Administrative Assistant

Atlanta, GA

Full Time

Entry Level

Administrative Assistant

Georgia Fugees Academy Charter School (GFACS)

Full-time, 12-Month Non-Exempt Position

Reports to: School Principal

JOB DUTIES:

Reception

Serve as a central information point for staff, students and public by manning the main office/reception desk.
Answer incoming calls, provide information, direct calls where necessary and take messages
Greet visitors, handle inquiries and direct visitors to the appropriate destination
Receipt and distribution of mail and packages

Student Information Management

Assist with the maintenance of filing systems for students information, both paper and electronic
Keep accurate student attendance records through the school’s student information system (SIS)
Work with administration and teachers to facilitate the student attendance entry process.
Manage daily parent notifications of student absences
Properly record tardy arrivals and early dismissals in the school’s SIS
Verify absence notes and investigate any discrepancies in attendance information

Inventory

Receive and process shipped orders; check and properly file packing slips.
Maintain inventory of technology, furniture, curriculum and supplies
Create and apply asset labels to relevant inventory and coordinate inventory additions/deletions with the Operations Manager and Accounting Manager

Other Duties as Assigned

Operate and troubleshoot schoolwide office equipment e.g. copiers, scanners, and printers
Provide assistance to the Operations Manager in the implementation of breakfast/lunch, transportation, student arrival and dismissal, and other ancillary school services.
Work with the leadership team to plan and coordinate school events
Other clerical and support duties as assigned.

QUALIFICATIONS & EXPERIENCE:

Citizenship, residency or work VISA in the United States required
A strong sense of personal accountability for student achievement
Demonstrated ability to self-start, work independently and meet multiple deadlines
Proven ability to provide the highest level of customer service and response
High degree of professionalism, confidentiality, business judgment, and cultural competence
Proficiency in Google Suite and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Fluency in English is required; proficiency in one or more additional language(s) spoken by our families is a plus.

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How familiar are you with our organization and what we do?*

Do you have experience working with refugee and immigrant communities? Yes or No. If yes, please explain.*

Tell us about a time you made a mistake at work- as we all do from time to time- and what you did to remedy the situation.*

Other than English, what language(s) do you speak or can you understand? If none, type N/A.*

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