This position is responsible for moderately difficult accounting clerical work involving standard accounts, processes, procedures, and guidelines. This class is distinguished from the Accounting Technician I class in the greater degree of independence and self-motivation exercised in the performance of work, and in the difficulty and complexity of accounting clerical tasks- Exercises independence in the technical and specialized examination, verification, maintenance, reconciliation, and reporting of accounts and accounting data, and in making changes and corrections to accounts as necessary with proper approvals.
- Performs all bank reconciliations.
- Creates journal entries for City Shop work orders, Harbor standard entries and maintains accounts receivables for Electric Department work orders.
- Reviews AP check run for accuracy before payments are issued.
- Maintains all City contracts.
- Processes Bed Tax
- Maintains City vehicle registrations.
- Provides AP with reports to reconcile unclaimed property.
- Utilizes banking services software to transmit electronic payments.
- Serves as backup to the Utility position including processing payments, balancing till, answering customer inquiries, communicating with electric linemen regarding job orders.
- Assist in sorting, stuffing, and mailing utility bills as needed.
- Provides backup support to Accounting Technician AP and Payroll in their absence.
- Assists in training entry level accounting clerical personnel as required.
- Prepares notices, letters, memoranda, and similar correspondence in conjunction with accounting clerical work, and provides clerical support for supervisors.
- Maintains well-organized data files, systems, and records.
- Performs technical budget and audit tasks, identifying exceptions, researching, and reconciling same, prepares schedules and spreadsheets, designs and modifies appropriate budget reports.
- Assists in maintaining and updating the Citys fixed asset records, reviews invoices, credit card statements, travel authorizations, expense reports and other records pertaining to fixed assets.
- Prepares and reviews certain contracts and grants reports and maintains organized files for same, reconciles general ledger accounts and subsidiary ledgers, posts payment activity as needed, and resolves discrepancies.
- Responds to questions and requests for information.
- Participates in annual audit.
- Recommends department policy and procedures to improve efficiency and accountability, and to facilitate cross training.
- Follows safe work practices
Requirements of Work
Vocational certificate, associate degree or related course work in accounting or business, or two to three years related experience and/or training, or any equivalent combination of education and experience which provides the following knowledge, ability, and skills:
Knowledge of
- Department policies and procedures.
- Standard accounting transactions and accounting systems, accounting codes, classifications, and terminology.
Skill in
- Oral and written communications.
- Effectively presenting information and responding to questions.
- Troubleshooting and problem solving
Ability to
- Perform arithmetic calculations quickly and accurately.
- Learn and apply existing accounting systems, policies, procedures, methods and techniques, reconcile accounting data and transactions, keep accurate and timely records, compile information and prepare reports.
- Work with computers and technology, including various software which includes spreadsheets, word processing, graphics, accounting and other types as needed.
- Speak and write effectively.
- Multi-task and prioritize work.
- Establish and maintain effective working relationships with supervisors, coworkers, customers, vendors and the public.
Necessary Special Requirements
- Valid driver’s license is required to perform job duties
- Notary Public
- Must complete NIMS 100, 200,700 and 800 within first 6 months of employment.
