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Onsite - Work onsite all of the time

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Between $15.15 and

$17.42

Per Hour

Full-time Senior Administrative Assistant East Georgia State College Occupation: Education Administrators, Kindergarten through Secondary

Location: Swainsboro, GA - 30401 Positions available: 1

Job #: 1167897 Work At Home option: No

Posted: 4/2/2024 Updated: 5/3/2024 Expires: 6/30/2024

Source: Worksource Georgia Site: Worksource Georgia

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Job Requirements

Job Properties

Job Description

Senior Administrative Assistant MS/3
School of Liberal Arts, Mathematics and Natural Sciences

JOB SUMMARY

This position provides administrative support for the operations of the college’s School of Liberal Arts, Mathematics and Natural Sciences.

MAJOR DUTIES

Greet and direct visitors and students;
Resolve administrative issues, concerns, and problems;
Answer inquiries and route concerns pertaining to activities and operations of academics;
Answers telephone, screen, and route calls; provides information and assistance;
Arrange meetings and conferences as needed;
Assign advising attributes to faculty in banner;
Assist in preparing course schedule with coordinators and associate vice president;
Build the course schedule in banner for all courses including eCore and eMajor sections;
Make sure all courses have appropriate room and time assigned in the room grid;
Assign appropriate attributes, campus restrictions, link courses and cross link courses in banner;
Correct academic ADC errors per semester;
Collect faculty office hours;
Collect syllabi and final exams from instructors and enter into X-tender for all faculty each semester;
Collect prepare all textbook adoptions for each course from each faculty;
Send book order information per semester to bookstore manager/s;
Order professors copy of classroom materials from publishers;
Proctor examinations in limited circumstances;
Assist in the management of the School of Liberal Arts, Mathematics and Natural Science budgets;
Order office supplies manages divisions equipment needs; oversees the maintenance of office equipment;
Place work orders, facility requests, departmental requests, p-card requests as needed;
Assist or prepare travel request and expenses with faculty;
Collect all travel documents for faculty;
Collect and distributes daily mail;
Schedule and facilitate certifications and inspections for lab equipment;
Oversee organization office areas and supply rooms;
Prepare information for full time faculty overload calculations, and course releases and forward to Executive Assistant to the Provost to complete his/her process;
Prepare payroll for part time faculty, and forward to Executive Assistant to the Provost to complete his/her process;
Modify, cancel courses as directed, pull roster and notify students when course schedule changes;
Keep and maintain records;
Provide faculty resources per semester for notices and deadlines;
Work with the part-time administrative assistant and student workers;
Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of college policies and procedures;
Knowledge of modern office practices and procedures;
Knowledge of computers and job-related software programs;
Skill in the provision of customer services;
Skill in oral and written communication.

SUPERVISORY CONTROLS

The Associate Vice-President for Academic Affairs assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include Board of Regents and East Georgia State College policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative support duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative support for the college’s School of Liberal Arts, Mathematics and Natural Sciences. Success in this position contributes to the efficiency and effectiveness of school operations.

CONTACTS

Contacts are typically with co-workers, other college personnel, students, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or while standing or walking. The employee occasionally lifts light objects.
The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
Additional education may be considered in the place of experience.

Employer Research

East Georgia State College
Is a State Universities employer with 6 locations
https://www.ega.edu

Company Profile:
(Confidential)

employees

Jobs from this Employer

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Location/Work Site Information

Address: 131 College Circle, Swainsboro, GA 30401

Work At Home option:

Public Transportation Accessible:

Location/Work Site Industry (NAICS):

(6113 -)

Cost of Living:

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Compensation and Hours

Salary Range: $15.15 - $17.42 Hour DOE (Depends on Experience) Benefits Provided: Dental, Expense Account, Flexible Benefit Account, Holidays, Life Insurance, Medical, Retirement/Pension, Sick Leave, Tuition Assistance, Vacation, Vision Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular

Shift: Not Applicable

Hours per Week:
Hours Vary

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Work Experience

Minimum Experience Required: 24 months

Education and Training

Minimum Education Level Required: High School Diploma or Equivalent

Required License/Certification: No

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Occupation Information

Occupation:

Education Administrators, Kindergarten through Secondary

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Is this job open to individuals
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Yes

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