Job Description
With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.
Position Summary:
The Project Coordinator is responsible for the overall management of administrative project functions within a project. This person is responsible to provide support to the project team through the course of the project.
Key Responsibilities:
Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates
Act as a primary point of contact for customers and sub-contractors
Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements
Review and upload all relevant mail/email related to assigned jobs
Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
Support the project start-up and close-out processes on each job
Prepare and review for submission to architect and engineer project submittals
Prepare and distribute project meeting minutes
Prepare and distribute monthly executive reports to project clients
Coordinate job drawing orders for Project team
Maintain all job folders within designated file structures
Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet
Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job
Responsible for following up on all insurance corrections and processing in Image Management for insurance review
Run weekly reports and communicate to project team
Coordinate owner insurance for each assigned job
Assist in the prequalification process to obtain valid prequal packets from subcontractors
Prepare owner contracts utilizing AIA software
Provide office support to field supervision and the safety department
Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage
Interact with internal team members, subcontractors, clients, and vendors
Skills and Abilities:
Safety First focus and mind-set
Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation
Organizational skills in order to juggle multiple projects with accuracy and timeliness
Well developed interpersonal skills
Adept at multi-tasking while remaining calm and poised under pressure
Collaborative with the team and also able to work independently to accomplish assigned tasks
Able to lift, squat, and carry up to 25 pounds, infrequently
Education and Experience:
High School Diploma or equivalent
At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
Pepper Construction is an Equal Employment Opportunity employer.
Please note: Pepper does not sponsor work visas.
Pepper Construction is an Affirmative Action/Equal Opportunity Employer. It is the policy of Pepper Construction to recruit, hire, train and promote, into all job classifications, the most qualified persons without regard to race, color, national origin, sex, religion, age, disability, or veteran status.
