Payroll & Benefits Coordinator

Job Overview

Employment Type: Full Time

Supervisor: HR Manager

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Job Description

The Payroll and Benefits Coordinator, under the direction of the HR Manager, is responsible for ensuring the accurate processing of payroll and benefits while supporting associates with professionalism and confidentiality. This role ensures the accurate processing, reporting, and adjustment of hours, deductions, and other wage-related items. The Payroll and Benefits Coordinator will also oversee benefit enrollments, orientations, and administration, working closely with other HR team members to support associates effectively.

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Qualifications

• Associate’s degree in business, HR, or a related field preferred.
• Previous experience with payroll and electronic timekeeping systems is highly desirable.
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Familiarity with HRIS systems is a plus.

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Key Responsibilities

• Process payroll, including hourly rates, salaries, bonuses, deductions, and adjustments, in the payroll system.
• Enter payroll data for new hires, terminations, transfers, and other changes.
• Verify and ensure proper processing of payroll deductions for taxes, benefits, and other withholdings.
• Prepare and maintain accurate records and reports of payroll transactions.
• Conduct periodic audits of payroll data to identify and resolve discrepancies.
• Prepare and file required payroll tax reports, including W-2s, 1095s, and other necessary filings.
• Administer associate benefits, including health, dental, life insurance, 401(k), flexible spending accounts, HSA, short-term and long-term disability, and other voluntary benefits.
• Conduct benefits orientations and handle enrollment processes.
• Stay updated on changes in legislation affecting payroll and benefits administration to ensure compliance.
• Develop and maintain payroll and benefits policies and procedures.
• Train managers and associates on timekeeping systems, payroll processes, and benefits options.
• Act as the primary point of contact for associates with payroll and benefits-related questions or issues.
• Resolve administrative issues with benefit carriers and coordinate claims processing.
• Generate required reports and provide insights to HR leadership on payroll accuracy, benefits utilization, and enrollment trends.
• Maintain up-to-date and accurate payroll and benefits records for all associates.
• Support the HR department with various projects and tasks as assigned.

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Required Knowledge, Skills, and Abilities

• Ability to handle sensitive and confidential information with integrity.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to calculate figures such as wage increases and percentages.
• Knowledge of basic bookkeeping and accounting principles.
• Strong organizational skills and ability to meet deadlines.
• Professional demeanor with excellent interpersonal skills.

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Physical Demands

• Regular activities include sitting, standing, walking, and light lifting (up to 25 lbs.).
• Requires manual dexterity to operate a computer and basic office equipment.
• Must be able to hear and speak effectively during calls and meetings.

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Work Environment and Conditions

• Work is performed in a climate-controlled office environment with low to moderate noise levels.
• Occasional exposure to typical office conditions, such as dust and odors.

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Benefits

Benefit eligible associates are offered:

• 401(k) with competitive match
• PTO
• Paid holidays and birthday off
• Associate discount and additional perks
• Health, dental, and vision insurance
• Flexible spending accounts
• Health Savings Account (HSA)
• Short-term and long-term disability
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Pet insurance
• Identity theft protection
• Legal insurance

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Company Culture and Values

At Theisen’s, our workplace is built on respect, collaboration, and community service. Guided by our three pillars—Customer First, One Connected Team, and We Give Back—we foster a culture where every associate is valued and encouraged to thrive.

We are proud to be an Equal Opportunity Employer, ensuring fairness and inclusion for all associates and applicants regardless of race, gender, age, or other protected statuses.