17 results for Accounting Specialist in Williamsville, NY

Accounting Specialist Jenny Bour with Robert Half is working with a growing company that is searching for an Accounting Specialist to join their team! In this Accounting Specialist role, you will be responsible for executing various accounting duties including Accounts Payable, Accounts Receivable, and Billing. As an Accounting Specialist, you will work closely with their team and customers, utilizing specific industry software to ensure accurate financial operations. Responsibilities:<ul><li>Accurately processing weekly invoices and executing check payments</li><li>Handling accounts receivable and collections, with a focus on automated utility payments</li><li>Directly billing a select number of customers on a monthly basis</li><li>Assisting with the preparation of 1099s and other special projects</li><li>Conducting light filing duties as necessary</li><li>Utilizing Converge software for industry-specific tasks</li><li>Leveraging QuickBooks for various accounting functions.</li></ul>

Accounting Specialist Jenny Bour with Robert Half is looking for a detail-oriented Accounting Specialist to join the finance team of a growing manufacturing company in the Gowanda, NY area! This Accounting Specialist role is essential in managing accounts payable (AP) and accounts receivable (AR) functions, ensuring financial accuracy, and supporting operational efficiency. The ideal Accounting Specialist candidate has experience working in a manufacturing environment, understands vendor management and customer invoicing, and thrives in a fast-paced setting! Key Responsibilities:<ul><li>Process and verify vendor invoices related to raw materials, supplies, and services, ensuring proper matching to purchase orders and receiving records.</li><li>Work closely with procurement and warehouse teams to resolve discrepancies in invoices and receipts.</li><li>Ensure timely vendor payments while leveraging early payment discounts and maintaining strong supplier relationships.</li><li>Manage AP aging reports and oversee weekly payment processing (checks, ACH, wire transfers).</li><li>Reconcile AP subledger with the general ledger and assist in month-end accruals.</li><li>Generate and issue accurate customer invoices for delivered products.</li><li>Post and reconcile customer payments (checks, wire transfers, ACH) with the AR subledger and general ledger.</li><li>Monitor customer accounts to identify overdue invoices and assist with collections.</li><li>Maintain accurate AR aging reports and document collection efforts.</li><li>Complete additional tasks as needed to support the finance team.</li></ul>

Collections Specialist We are in search of a Collections Specialist to join our team in TONAWANDA, New York. In this role, you will be tasked with managing the accounts receivable for a portfolio of customers, ensuring timely collection of invoices and minimizing losses. You will also be responsible for identifying and resolving customer disputes, while providing an exceptional level of customer service. Responsibilities: • Monitor account balances and aging of assigned customer portfolio • Contact customers regarding delinquent invoices and record disputed charges • Research unapplied cash and open credits in accordance with our collection action policy • Identify potentially high-risk accounts and make recommendations to management on corrective action • Provide customer service by answering inquiries and providing necessary documentation and information • Adhere to all company and department policies and procedures to ensure effective internal controls over the billing-to-cash cycle • Coordinate information flow between the customer and the cash application department • Work closely with the credit department in monitoring and managing the credit risk of accounts • Handle other duties to support assigned accounts and collection of unassigned accounts • Use key systems to research and provide customers with needed documentation and information.

Construction Accountant Jenny Bour with Robert Half is working with a growing construction company that is looking for a Construction Accountant to join their team! This Construction Accountant will play a vital role in managing the financial aspects of construction projects. This includes handling in-house payroll, ensuring compliance with prevailing wage requirements, managing accounts payable, overseeing contracts, and performing general bookkeeping tasks. The ideal candidate for this Construction Accountant position will have experience in the construction industry and will have great attention to detail! If this sounds like you, apply to this great opportunity today! Key Responsibilities:<ul><li>Accurately enter and clear all invoices in a timely manner</li><li>Ensure all deposits are recorded and bank statements are balanced</li><li>Effectively manage intercompany payments and record interest payments on loans</li><li>Demonstrate understanding and management of certified payroll</li><li>Efficiently handle Accounts Payable and Receivable</li><li>Process PFL Claims and Employee Injury Reports accurately</li><li>Handle weekly taxes and ensure they are paid on time</li><li>Utilize various accounting software systems to manage and analyze data</li><li>Perform various accounting functions, including annual budget and cash flow analysis</li><li>Maintain accurate customer credit records.</li></ul>

