assist with daily administrative tasks and office operations. This role ensures the smooth functioning of the office by performing clerical work, supporting team members, and providing excellent service to internal and external stakeholders. Please call us at 808-531-0800 to submit your resume. Preference will be given to Hawaii residents. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform data entry tasks and maintain accurate records.</li><li>File, organize, and retrieve paper and electronic documents as required.</li><li>Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.</li><li>Office Operations:</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Sort and distribute incoming mail and prepare outgoing correspondence.</li><li>Assist with photocopying, scanning, and other general office duties.</li><li>Customer Service:</li><li>Greet and assist visitors or clients who arrive at the office.</li><li>Provide clear and timely information to team members and external contacts.</li><li>Task Management:</li><li>Support managers and team members with miscellaneous office tasks.</li><li>Ensure deadlines are met and all projects or assignments are completed efficiently.</li></ul>

General Office Clerk If you are a highly motivated self-starter, there is an excellent career opportunity with Robert Half for a General Office Clerk. This essential role would be perfect for someone who loves organization, order, and people. You might be right for this General Office Clerk role if you're looking for an opportunity in the Service industry in Honolulu, Hawaii area, and are comfortable with performing various administrative support tasks, including operating office equipment and completing general clerical work. If interested, in this position please call 808.531.0800. Your responsibilities in this role- Running multiple errands on foot- Front desk receptionist duties- Performing data entry, word processing, filing, scanning, copying and faxing- Supporting diverse projects for other employees as needed- Providing accurate, friendly customer service in a timely fashion- Offer, as needed, support to front desk and receptionist duties- Receiving and placing telephone calls- Drafting correspondence that conform to prescribed style and format- Greeting customers with a smile

General Office Clerk If you love organization, order, and people, Robert Half has an excellent career opportunity for a highly motivated, self-starter as a General Office Clerk. In this essential role, you will perform various administrative support tasks, including operating office equipment and completing general clerical work. This role is a long-term contract position for a General Office Clerk based in Honolulu, Hawaii. If interested in this position please apply online or call Robert Half at (808) 531-0800. Your responsibilities in this role- As required, offer support on diverse employee projects- Performing data entry, word processing, filing, scanning, copying and faxing- Interface with customers in a friendly manner- Emphasize proper formatting and style when drafting correspondence- Supporting front desk and receptionist duties- Place and receive telephone calls

TalentMatch®

13 results for Administrative Assistant in Honolulu, HI

TalentMatch^®