Job Description
Executive Administrative Associate, Office of Equity, Inclusion and Community Impact
Current UC employees must apply internally via SuccessFactors >
Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to over 50,000 students, 11,000 faculty and staff and 332,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country."
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, global leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion.
Job Overview
The Executive Administrative Associate provides high-level administrative support for two executive offices (Equity, Inclusion and Community Impact and Government Relations) performs complex duties requiring and confidentiality and the ability to work independently with sound judgment, discretion, and a sense of urgency.
Essential Functions
Support the daily operational and administrative functions of the Vice President for Equity, Inclusion & Community Impact and the Executive Director for Government Relations
Serve as office manager and primary resource for multiple executive administrators, and represent executive offices to internal and external audiences by timely providing accurate information and handling routine inquiries directly
Screen and evaluate incoming and outgoing correspondence (including phone calls, emails, memos, and other communications), manage their distribution, and respond appropriately
Schedule, coordinate and support logistics for meetings, speaking engagements, special events, and travel arrangements
Prepare complex reports and itineraries; manage complex active calendars; track and monitor project statuses
Monitor budgets; administer financial commitments and dissemination of funds; reconcile procurement cards; prepare reimbursements for university-approved expenses; monitor supplies and order inventory
Maintain electronic and hard copy filing system
May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Assists with planning, implementing, managing, monitoring and updating the department's website
Perform related duties based on departmental need.
This job description can be changed at any time.
Required Education
Bachelor's Degree
Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
Four (4) years of relevant administrative experience.
Additional Qualifications Considered
Proven experience in an executive environment managing demanding and complex administrative work effectively and with expertise in office procedures and practices.
Effective written and oral communication skills with a keen attention to detail.
Excellent interpersonal skills with a strong customer service focus and experience collaborating in a multi-disciplinary, diverse, and dynamic team.
Strong project management skills with a focus on quality, accuracy, and ability to shift priorities.
Experience interfacing with senior executives, Board of Directors/Trustees, or high-profile individuals, including elected officials.
High proficiency in a variety of technologies, including Microsoft Office 365, with the ability to troubleshoot, research and recommend solutions.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
Competitive salary range of $50,132 - $66,247 annually dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
To learn more about why UC is a great place to work, please visit our careers page at .
For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at .
The University of Cincinnati is an Equal Opportunity Employer.
REQ:95413
SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE
Executive Administrative Associate, Office of Equity, Inclusion and Community Impact
Date:
Mar 12, 2024
Location:
Cincinnati, OH, US
Facility:
Main Campus
Nearest Major Market: Cincinnati
Job Segment:
Developer, Medicare, Procurement, Administrative Assistant, Equity, Technology, Operations, Healthcare, Administrative, Finance
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.