Sr. Accountant We are offering an exciting opportunity for a Sr. Accountant in Buffalo, New York. This role primarily revolves around accounting tasks in a dynamic environment and offers the opportunity to work collaboratively with a dedicated team. Responsibilities: • Maintaining the integrity of financial records by conducting regular reconciliations. • Tracking and reconciling external grants and personnel efforts for accurate reporting and compliance with funding requirements. • Handling the accounting for Greenway projects and maintaining the associated entries in the financial system. • Ensuring the Finance Check Log's accuracy and timeliness through regular reviews and management. • Overseeing the uploading process of gifts and verifying their accurate allocation to the correct accounts and funds. • Conducting Stripe reconciliations to ensure seamless processing and accurate financial reporting. • Managing deposits and ensuring all incoming funds are accurately recorded and allocated. • Collaborating with other team members to enhance system efficiencies and ensure reporting accuracy. • Assisting in preparation for audits and other compliance activities, under the guidance of the Associate Vice President/Controller. • Upholding the highest standards of accuracy and confidentiality to protect the organization's reputation and value.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.

Controller We are in search of a Controller to join our team in Buffalo, New York. This role will focus on maintaining financial records, managing grants, and maintaining relationships with funders in a non-profit setting. This is a contract position that offers a hybrid work environment. Responsibilities: • Oversee and manage the entire accounting functions including Accounts Payable (AP) and Accounts Receivable (AR) • Maintain accurate financial records using accounting software systems • Regularly review and analyze financial statements • Play a key role in budget processes and strategic planning • Monitor cash flows on a daily basis and ensure all filings are completed on time • Manage grants, including vouchering the grants • Work closely with business partners and maintain relationships with funders • Use CRM and Crystal Reports to track and report on financial data • Conduct regular audits to ensure financial accuracy • Train new staff members on accounting functions and software usage.

Sr. Accountant We are offering an engaging opportunity in the field of accounting, specifically for a Sr. Accountant. The role is based in BUFFALO, New York, 14210-1484, United States. As a Sr. Accountant, you will be expected to handle a variety of tasks related to accounting, including preparing financial reports, reconciling accounts, and assisting with month-end close procedures. Responsibilities: • Analyzing expenses on a monthly basis • Conducting balance sheet reconciliations every month • Creating schedules for annual audits and responding to related queries • Assisting in monthly close procedures to ensure an efficient process • Providing financial analysis as needed • Utilizing Microsoft Excel for various accounting tasks • Reconciling accounts and maintaining the general ledger • Processing journal entries as part of the month-end close process.

Controller We are offering an exciting opportunity in the accounting industry located in Scottsville, New York. As a Controller, you will be integral to our operations and sales teams, providing key financial insights and leading our accounting function. This role is pivotal in enhancing our profitability and driving efficiency across all our financial operations. For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office. Responsibilities:• Accurately process and maintain customer credit records and applications.• Generate monthly financial statements, including Profit and Loss statements, Income Statements, Balance Sheets, and Cash Flows.• Lead the budgeting and forecasting process, making recommendations to enhance profitability and efficiency.• Play a key role in the cash generation cycle, including working capital management, timely collection of receivables, disbursement management, and inventory level management.• Reconcile all balance sheet accounts on a monthly basis.• Ensure consistent application of internal financial controls, implement improvements where possible, and ensure adherence to company policies for transaction authorization and accurate recording.• Maintain procedures for timely closing and reporting.• Work closely with third-party detail oriented firms, including external audit firms.• Use Accounting Software Systems, ADP - Financial Services, CRM, Crystal Reports, and other relevant tools to execute accounting functions, manage accounts payable and receivable, conduct audits, manage budget processes, handle inventory accounting, and provide financial reporting.

