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Special Assistant to the Executive Director of University Housing & Dining Services

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Position Details

Position Details

Advertising/Posting Title Special Assistant to the Executive Director of University Housing & Dining Services
Posting Summary
The Special Assistant to the Executive Director of University Housing and Dining Services (UHDS) provides high-level administrative and strategic support, ensuring efficient management of the Executive Director’s office and enhancing the effectiveness of UHDS. This role oversees scheduling, prepares briefing materials, manages communications, and coordinates internal and external stakeholders. The Special Assistant handles sensitive information, supports department-wide planning, and facilitates key events and strategic initiatives.
Minimum Qualifications (or equivalent combination of education and experience)
  • Bachelor’s degree in a relevant field and three to five years of related or specialized experience are required.
  • Demonstrated resourcefulness, flexibility, sensitivity, and a strong attention to detail in a fast-paced, complex environment.
  • Effective administrative, organizational, and time management skills, with a proven ability to manage multiple tasks simultaneously and meet deadlines.
  • Strong written and verbal communication skills, with an emphasis on clarity, professionalism, and responsiveness.
  • Ability to maintain composure and provide executive-level support in high-pressure situations.
  • Demonstrated commitment to diversity, social justice, and fostering an inclusive and collaborative environment.
  • Proficiency in Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, and Teams, with a demonstrated ability to learn and adapt to new software applications (e.g., Drupal, Adobe Acrobat, Slate).
  • Knowledge of marketing principles, including research, publicity, promotions, media production, and materials development.
  • Strong technology skills, with experience in web and graphic design, ensuring effective use of digital platforms and media.
Desirable Qualifications
Anticipated Pay Range 25.00-28.00/hour (approx. 48,750-54,600/year)
Other Information
As university housing is not strictly an 8:30 AM – 5:00 PM role, crises may arise during off-hours, weekends, holidays, or evenings, requiring this role to be on-site and working closely with the Executive Director to mobilize the necessary resources to address urgent situations.

This is a fast-paced, often chaotic environment, supporting a senior-level executive with competing demands and high-stakes responsibilities.
Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required, A probationary period may be required for current UVM employees, Background Check required for this position
FLSA Non-Exempt
Union Position No
Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date 03/17/2025
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No
Position Information

Position Title Univ Ops Administration OC3 N
Posting Number S5561PO
Department Residential Life/30452
Position Number 00027412
Employee FTE 1.0
Employee Term 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please specify here where applicable. Enter "NA" if not applicable.

    (Open Ended Question)

  2. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education
    • HigherEdJobs
    • Inside Higher Ed
    • LinkedIn
    • Seven Days
    • UVM Employee (Please specify below)
    • UVM Employment Web Site
    • Vermont JobLink (Department of Labor)
    • Other (Please specify below)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents