Business Coordinator, Surgery-Administration (onsite)

Minimum Qualifications: 

Associates degree or equivalent and 2 years of office related experience.

Job Description:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

Job Duties:

• Coordinates all activities related to the Department of Surgery
• Provide administrative support to faculty in the Department of Surgery.
• Processes faculty records for reappointments for medical staff assignments; assuring all licensing requirements are current and in compliance.
• Assist new faculty with tasks such as parking assignments, lab coat orders, business cards, etc.
• Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
• Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas on a daily basis.
• Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders. 
• Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
• Composes highly technical and/or confidential material.
• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Approves and monitors time and attendance in KRONOS for faculty. 
• Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
• Processes requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
• Performs any related duties required to maintain efficient operations in the Department of Surgery.

Preferred Skills/Competency:

• Knowledge and experience working with Excel spreadsheets 
• Familiar with PeopleSoft financials and Kronos Timekeeping System
• Possess excellent verbal, written, organizational and interpersonal skills.
• Ability to multi-task to support diverse areas within the administrative team.
• Experience working in a team environment.
• Prior administrative support experience.

Salary Range:
Commensurate with Experience