Assistant Controller Dana Rodak from the Rochester, NY Robert Half office has been engaged by a local, growing company to find their next Assistant Controller . The successful candidate will be entrusted with overseeing the organization's accounting operations, including financial statement creation, internal auditing, M& A due diligence, and payroll management. This role also involves managing Accounts Receivable, Accounts Payable, and participating in process improvements. For confidential consideration, please apply or email your resume to Dana Rodak directly. Responsibilities:• Overseeing the month-end close process• Leading and developing the Accounts Payable, Accounts Receivable, and Payroll staff• Ensuring monthly reconciliation of related liability accounts• Conducting internal audits and root cause analysis of processes and transactions, and working closely with other departments to understand process issues• Assisting in M& A due diligence and integration• Reviewing and approving weekly payroll while acting as the Payroll Administrator responsible for maintaining the payroll system and related integrations• Monitoring cash flow on a regular basis and initiating inter-company cash transfers and wire transfers (international and domestic)• Ensuring compliance with governmental reporting requirements as needed• Facilitating year-end audit requests• Leading or participating in interdisciplinary teams for business process improvements• Proficient in using Accounting Software Systems, Adjusting Journal Entries, Auditing, and QuickBooks among other accounting functions.

Financial Analyst We are offering an exciting opportunity for a Financial Analyst in the bustling location of Amherst, New York. The role primarily revolves around the finance industry, with a focus on maintaining and analyzing financial records and data. This role provides an engaging workplace where you will be part of a dynamic team. Responsibilities: • Conducting comprehensive financial analyses to support company objectives • Utilizing accounting software systems to streamline the financial processes • Managing budget processes and ensuring financial efficiency • Performing auditing tasks to ensure compliance and accuracy • Applying data mining techniques to extract valuable information for decision making • Overseeing cost analysis to identify opportunities for cost reduction • Handling capital management to support the company's financial health • Applying accrual accounting methods to accurately represent company finances

Controller We are seeking a dedicated Controller to join our team in BUFFALO, New York. Responsibilities: • Oversee the accurate and efficient processing of customer credit applications• Ensure the maintenance of precise customer credit records• Handle and resolve customer inquiries effectively• Monitor customer accounts and take appropriate action when necessary• Conduct a review and approval of general ledger reconciliations• Prepare and maintain reports for internal reporting as needed• Assist in the annual budget preparation and manage its upload to the enterprise database• Supervise accounting staff, prepare performance evaluations, and monitor detail-oriented development• Participate in Finance and Audit Committee meetings• Assist in the development and maintenance of comprehensive accounting policies and procedures• Participate in projects related to financial and accounting systems as needed

Bookkeeper Jenny Bour with Robert Half is working with a non-profit organization that is looking for a Bookkeeper to join their team! As a Bookkeeper, you will largely be in charge of maintaining our company's financial records, including purchases, receipts and payments. Your role will involve working closely with our accounting team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices and tax payments. This opportunity offers excellent benefits and is located in Buffalo, NY! Responsibilities:<ul><li>Oversee the accurate and efficient processing of payroll in conjunction with an external payroll service</li><li>Perform daily tasks related to money management, transfers, and general ledger maintenance</li><li>Administer employee benefits, which includes coordinating open enrollment, completing necessary paperwork, and updating information as needed</li><li>Maintain employee personnel files and update information as necessary</li><li>Process termination paperwork in a timely manner</li><li>Conduct accounts payable functions, which include coding invoices, obtaining approvals, and printing checks</li><li>Receive, post, deposit, and reconcile payments to customer accounts on a daily basis</li><li>Monitor the aging report for delinquent accounts and notify management about out-of-term statuses</li><li>Maintain all records, files, and backup documentation related to accounts payables/receivables</li><li>Assist in the preparation, maintenance, and filing of financial statements, records, and ad hoc reports</li><li>Prepare information for annual audits</li><li>Collect and maintain contractor liability insurance certifications</li><li>Provide administrative support for special projects and events</li><li>Ensure the efficient operation of all office equipment by performing minor service duties and arranging routine and necessary maintenance.</li></ul>

