10 results for Front Desk Coordinator in Bellevue, WA

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in our Seattle, Washington office. The key focus of this position lies within administrative services, where you'll be the first point of contact for our clients and guests, and provide essential support to our team. Responsibilities: • Handle switchboard operations, distinguishing enough details to route the call to the appropriate party, or direct to voicemail when necessary. • Greet and guide clients and other visitors, ensuring a warm welcome and directing them as needed. • Manage and update all agency intake packets as requested by different programs. • Provide support to other Administrative Staff with various tasks, including but not limited to, document copying and faxing, preparing presentation materials, distributing mail, maintaining office equipment, and managing office opening and closing procedures. • Attend all agency, program, and team meetings, in-service trainings, and supervision as required. • Sort and distribute inter-office mail and process agency postal mail efficiently. • Perform other job-related tasks as assigned by management.

Front Desk Coordinator We are offering a contract employment opportunity for a part-time (Monday-Friday, 12:15pm-5:00pm) Facilities Management Coordinator in Renton, WA. This role is within a dynamic, facilities management team at a corporate office, where you will be the first point of contact for vendors and employees. Your primary tasks will revolve around managing customer inquiries, processing work orders, and maintaining accurate records. Responsibilities:• Serve as the first point of contact for visitors, providing excellent customer service, both verbally and in writing.• Handle inbound telephone calls, assisting with inquiries and directing calls as necessary.• Manage facilities work orders, including low to high priority requests, ensuring each is processed according to defined procedures.• Use proprietary software to enter and track work orders.• Assist in coordinating meetings, including managing lunch orders and room bookings.• Distribute mail within the office in a timely and efficient manner.

Receptionist Robert Half is actively looking for a welcoming and organized Receptionist for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a customer-facing role and enjoys being the first point of contact for visitors and clients. The Receptionist will manage front desk operations, greet visitors, handle incoming calls, and provide administrative support to ensure a smooth and efficient office environment. The ideal candidate is personable, organized, and able to handle multiple tasks with professionalism. If you are looking for a great opportunity to gain practical Receptionist experience and make a positive impact, please apply now! Key Responsibilities:• Greet visitors, clients, and employees in a friendly and professional manner• Answer and direct incoming phone calls to the appropriate person or department• Manage the reception area, ensuring it is clean, organized, and welcoming• Handle incoming and outgoing mail, packages, and deliveries• Schedule appointments, meetings, or conference rooms as needed• Assist with administrative tasks such as data entry, filing, and maintaining office supplies• Provide support to other departments as requested• Ensure confidentiality and professionalism in all interactions

Receptionist We are offering a contract for a permanent employment opportunity for a Receptionist in Bellevue, Washington. As a Receptionist, your primary tasks will involve managing communications, overseeing front desk operations, and organizing files both digitally and physically. Given the nature of the role, skills in answering multi-line phone systems, customer service, data entry, email correspondence, Microsoft Suite, and appointment scheduling are essential. Responsibilities: • Efficiently manage incoming phone calls and route them to the correct department• Welcome visitors professionally and direct them as needed• Monitor and manage all front desk activities ensuring smooth day-to-day operations• Handle incoming and outgoing mail diligently, keeping track of all mail transactions• Organize files and manage digital and physical file scanning• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for data entry and email correspondence• Schedule appointments and manage calendars using effective interpersonal skills.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant located in Federal Way, WA. In this role, you will have a vital role in maintaining efficient operations through email communications, event coordination, and administrative tasks. This role has a hybrid, Monday-Friday work schedule with flexible hours and requires the candidate to be near Federal Way, WA. Responsibilities:• Handle email correspondence ensuring messages are detailed, timely, and organized.• Execute the coordination of various initiatives and events, ensuring smooth operation and successful outcomes.• Manage communications with guest speakers for a radio show, including scheduling, contacting guests, and confirming dates/times.• Oversee virtual workshops and pertinent communications for programs, working closely with external contacts• Assist in planning and coordinating the organization's annual event, managing event details such as keynote speaker, photographer, and other logistics.• Schedule and coordinate monthly virtual sessions designed to assist small business owners in growth and effective marketing.• Navigate and utilize social media platforms like Facebook, YouTube, LinkedIn, and Instagram.• Utilize software tools for various tasks and operations.