Job Description

MONTAGUE

Building Dept. Administrative Assistant

The Town of Montague is seeking applications for the position of Building Dept. Administrative Assistant. The position performs clerical and administrative functions for the Building Dept. and the Zoning Board of Appeals. Responsibilities include strong communication skills, answering the telephone, providing customer assistance, filing and maintenance of documents and records, preparing correspondence, processing accounts received/payable, payroll, scheduling of inspectors, performing data entry and maintenance of CitizenServe data base, Microsoft Word and Excel knowledge preferred, preparing and posting of Notices, Decisions and Zoom information for the Zoning Board of Appeals, conducting research, preparing for and attending night meetings, transcribe meeting minutes and assisting in the daily operation of the office. Candidates for this position should have a high school diploma or associate degree preferred and or 3 to 5 years of experience in a similar role or an equivalent combination of education and experience.

This is a 35 hour a week benefited position and is part of the NAGE Union, Grade B. The range of pay is: $19.76 to $24.31 per hour.

The Building Dept. work week is four days per week, 8:30AM to 5:30PM Monday, Tuesday, and Thursday and 8:30AM to 6:30PM on Wednesday.

Recommended Minimal Qualifications Education and Experience

A candidate for this position should have a High School diploma with additional training in business or computers, and one to three years' of clerical experience; or an equivalent combination of education and experience.

Knowledge, Skills and Abilities

A candidate for this position should have knowledge of the following:
Principles, practices and methods related to office procedures

Skill in:
Communication, customer service and organization skills
Office procedures, equipment and software applications

And the ability to:
Maintain accurate, detailed records
Handle multiple tasks simultaneously, despite interruptions

Tools and Equipment Used
The employee operates standard office equipment (e.g., personal computer, telephone, copier and facsimile.

Physical Requirements

The employee is frequently required to sit, speak, hear and use hands to operate computer during work hours. The employee must regularly stand and walk. Vision requirements include the ability to read routine documents for analysis and general understanding and view a computer screen, as well as the ability to read maps. The position requires lifting and carrying objects weighing up to 10 pounds.

Applicants interested in this position should send a cover letter and resume to:  WendyB@montague-ma.gov or via mail/in person to Wendy Bogusz, Executive Assistant, 1 Avenue A, Turners Falls, MA 01376 no later than Monday, March 17, 2025 at 5:00 PM or until the position is filled.

Full job description available at: https://montague-ma.gov/p/308/Employment-Opportunities

How To Apply

To apply for this position please send a cover letter and resume to WendyB@montague-ma.gov or via mail/in person. Please let them know you heard about this opportunity from the MassHire Franklin Hampshire Career Center.