Job Description
Responsibilities:
The Project Coordinator is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. He/she will support the global project management baseline through mastery and support of AdaptiveWo, project financial compliance and close out process. He/she will support the project manager with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.
Key Accountabilities:
Process
Assist PMs in the gathering, organizing, and analysis of projects as it relates to Annual Capital Planning.
Assist PMs in Procurement transactions
Assist PMs in Payment support/follow-up
Assist PMs in Budget control
Reconciliation of the approved Budget vs. the current ones of each project to make sure that we do not have any project over committed or overspent.
Reconciliation includes sending notifications to PMs to adjust Steam.
Review the WBS in SAP (project structures) to make sure that no line is exceeded, and if it is, ask the PM / WEL to make the budget movement between lines.
Review the U&O of the projects to make sure that all are OK or if not ask the WEL / PM to send the adjustment with the change of date
Maintain AUC control, make sure that we do not have late assets capitalization.
Follow up on Compliance report, closing the items that are out of control
Assist PMs in Asset creation and disposal
Assist with access control/badging
Conduct project audits
Project process and tool support champion
Tracking cost avoidance and innovation
Support Global Process Engineering Lead and Global Project Analyst in the analysis of regional data
Standardize formats, reports, presentations and communications for PDS team
Tools
AdaptiveWork support champion - become the super-user for the region
Maintain Data accuracy and Data Quality in PDS systems
SharePoint maintenance
Enter and control certain project data on an individual project level
PDS Metrics owner. Review and support PMs/WELs to maintain PGMs updated within the approval levels.
Maintain site access control systems for projects
People
Own on-boarding training for all new team members incl. PMs
Tracking, support and deliver on-going training
Support Regional Lead with meeting set-up
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