Plant Controller We are working with a manufacturing client to find a Plant Controller at their manufacturing facility in Rochester, New York. The individual in this role will be expected to manage the accounting, reporting, and forecasting operations for our Rochester Factory, ensuring that corporate governance measures are enforced and financial controls are in place. This role also involves providing financial insights to support the achievement of forecasted goals and growth objectives. Responsibilities: • Accurately prepare and produce monthly management accounts in accordance with group policies and procedures.• Review, interpret, and challenge financial results, highlighting any discrepancies and investigating variances.• Collaborate with the operations team to monitor and analyze inventory levels.• Evaluate and challenge strategic assumptions, ensuring transparency of costs and financial impacts on the organization.• Contribute to cost improvement initiatives, validating proposed savings.• Lead monthly performance reviews with the local management team, detailing results and explaining deviations.• Prepare year-end reporting and statutory financial reports, ensuring timely audit and filing.• Analyze project profitability and manage accounting systems within the operation, driving continuous improvements.• Ensure effective credit control and communicate any risks to the relevant reporting lines.• Conduct financial analyses of capital projects and prepare necessary capital budgets for group approval.• Partner with Sales and Operations leaders in the US to provide data and analysis for monthly, quarterly, and annual forecasts.• Prepare quarterly forecasts and lead the annual budget process, focusing on sales, costs, EBIT, working capital, and other key metrics.• Liaise with tax authorities and external tax services, preparing tax reconciliations and supervising the preparation of the corporation tax return.• Prepare statistical ratios and provide support for ad hoc projects and requests. Skills required include Accounting management, Financial Reporting, and Budgeting - Forecasting.

Controller Financial Reporting: · Prepare and analyze financial statements (e.g., balance sheet, income statement, cash flow statement) on a monthly and annual basis. · Ensure all financial reports are accurate and delivered to management on time. General Ledger Management: · Maintain and reconcile general ledger accounts. · Prepare journal entries and review accounting classifications, in accordance with GAAP. Capital Asset File Management · Maintain capital assets record keeping files. · Submit quarterly additions, deletions, and transfers accurately to outside CPA firm for depreciation and amortization calculations. Audit Support: · Coordinate and support external audits. · Prepare audit schedules and respond to auditor inquiries. Tax Compliance: · Assist with tax filings and ensure compliance with local, state, and federal government tax requirements. · Research tax issues and stay informed about changes in tax regulations. Financial Analysis: · Analyze financial data to identify trends and potential areas for improvement. · Provide management with financial insights and recommendations. Team Leadership: · Supervise and mentor Staff. · Provide training and support to ensure team members adhere to accounting principles and company procedures. · Provide back-up support to staff.

Bookkeeper Jenny Bour with Robert Half is working with a growing company in the construction industry that is adding a Bookkeeper to their team! This exciting Bookkeeper opportunity is located in Tonawanda, NY. In this Bookkeeper role, you will be tasked with managing both Accounts Payable and Accounts Receivable, along with other responsibilities as the role develops. You will operate in a fast-paced environment and will need to adapt quickly to changes. Responsibilities:• Oversee Accounts Payable and Accounts Receivable operations• Manage and reconcile account data• Utilize Microsoft Excel for various tasks• Transition from QuickBooks online to Oracle NetSuite• Provide weekly reports on AP and AR• Handle payroll tasks as needed• Maintain accurate bookkeeping records• Conduct month-end close activities• Perform data entry tasks as required• Manage bank reconciliations

Sr. Financial Analyst We are seeking a Sr. Financial Planning Analyst to join our team in Lackawanna, New York. This role is primarily focused on developing and maintaining intricate financial models, leading financial analyses across various departments, and managing accounting and financial reporting activities. Responsibilities: • Develop and update detailed financial models to support service operations• Utilizes the actual versus the contractual data to inform budgets and staffing patterns. Ensures proactive communication is provided to the CFO in the event of negative variance occurrences. Ensures that support service management is provided with up-todate capacity data and issues within their responsibility. • Functions as the liaison between the facility software application and the general ledger to ensure translations between service and billing are accurate, timely, and usage is maximized. • Manages the direct mail appeal costing process including calculating, recording and reporting on the key data points relied upon by fundraising personnel. This responsibility includes preparing appeal-related SOP 98 reports for use in a monthly allocation entry material to financial reporting. • Oversee all accounting and financial reporting activities• Supervise finance staff and ensure their tasks are completed accurately and efficiently• Utilize financial modeling skills to forecast business trends and outcomes.